Month: July 2019

Posted on

Wednesday, July 31, 2019

Contents

New Items

Title I Updates ??? Parents Right To Know letter – for All Principals
School Website Training – for All Principals

Previous Items

ESL Reminders and Announcements – for All Administrators
Print Shop Ordering of Standard Response Protocol Extended (SRP-X) Posters – for All Administrators
The Standard Response Protocol K-12 Extended
SIT Coordinators – for All Principals

New Items

Title I Updates ??? Parents Right To Know letter

from Lisa Walker

We are currently working on TWO compliance pieces related to Parents-Right-To-Know letters.

1st – The Parents-Right-To-Know letters you received in your ‘Start-Up’ packet meet the 1920 SY compliance guidelines regarding annual notification to parents related to highly qualified staff.

2nd – The recent request from Bridgette for your Parents-Right-To-Know letters (from 1819 SY) is for an upcoming report due to the state as we finish up 1819 SY compliance guidelines.?? This second provision requires the district to notify parents any time their child receives instruction for four weeks or more without a highly qualified teacher in the classroom.?? Updated templates for these individual classroom situations have been added to a Required (General) Federal Documents 19-20 folder in the Federal Programs shared drive.???? If these situations occur during 1920 SY, please use these updated templates to inform families of long-term substitutes.?? Once you send out the letter, please provide Bridgette DeSmet with a signed copy on school letterhead and we will retain copies for the 1920 SY compliance report. Thanks for your help and let us know if there are questions.

School Website Training

from Mike Keener
There are a number of schools that have not yet signed a person or a group of people to be trained on how to run their respective school websites; this training is mandatory, and the deadline for signing up is Friday, August 2nd, by 5 p.m.

Please sign up 2-3 people from your school (if you like, you can sign yourself up) for training on the new school websites. Contact Mike Keener with the names of those coming, their email addresses, and which session they will be attending. You are not required to have all the trainees from your school attend the same session.

Here are the current available training session times:
Tuesday, August 13 – 8:00 a.m. – 11:30 a.m. (only 6 slots remain for this session)
Tuesday, August 13 – 12:30 p.m. – 4:00 p.m.

Thursday, August 15 – 8:00 a.m. – 11:30 a.m.
Thursday, August 15 – 12:30 p.m. – 4:00 p.m.

Friday, August 16 – 8:00 a.m. – 11:30 a.m.
Friday, August 16 – 12:30 p.m. – 4:00 p.m.

Previous Items

ESL Reminders and Announcements

from Kristen Scott
This is just a friendly reminder that the quiz all building administrators should complete is due July 30. As of today, only 14 have submitted. Principals, please follow up with your assistant principals as well to ensure all have completed; the link was sent to you through an email on July 16th. I will be following up individually with those who need feedback.

We are hoping to get the zip drive containing all ESL September 20th tasks to you by the middle of this week. We are just waiting on some information pertaining to schedules.

All ESL staff, teachers and aides, will be at Northwest Middle on Friday, August 2nd for our ESL Professional Learning. Middle and high school principals, if you have sheltered teachers, they will report to their content session instead of ESL. In our PL one announcement will be made pertaining to each building creating goals for performance on the 2020 KELPA assessment. Your staff will be informed that they are to work with you to create and monitor these goals.

As a reminder, I am here to support each and everyone of you in all things related to ESL and Migrant. Please do not hesitate to reach out to me if you have any questions or concerns.

Print Shop Ordering of Standard Response Protocol Extended (SRP-X) Posters

from Henry Horn
When ordering these posters from the print shop the following shall be followed:

Know the number of Classrooms and other areas where these posters are needed for your buildings so to place order with the Print Shop accurately.
No lamination???see preferred method below. Most of our buildings are doing this now (uniformity is key).
Standard Response Protocol Extended (SRP-X) 8.5???X11??? Card Stock for Classrooms/Offices.
Standard Response Protocol Extended (SRP-X) 11???X17??? Card Stock for Other areas with lager volume of individuals.

