Action Items
For All Administrators (Action)
COVID-19 Templates for Staff and Community
from Health Services
Click below for approved templates regarding COVID-19 exposure.
COVID-19 Community Template Letter
COVID-19 Staff Template Letter
CKLA Implementation Survey
from Curriculum & Instruction
Rachel, our CKLA PD Partner, and I are seeking feedback from elementary principals, assistant principals, and instructional coaches regarding the implementation of CKLA in 4th and 5th grades. This information will help inform upcoming professional learning opportunities from CKLA. Please consider completing this survey at your convenience.
Family Surveys for KESA, Title I, School Improvement Plans, District Strategic Plan
from Federal Programs
We’re PUSHING OUT our annual family survey between 2/1/22 and 2/28/22 to gather data on YOUR SCHOOL’s culture, climate, equity & inclusion, and instructional programs. Surveys are for ALL SCHOOLS. DATA will be used for KESA, Title I, School Improvement Plans, and the District Strategic Plan. It’s important for all schools to have strong participation rates in order for the responses to be a valid data source.
Surveys will be made available through the following measures:
-Principals should provide structured opportunities/computer stations at Family Advocacy conferences so parents can
complete surveys on site.
-Principals should send out survey links in their School Newsletters, encouraging parents to provide important feedback
about their schools.
-Classroom or department teachers should send out survey links in their weekly/daily posts for parents.
-Survey links will be posted on the district website.
-The Communications Department will send out the survey link to all families through Flyer Connect and Bright Arrow
messages.
Please note there is ONE link for 8 languages and a SEPARATE LINK for the Karen translation.
A PDF that includes a short message (9 different translations) inviting families to complete the survey, followed by the survey link, is located in the Federal Programs shared drive. A copy of the Survey is also in the folder.
New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages
from Communications
Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use. The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.
Before we launch this temporary intranet, however, we need a lot of old data updated or even removed. To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.
KSDE Data Quality Certification Training (Required)
from DERA
Administrators: Please use the following links to sign up for KSDE’s KESA-required DQC training.
KSDE is hosting a KESA-required DQC training for department/building teams who upload, enter, coordinate, or validate student data coordinate. Participants consist of principals, superintendent, counselors, registrars, SPED staff, TIS staff, Free and Reduced Lunch staff, Migrant staff, and other district staff who contribute to state reports such as those submitted via KSDE web applications (see list below). Attendees learn how data submitted to KSDE is used by the State and Federal governments, and how it impacts our school and district funding. The training offers insights on creating a culture of quality data through accurate data entry and submission, auditing, and data handling practices.
This all-day training is KESA required and offered Tuesday 02/22/2022 and again on Thursday 02/24/2022 from 9am-4pm at Central Office (Rm 131-133). Please attend one of these trainings by signing up via Frontline using the links below and share this sign-up with your data team.
Tuesday (02/22) Link
Thursday (02/24) Link
KSDE Applications:
AMOSS – Academic Measures of Student Success
Annual Statistical Report(18E)
Auditor File Exchange
Categorical Aid Personnel System
Designation of School Attendance Officers
Direct Certification
Directory Updates
Driver Education Reimbursement
Dropout/Graduation Summary Report
Early Childhood Foundations For School Success
EDCS
FILLER
Form 16 – Accreditation Licensure Waiver
Foster Care Application
IHE Portals
Interlocal Agreements (D0600’s only)
Juvenile Detention Center – Final
K-PAC Report
Kansas Education Systems Accreditation (KESA)
Kansas Grants Management System (KGMS)
Kansas Grants Reporting System (KGRS)
Kansas Integrated Accountability System (KIAS)
Kansas Teacher of the Year
KCC Management System
KEEP2
KIDS Assignment System
KIDS Collection
KLAS – Use only for Forms 2, 3a, 8, or 20
KN-CLAIM
LCP System
Lea Forms
License Application – Use for all other license applications
Mentor Programs
Migrant Web
Neglected or Delinquent
Outcomes Part B
Outcomes Post School
Pathways
Principal’s Building Report (PBR)
School Safety Hotline
Special Education MIS Collection System
SPEDPro
Star Recognition
State Forms
Student Record Exchange
Superintendent’s Organization Report (SO66)
Virtual School and Programs
New District Letterhead
from Communications
Please use this letterhead template for district communications.
