Month: February 2022

Action Items

For All Administrators

Cell Phone Upgrade Information

from TIS

T-Mobile will be in the East Wing Conservatory of Central Office on Wednesday, March 9^th from 8:30 am to 4:30 pm to upgrade district issued cell phones. This will be the last day they will be here for upgrades. To make the upgrade process smooth please follow the directions on the two attached documents provided by T-Mobile. Thank you.

Deployment Preparation (Word Document)

Porting Day (Word Document)

For Middle School and Sumner Principals

Grades 6-8 Second Step Usage

from Student Services

Middle School and Sumner Principals, on the March 9th DCIP Day there is time built into the schedule to review grades 6-8 Second Step usage reports for your building, celebrating success, and brainstorming how to support those FA teachers that may be struggling to use this MTSS Tier 1 resource for teaching social emotional skills to set our students up for success.

Linked here is a folder that has each of your respective reports. On the reports, you will see some color coding. The color coding is based off the FA Pacing Calendar.

Shout out to Gloria Willis for having the most FA teachers in the green!

Green= has completed 8+ lessons and is a champion for SEL in your building.
Yellow= has completed 4-7 lessons and is on track for SEL success.
Red = has completed less than 4 lessons and needs support.

Middle School Second Step Usage Reports by Building

Informational Items

For All Administrators

KCKPS Mobile Minute

from Curriculum & Instruction

Here is the most recent edition of the KCKPS Mobile Minute. Today’s edition includes an iPad App Survey for Early Childhood and Elementary Teachers, how to make books using technology, Canvas information, and much more!

Language Support – Please Share with All Staff

from Student Services

We understand that language support is important and Student Services is committed to providing the necessary resources to buildings. Now that Propio codes for FA aren’t active, we want to remind all staff that the district continues to have both internal and contracted interpretation services to help buildings and provide language support to families via zoom meetings, phone calls, and more. Please use the links below as a guide to finding how to access those resources and request language support. If you have any questions, need additional information, please email language.support@kckps.org or contact Naomi Tolentino at 913-279-2247.

KCKPS Language Support Guide

2021-22 KCKPS Interpreter Request Form

Limited English Proficiency Policy Adoption

from ESOL

The KCKPS board has adopted a Limited English Proficiency (LEP) Policy at the February 22, 2022 board meeting. This policy is to support the community and ensure that we are removing language barriers. Within the policy, there are many things that buildings are already doing but as a reminder, you will need to verify that you have:

* Posted language signage provided by Student Services
* Share with building staff procedures of requesting language support such as contacting language.support@kckps.org, Propio and Propio One, internal and external translation services
* Chromebook located in a location easily accessible to staff and families for Propio One usage

Further information and training will be provided within the upcoming weeks. If you have questions contact Jacqueline Rodriguez, Director of ESOL.

Infinite Campus Data Days Training

from Infinite Campus Support/TIS

Data Days is live, online training available March 1-3 through your Infinite Campus Account. Sessions are also recorded and accessible through the end of the school year. There are multiple trainings about Ad Hoc and Pivot Designer you may find useful. Visit the KCKPS IC Support Website for more info and directions to sign up.

There are additional sessions around Master Scheduling tasks, please contact Karlean Kramer if you are considering one of these before signing up.

Application Process for Certified Staff

from Human Resources

Kansas City Kansas Public Schools certified employees interested in applying for positions within the school district for the 2022-2023 academic year may do so through the following steps for which they meet the current qualifications, endorsements, or license.

1. Certified staff may apply for positions for the 2022-2023 school year as they become available through the Talent Ed application system located at kckps.org/careers. All applications will be subject to the qualifications set forth in the job postings and represent no guarantee for interviews or future hires.
2. Certified staff can apply for positions until the Kansas state approved resignation date has been completed. June 3, 2022 is the official state approved date for certified staff to submit their resignation to the school district. Liquidated fees under the separation of services section of the current NEA-Kansas City, Kansas agreement, will be in effect at 12:00 a.m. on June 4, 2022.
3. If the certified staff has not received an offer for a KCKPS job, then the employee will remain in their current position and location for the 2022-2023 school year.

For Principals

SEL Day 2022

from Student Services

SEL Day 2022 is coming up! On Friday, March 11th 2022 KCKPS will be celebrating SEL Day. To sign your building up visit the SEL Day website. Need ideas for how to celebrate SEL Day 2022? Here is a great google doc with ideas or you can email Tracie Chauvin to brainstorm! Email Tracie with any SEL Day plans that your school has as well to be highlighted and recognized.