Clear Acrylic sign holders are the preferred professional image in our buildings. These items are available for purchased via our Staples contract:

Azar Sign Holder 8.5???X11???, Clear Acrylic (Staples #083649 / MFR Item #122021)
Azar Sign Holder 11???X17″, Clear Acrylic (Staples #082768 / MFR Item #122037)
Staples Sample PDF
SRP K-12 Poster PDF
SRP K-12 11″ x 17″ Poster PDF

The Standard Response Protocol K-12 Extended

from Henry Horn
School Safety
A critical ingredient in the safe school recipe is the uniform classroom response to any incident. Weather events, fires, accidents, intruders and other threats to student safety are scenarios that are planned and trained for by school and district administration and staff.

SRP Is Action Based
The Standard Response Protocol (SRP) is based not on individual scenarios but on the response to any given situation. Like the Incident Command System (ICS), SRP demands a specific vocabulary but also allows for great flexibility.

Benefits
The benefits of SRP become quickly apparent. By standardizing the vocabulary, all stakeholders can understand the response and status of the event. For students, this provides continuity of expectations and actions throughout their educational career. For teachers, this becomes a simpler process to train and drill. For first responders, the common vocabulary and protocols establish a greater predictability that persists through the duration of an incident. Parents can easily understand the practices and can reinforce the protocol. Additionally, this protocol enables rapid response determination when an unforeseen event occurs.

Lockout Vs. Lockdown
The differentiation between Lockout and Lockdown is a critical element in SRP. A Lockout recovers all students from outside the building, secures the building perimeter and locks all outside doors. This would be implemented when there is a threat or hazard outside of the building. Criminal activity, dangerous events in the community, or even a vicious dog on the playground would be examples of a Lockout response. While the Lockout response encourages greater staff situational awareness, it allows for educational practices to continue with little classroom interruption or distraction.

Lockdown is a classroom-based protocol that requires locking the classroom door, turning off the lights and placing students out of sight of any corridor windows. Student action during Lockdown is to remain quiet. It does not mandate locking outside doors. There are several reasons for not locking perimeter doors during a Lockdown. Risk is increased to students or staff in exposed areas attempting to lock outside doors. Locking outside doors inhibits entry of first responders and increases risk as responders attempt to breach doors.

There may be situations where both Lockdown and Lockout need to be performed, but in this case they are identified individually. “Lockout! Secure the Perimeter. Lockdown! Locks, Lights, out of Sight.” would be announced on public address. We are in “Lockdown and Lockout” would be conveyed to emergency services or 911.

Administrators and Principals – All Training Materials Are Available At The This Link For You and Your Staff.

Forward Any Questions to My Email.

SIT Coordinators

from Sean DeMaree
The SIT process is part of our tiered approach for ensuring that all students have access to the supports they need to meet our high expectations. As teachers track and monitor student progress, they are able to identify students who may need support beyond the classroom, and this is where the SIT process becomes needed. A SIT Coordinator is the leader for each school???s SIT process, and will be the main contact for training, data collection and support to the classroom teachers. For the 2019-2020 school year, the SIT Coordinator will continue to be an instructional leader from the classroom who has a strong grasp on interventions and student support. Each school will be allotted the same number of Coordinators as they had in the 2018-2019 school year. For questions, support or planning, contact Sean DeMaree, sean.demaree@kckps.org.

Please utilize this link to submit your SIT Coordinator Names, no later than August 30, 2019.

 

Posted on

Tuesday, July 30, 2019

Contents

New Items

ESL Reminders and Announcements – for All Administrators
Print Shop Ordering of Standard Response Protocol Extended (SRP-X) Posters – for All Administrators
SIT Coordinators – for All Principals

Previous Items

The Standard Response Protocol K-12 Extended

New Items

ESL Reminders and Announcements

from Kristen Scott
This is just a friendly reminder that the quiz all building administrators should complete is due July 30. As of today, only 14 have submitted. Principals, please follow up with your assistant principals as well to ensure all have completed; the link was sent to you through an email on July 16th. I will be following up individually with those who need feedback.