For Elementary Administrators (Action)
Elementary SS Review/Revision Cadre
from Curriculum & Instruction
The Curriculum Department is seeking a variety of classroom, SPED, and ESL teachers to represent K-5 grade levels in work around the KS HGSS (History, Government, and Social Studies) GVC resource review. We will engage in a cadre that will come together to examine and revise inquiry units and review sources for bias. There will be a limited number of educators selected to participate in this cadre. If you meet the criteria below and are available and enthusiastic about engaging in this work, please submit your interest via this application form. Applications are due by February 11. Cadre members will receive extra duty pay for their time. Please forward the application to teachers who might be interested in serving on this cadre.
Criteria:
Contributes and shares expertise and new ideas with colleagues to enhance student learning in formal and informal ways
Analytical individuals that can filter through information efficiently
Ability to support PLCs with standards-based planning using IDM resources
Solid understanding of and experience teaching the KS HGSS standards
Solid understanding of KCK Model of Instruction
Ability to collaborate and communicate effectively with others
Comfortable using Google docs
Availability to attend meetings 4:30-6:30 on Tuesdays (March-May)
SS/Science Implementation Wakelets
from Curriculum & InstructionIn order to share ideas and resources for SS and science instruction in the district, Wakelet’s have been created to share with teachers. These collections include pictures and videos of SS/Science instruction throughout the district, as well as PD resources for teachers. Please share these links with teachers to support them in SS/Science resource implementation. Feel free to share pictures or videos to add to the Wakelets by emailing them to cheryl.beyer@kckps.org
SS Wakelet
Science Wakelet
Informational Items
For All Administrators (Informational Item)
Incident Reports Note
from Communications
When filling out incident reports please double check you are logging your correct building and include the name of your IIO. Thank you.
School Counselors Week
from Communications
This week we are celebrating School Counselors Week. We ask that each building take a photo of your school counselor and introduce them on social media so students and families know who to ask for.
HR Power Hour
from Human Resources
Hello Everyone,
I hope that 2022 has gotten off to a great start for each of you. The HR Department would like to invite you to our HR Power Hour. Please share this with your colleagues!!! This is a great opportunity to hear about any updates & to engage with the HR Team with any questions you may have. This is open to Building Administrators as well as Supervisors. We look forward to seeing you on February 10, 2022 @ 9am.
Some of the topics that will be discussed are the following:
Reminder about new hire orientation dates
Evaluation due dates for the month of February(Admin Evaluation Year, Teacher Evaluation Year & Teacher Year 3 Evaluations are due February 15th)
Discuss upcoming recruiting events
Discuss the absence window modifications in Frontline for staff. Demo how to enter an absence from a staff members perspective. Demo how to run an absence report from a supervisors perspective.
Discuss changes on how to upload absence documents in TalentEd (Bereavement, Jury Duty, Medical Documents)
Discuss how to request FMLA through TalentEd
Supervisors now have the ability to put in Quarantine Leave for their staff when it is applicable.
HR Power Hour
*February 10, 2022
*Time- 9:00am-10:00am
Join Zoom Meeting
https://us02web.zoom.us/j/84872968371?pwd=TnVjamU2MkZiTHl6dmpGQXdxc1pJQT09
Meeting ID: 848 7296 8371
Passcode: VwdQ30
Spending Cutoff – April 1st
from Purchasing
Click here to view information via PDF about the April 1 spending cutoff.
Canvas and Instructional Technology Support
from Curriculum & Instruction
In an effort to be available to support staff on the use of the Canvas, Wendy Elkins is hosting open, drop-in office hours (via zoom) in Jan. and February. These times occur on most Tuesdays and Thursdays. You can find the exact times and the zoom links on the mobile minutes. If you or your staff needs more personal assistance, you can schedule a time with Wendy Elkins using this Calendly Link.
Refusal or Failure to Test Weekly for COVID
from Human Resources
In the Admin Guide you will find information in regard to employees who are expected to test and either refuse or miss their testing date. What to keep in mind:
- If an employee misses their scheduled test, they are not to receive progressive coaching; rather, they can still make arrangements to get tested through the district or through the health department within the week window they are to be tested.
- If a positive COVID test was administered within the last 90 days, testing is not required until after the 90-day period.
- Those who refuse to test, please make sure to fill out the reason for refusal.
Please send a copy of the progressive coaching and confirmation to the below HR Team:
- Classified Employee: DeAndre Tuggle, Otherine Bembry and Ronald Knight-Beck
- Certified Employee: Ana Perez-Matthews, Shaunteh Jones and Ronald Knight-Beck
STEM Grant Available
from Diploma+
KC STEM Remake Learning Days May 6-16, 2022 – Grants Available
Remake Learning Days Across America is an innovative learning festival for families and youth! Taking root in regions across the nation, these hands-on and engaging events are designed for kids of all ages at libraries, schools, tech centers, museums, play spaces, community centers and more. You and your students can join this exciting event either during the day or after school.