We are hoping to get the zip drive containing all ESL September 20th tasks to you by the middle of this week. We are just waiting on some information pertaining to schedules.

All ESL staff, teachers and aides, will be at Northwest Middle on Friday, August 2nd for our ESL Professional Learning. Middle and high school principals, if you have sheltered teachers, they will report to their content session instead of ESL. In our PL one announcement will be made pertaining to each building creating goals for performance on the 2020 KELPA assessment. Your staff will be informed that they are to work with you to create and monitor these goals.

As a reminder, I am here to support each and everyone of you in all things related to ESL and Migrant. Please do not hesitate to reach out to me if you have any questions or concerns.

Print Shop Ordering of Standard Response Protocol Extended (SRP-X) Posters

from Henry Horn
When ordering these posters from the print shop the following shall be followed:

Know the number of Classrooms and other areas where these posters are needed for your buildings so to place order with the Print Shop accurately.
No lamination???see preferred method below. Most of our buildings are doing this now (uniformity is key).
Standard Response Protocol Extended (SRP-X) 8.5???X11??? Card Stock for Classrooms/Offices.
Standard Response Protocol Extended (SRP-X) 11???X17??? Card Stock for Other areas with lager volume of individuals.

Clear Acrylic sign holders are the preferred professional image in our buildings. These items are available for purchased via our Staples contract:

Azar Sign Holder 8.5???X11???, Clear Acrylic (Staples #083649 / MFR Item #122021)
Azar Sign Holder 11???X17″, Clear Acrylic (Staples #082768 / MFR Item #122037)
Staples Sample PDF
SRP K-12 Poster PDF
SRP K-12 11″ x 17″ Poster PDF

SIT Coordinators

from Sean DeMaree
The SIT process is part of our tiered approach for ensuring that all students have access to the supports they need to meet our high expectations. As teachers track and monitor student progress, they are able to identify students who may need support beyond the classroom, and this is where the SIT process becomes needed. A SIT Coordinator is the leader for each school???s SIT process, and will be the main contact for training, data collection and support to the classroom teachers. For the 2019-2020 school year, the SIT Coordinator will continue to be an instructional leader from the classroom who has a strong grasp on interventions and student support. Each school will be allotted the same number of Coordinators as they had in the 2018-2019 school year. For questions, support or planning, contact Sean DeMaree, sean.demaree@kckps.org.

Please utilize this link to submit your SIT Coordinator Names, no later than August 30, 2019.

 

Previous Items

The Standard Response Protocol K-12 Extended

from Henry Horn
School Safety
A critical ingredient in the safe school recipe is the uniform classroom response to any incident. Weather events, fires, accidents, intruders and other threats to student safety are scenarios that are planned and trained for by school and district administration and staff.

SRP Is Action Based
The Standard Response Protocol (SRP) is based not on individual scenarios but on the response to any given situation. Like the Incident Command System (ICS), SRP demands a specific vocabulary but also allows for great flexibility.

Benefits
The benefits of SRP become quickly apparent. By standardizing the vocabulary, all stakeholders can understand the response and status of the event. For students, this provides continuity of expectations and actions throughout their educational career. For teachers, this becomes a simpler process to train and drill. For first responders, the common vocabulary and protocols establish a greater predictability that persists through the duration of an incident. Parents can easily understand the practices and can reinforce the protocol. Additionally, this protocol enables rapid response determination when an unforeseen event occurs.

Lockout Vs. Lockdown
The differentiation between Lockout and Lockdown is a critical element in SRP. A Lockout recovers all students from outside the building, secures the building perimeter and locks all outside doors. This would be implemented when there is a threat or hazard outside of the building. Criminal activity, dangerous events in the community, or even a vicious dog on the playground would be examples of a Lockout response. While the Lockout response encourages greater staff situational awareness, it allows for educational practices to continue with little classroom interruption or distraction.

Lockdown is a classroom-based protocol that requires locking the classroom door, turning off the lights and placing students out of sight of any corridor windows. Student action during Lockdown is to remain quiet. It does not mandate locking outside doors. There are several reasons for not locking perimeter doors during a Lockdown. Risk is increased to students or staff in exposed areas attempting to lock outside doors. Locking outside doors inhibits entry of first responders and increases risk as responders attempt to breach doors.

There may be situations where both Lockdown and Lockout need to be performed, but in this case they are identified individually. “Lockout! Secure the Perimeter. Lockdown! Locks, Lights, out of Sight.” would be announced on public address. We are in “Lockdown and Lockout” would be conveyed to emergency services or 911.

Administrators and Principals – All Training Materials Are Available At The This Link For You and Your Staff.

Forward Any Questions to My Email.

Posted on

Monday, July 29, 2019

Contents

New Items

Previous Items

Co-Teaching Training – for Principals
The Standard Response Protocol K-12 Extended

New Items

Previous Items

Co-Teaching Training

from Kelsey Kohn
The Initial Co-teaching Training is the first part of a professional learning and coaching system. This event is intended for teachers, administrators, and instructional support personnel. In this training event, participants will: * Define what co-teaching is and what co-teaching is not; * Consider benefits as well as legal and research-based rationales for co-teaching; * Identify similarities, unique features, advantages and disadvantages across co-teaching approaches; and * Explore tools for collaboration and communication. Materials and a working lunch are provided.

Initial CT Registration

The Standard Response Protocol K-12 Extended

from Henry Horn
School Safety
A critical ingredient in the safe school recipe is the uniform classroom response to any incident. Weather events, fires, accidents, intruders and other threats to student safety are scenarios that are planned and trained for by school and district administration and staff.

SRP Is Action Based
The Standard Response Protocol (SRP) is based not on individual scenarios but on the response to any given situation. Like the Incident Command System (ICS), SRP demands a specific vocabulary but also allows for great flexibility.

Benefits
The benefits of SRP become quickly apparent. By standardizing the vocabulary, all stakeholders can understand the response and status of the event. For students, this provides continuity of expectations and actions throughout their educational career. For teachers, this becomes a simpler process to train and drill. For first responders, the common vocabulary and protocols establish a greater predictability that persists through the duration of an incident. Parents can easily understand the practices and can reinforce the protocol. Additionally, this protocol enables rapid response determination when an unforeseen event occurs.

Lockout Vs. Lockdown
The differentiation between Lockout and Lockdown is a critical element in SRP. A Lockout recovers all students from outside the building, secures the building perimeter and locks all outside doors. This would be implemented when there is a threat or hazard outside of the building. Criminal activity, dangerous events in the community, or even a vicious dog on the playground would be examples of a Lockout response. While the Lockout response encourages greater staff situational awareness, it allows for educational practices to continue with little classroom interruption or distraction.

Lockdown is a classroom-based protocol that requires locking the classroom door, turning off the lights and placing students out of sight of any corridor windows. Student action during Lockdown is to remain quiet. It does not mandate locking outside doors. There are several reasons for not locking perimeter doors during a Lockdown. Risk is increased to students or staff in exposed areas attempting to lock outside doors. Locking outside doors inhibits entry of first responders and increases risk as responders attempt to breach doors.

There may be situations where both Lockdown and Lockout need to be performed, but in this case they are identified individually. “Lockout! Secure the Perimeter. Lockdown! Locks, Lights, out of Sight.” would be announced on public address. We are in “Lockdown and Lockout” would be conveyed to emergency services or 911.

Administrators and Principals – All Training Materials Are Available At The This Link For You and Your Staff.

Forward Any Questions to My Email.