You can offer any type of STEM hands-on learning event from robots to Legos to science in the woods. Cooking, painting or even roller coasters are not off limits.
Need Money – You can get from $250-$500 to support your event.
The application for $250 mini grants to support you in offering a Remake Learning Days event this May are now open! These are available to all nonprofit organizations in the region and will be awarded on a rolling basis as long as funding remains.
If you complete your mini grant application AND submit your spring 2022 RLDAA event to www.remakelearningdays.org by Friday, Feb. 25, you’ll be entered in a drawing to double your grant amount!
The link to the application is here.
Reach out to Renee Freers with any questions you may have. She will help you submit your entry and can help you along the way.
Strikeout COVID Vaccine Events Coming Soon
from Communications and Marketing
Administrators, please share this info with staff and students:
Kansas City, Kansas Public Schools is partnering with the Wyandotte County Health Department and the Kansas City Royals to Strikeout Covid for those ages 5 to 11 for upcoming vaccine events.
Disqualifiers for getting the vaccine:
- Sick now with any new fever, cough, chills, body aches, sore throat, fatigue, congestion, headache, shortness of breath, diarrhea, vomiting, loss of taste or smell
- Positive covid-19 test in the past 10 days
- Living with anyone who is positive currently.
Central Middle School – Thursday, February 10, 2022
A COVID-19 vaccine event will be held at Central Middle School on Thursday, February 10, 2022. The event runs from 4 p.m. – 6 p.m.
GLORIA WILLIS Middle School – WEDNEsday, February 23, 2022
A COVID-19 vaccine event will be held at Gloria Willis Middle School on Thursday, February 10, 2022. The event runs from 4 p.m. – 6 p.m.
Central Middle School – Thursday, March 3, 2022
A COVID-19 vaccine event will be held at Central Middle School on Thursday, March 3, 2022. The event runs from 4 p.m. – 6 p.m.
Electronic Reporting Forms for Injuries and Incidents
From Communications & Marketing
Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.
Student injury forms have now been included to the list.
To find the reporting form for students go to this link: https://form.jotform.com/212366215525047
To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.
Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.
To do so, please use the following link: https://form.jotform.com/212304621025035
The Incident Report helps document any incident involving non employees.
This includes our students, visitors, parents and guardians.
The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident, there is a fight, or even to report property damage.
An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.
There may be other incidents that could also require use of this form.
If you have questions about whether an incident falls into this category, please reach out to your IIO.
Here is a link to the Incident Report form: https://kckps.org/incident-report/
For Building Principals
Random Acts of Kindness (RAK) Week and Day
from Student Services
RAK Week is February 13th-19th and RAK Day is Thursday, February 17th.
We encourage you to participate in RAK Week/Day this February within your school communities. Even the smallest act of kindness can change a life! To sign up, access lesson plans, activities, and tools kits please visit the Random Acts of Kindness website.
For Elementary and Middle School Principals
AileyCamp – Summer 2022 – Information Flyer
from IARC
KC Friends of Alvin Ailey will have summer camp registration information ready to share with our families on Family Advocacy Day. In addition to distributing information through our PE teachers, we ask each school to make the flyers and QR code available at your check-in table and/or at each teacher’s station. KCFAA will send the material, and IARC will distribute to your buildings in the next few days. AileyCamp is for students grades 5-8.
See this link for more information about AileyCamp.
For Middle School Principals
Mental Wellness Opportunity – 6th and 7th Grade
from IARC
Please share with your 6th and 7th grade teachers and with your school counselors.
The Coterie and the UMKC School of Social Work are partnering together with Project Daylight. This FREE presentation is for 6th and 7th grade students to support mental wellness.
Pairing a trained actor/facilitator with graduate student in social work, this session addresses the mental health issues we’re seeing on a fast rise in our schools.
This innovative, interactive theatre work introduces middle school students to mental wellness concepts—with the goals of de-stigmatizing asking for help, opening dialogue and providing resiliency tools.
Dramatic format captures student attention; based on real stories of Kansas City teens dealing with anxiety and depression.
Students will learn self-management skills to regulate emotions and to monitor/achieve behaviors related to school and life success. The hope of Project Daylight is to create early intervention and, as a result, prevent serious mental health crisis in later years.
Audience Limit: Classroom-sized group. Multiple presentations welcome
In-Person Classes: Students must be in-person to participate, allowing access to the school’s counselor
Length: 45-50 minutes
Cost: Free of charge.
Direct any questions to Kaitlin Nelke.
816-994-8833