Posted on

Thursday, July 25, 2019

Contents

New Items

The Standard Response Protocol K-12 Extended – SRP-X
 – for All Administrators

Previous Items

Co-Teaching Training – for Principals
Enrollment Reminders – for All Administrators

New Items

The Standard Response Protocol K-12 Extended – SRP-X

from Henry Horn
School Safety
A critical ingredient in the safe school recipe is the uniform classroom response to any incident. Weather events, fires, accidents, intruders and other threats to student safety are scenarios that are planned and trained for by school and district administration and staff.

SRP Is Action Based
The Standard Response Protocol (SRP) is based not on individual scenarios but on the response to any given situation. Like the Incident Command System (ICS), SRP demands a specific vocabulary but also allows for great flexibility.

Benefits
The benefits of SRP become quickly apparent. By standardizing the vocabulary, all stakeholders can understand the response and status of the event. For students, this provides continuity of expectations and actions throughout their educational career. For teachers, this becomes a simpler process to train and drill. For first responders, the common vocabulary and protocols establish a greater predictability that persists through the duration of an incident. Parents can easily understand the practices and can reinforce the protocol. Additionally, this protocol enables rapid response determination when an unforeseen event occurs.

Lockout Vs. Lockdown
The differentiation between Lockout and Lockdown is a critical element in SRP. A Lockout recovers all students from outside the building, secures the building perimeter and locks all outside doors. This would be implemented when there is a threat or hazard outside of the building. Criminal activity, dangerous events in the community, or even a vicious dog on the playground would be examples of a Lockout response. While the Lockout response encourages greater staff situational awareness, it allows for educational practices to continue with little classroom interruption or distraction.

Lockdown is a classroom-based protocol that requires locking the classroom door, turning off the lights and placing students out of sight of any corridor windows. Student action during Lockdown is to remain quiet. It does not mandate locking outside doors. There are several reasons for not locking perimeter doors during a Lockdown. Risk is increased to students or staff in exposed areas attempting to lock outside doors. Locking outside doors inhibits entry of first responders and increases risk as responders attempt to breach doors.

There may be situations where both Lockdown and Lockout need to be performed, but in this case they are identified individually. “Lockout! Secure the Perimeter. Lockdown! Locks, Lights, out of Sight.” would be announced on public address. We are in “Lockdown and Lockout” would be conveyed to emergency services or 911.

Administrators and Principals – All Training Materials Are Available At The This Link For You and Your Staff.

Forward Any Questions to My Email.

Previous Items

Co-Teaching Training

from Kelsey Kohn
The Initial Co-teaching Training is the first part of a professional learning and coaching system. This event is intended for teachers, administrators, and instructional support personnel. In this training event, participants will: * Define what co-teaching is and what co-teaching is not; * Consider benefits as well as legal and research-based rationales for co-teaching; * Identify similarities, unique features, advantages and disadvantages across co-teaching approaches; and * Explore tools for collaboration and communication. Materials and a working lunch are provided.

Initial CT Registration

Enrollment Reminders

from Lisa Garcia-Stewart
We have just a few reminders as we approach the new school year. This year permits will need to be renewed every year and aren???t necessarily automatically renewed. Also, we need to be mindful of the permits when enrolling students. Please do not enroll students that do not reside in your attendance without a permit. If a permit is denied and states that the student needs to enroll at their home school, do not enroll the student.

Please also adhere to the enrollment procedures and requirements. Proof of address can be valid mail from a reliable source(i.e. government, insurance, I9) not just utility bill or lease agreement. Also, valid Kansas identification cards or driver???s licenses can be used as proof of address. Affidavits do not need to be renewed. A family should not need an affidavit for the same address every year. An affidavit is not a permit it is the proof of residency that is needed because the family does not have any of the other required documents.

Lastly, enrollment will be open for schools during Centralized Enrollment. Centralized Enrollment is for all new to the district students. We will be enrolling any current students at the schools. The Welcome Center is permanently closed. Schools are responsible for enrolling their own students. District enrollment hours are 8:30am-11:30am. Please adhere to these times to establish consistency across the district.

Posted on

Wednesday, July 24, 2019

Contents

New Items

Previous Items

Co-Teaching Training – for Principals
Enrollment Reminders – for All Administrators
New Board Submission Process – for All Administrators
Enrollment Reminders – for All Administrators

New Items

Previous Items

Co-Teaching Training

from Kelsey Kohn
The Initial Co-teaching Training is the first part of a professional learning and coaching system. This event is intended for teachers, administrators, and instructional support personnel. In this training event, participants will: * Define what co-teaching is and what co-teaching is not; * Consider benefits as well as legal and research-based rationales for co-teaching; * Identify similarities, unique features, advantages and disadvantages across co-teaching approaches; and * Explore tools for collaboration and communication. Materials and a working lunch are provided.

Initial CT Registration

Enrollment Reminders

from Lisa Garcia-Stewart
We have just a few reminders as we approach the new school year. This year permits will need to be renewed every year and aren???t necessarily automatically renewed. Also, we need to be mindful of the permits when enrolling students. Please do not enroll students that do not reside in your attendance without a permit. If a permit is denied and states that the student needs to enroll at their home school, do not enroll the student.

Please also adhere to the enrollment procedures and requirements. Proof of address can be valid mail from a reliable source(i.e. government, insurance, I9) not just utility bill or lease agreement. Also, valid Kansas identification cards or driver???s licenses can be used as proof of address. Affidavits do not need to be renewed. A family should not need an affidavit for the same address every year. An affidavit is not a permit it is the proof of residency that is needed because the family does not have any of the other required documents.

Lastly, enrollment will be open for schools during Centralized Enrollment. Centralized Enrollment is for all new to the district students. We will be enrolling any current students at the schools. The Welcome Center is permanently closed. Schools are responsible for enrolling their own students. District enrollment hours are 8:30am-11:30am. Please adhere to these times to establish consistency across the district.

New Board Submission Process

from Jody Mitchell
To streamline the HR Board Agenda process, the District has revised the method of submitting information for Board Approval. Please see the information below for details of this change:
Due dates ??? All Board Agenda items are due at 5 p.m. the Tuesday preceding a scheduled Board Meeting. All submissions will be approved by Executive leadership prior to posting.

Submission method ??? Submission of Board Agenda items will be collected through Google forms by way of data entry. Details and instructions regarding how to enter the information for Board Approval is included in the Google form. We have also created a FAQ link with additional information.

The link to submit HR Board Agenda items can be found here.

Excel document for submission of more than 10 employees (*information must be uploaded to request form) Once the Excel document is completed, upload into the Google form.

FAQ Document

Enrollment Reminders

from Lisa Garcia-Stewart
We have just a few reminders as we approach the new school year. This year permits will need to be renewed every year and aren???t necessarily automatically renewed. Also, we need to be mindful of the permits when enrolling students. Please do not enroll students that do not reside in your attendance without a permit. If a permit is denied and states that the student needs to enroll at their home school, do not enroll the student.

Please also adhere to the enrollment procedures and requirements. Proof of address can be valid mail from a reliable source(i.e. government, insurance, I9) not just utility bill or lease agreement. Also, valid Kansas identification cards or driver???s licenses can be used as proof of address. Affidavits do not need to be renewed. A family should not need an affidavit for the same address every year. An affidavit is not a permit it is the proof of residency that is needed because the family does not have any of the other required documents.

Lastly, enrollment will be open for schools during Centralized Enrollment. Centralized Enrollment is for all new to the district students. We will be enrolling any current students at the schools. The Welcome Center is permanently closed. Schools are responsible for enrolling their own students. District enrollment hours are 8:30am-11:30am. Please adhere to these times to establish consistency across the district.