NonRenewals Timeline

from Human Resources
Please review the Certified Contract NonRenewals Timeline for the 2021-2022 school year. The timeline will also be posted on the Administrators Guide. Feel free to reach out to Ana Perez-Matthews if you have any questions.

For Middle School Principals and Counselors

Middle School Online Master Schedule Training

from Scheduling and Student Services
Online trainings for Master Scheduling tasks have been emailed to all middle school counselors. Please collaborate with your counselor to provide the most distraction free time and space for these online events. While these are targeted to tools and skills counselors need you are welcome to join. Ask your counselor for the list of exact times we are attending. Additional subject trainings can be viewed by logging into your Infinite Campus account, choosing Community from the top right menu, and then Campus Passport from that top right menu.

Reminders

State Wide Tornado Drill Exercise 10AM Tuesday March 8th.

from KCKPS PD

Severe Weather Preparedness Week is March 7 to 11. The State wide tornado drill will be held at 10 AM on Tuesday March 8. There will not be a backup date or time. This year’s KS SWPW packet can be found here as educational material.

This year’s drill will differ from years past in one critical way. The NWS will NOT be sending out a live tornado warning over NOAA Weather Radio and EAS, rather we will send out a routine weekly test on NOAA Weather Radio containing tornado drill information. This was done because sending out the live warning has been extraordinarily problematic and confusing to the general public for years, and resulted in testing EAS in a manner inconsistent with its design. Wyandotte County will be sounding the normal tornado sirens throughout the County.

We are requesting that all schools and district buildings conduct a tornado drill at 10 AM on March 8, and we encourage you to participate by sounding your sirens or utilizing test verbiage in any other emergency communications protocols you utilize. The NWS will also be sending out graphics for the drill on Facebook and Twitter at 10 AM to encourage the general public to practice sheltering.

Family Surveys for KESA, Title I, School Improvement Plans, District Strategic Plan

from Federal Programs

We’re PUSHING OUT our annual family survey between 2/1/22 and 2/28/22 to gather data on YOUR SCHOOL’s culture, climate, equity & inclusion, and instructional programs. Surveys are for ALL SCHOOLS. DATA will be used for KESA, Title I, School Improvement Plans, and the District Strategic Plan. It’s important for all schools to have strong participation rates in order for the responses to be a valid data source.

Surveys will be made available through the following measures:
-Principals should provide structured opportunities/computer stations at Family Advocacy conferences so parents can
complete surveys on site.
-Principals should send out survey links in their School Newsletters, encouraging parents to provide important feedback
about their schools.
-Classroom or department teachers should send out survey links in their weekly/daily posts for parents.
-Survey links will be posted on the district website.
-The Communications Department will send out the survey link to all families through Flyer Connect and Bright Arrow
messages.

Please note there is ONE link for 8 languages and a SEPARATE LINK for the Karen translation.

A PDF that includes a short message (9 different translations) inviting families to complete the survey, followed by the survey link, is located in the Federal Programs shared drive. A copy of the Survey is also in the folder.

New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages

from Communications

Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use.  The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.

Before we launch this temporary intranet, however, we need a lot of old data updated or even removed.  To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.

New District Letterhead

from Communications

Please use this letterhead template for district communications.

NEA-KCK Professional Development

from NEA-KCK

Due to attendance, we have rescheduled the De-Escalation (Strategies for Dealing with Difficult Behavior). The new date and time will be: March 1, 2022 at 6:00-7:30 p.m. This is will be ZOOM session, the link will be provided after registration is completed. Registration ends: February 24, 2022 at 4 p.m. Door prize will be awarded. Must be present to win.

Register at this link.
Questions can be sent to Dom DeRosa.

Spending Cutoff – April 1st

from Purchasing

Click here to view information via PDF about the April 1 spending cutoff.

Strikeout COVID Vaccine Event Coming Soon

from Communications and Marketing

Administrators, please share this info with staff and students:

Kansas City, Kansas Public Schools is partnering with the Wyandotte County Health Department and the Kansas City Royals to Strikeout Covid for those ages 5 to 11 for an upcoming vaccine event.

Disqualifiers for getting the vaccine:

• Sick now with any new fever, cough, chills, body aches, sore throat, fatigue, congestion, headache, shortness of breath, diarrhea, vomiting, loss of taste or smell
• Positive covid-19 test in the past 10 days
• Living with anyone who is positive currently.

Central Middle School – Thursday, March 3, 2022

A COVID-19 vaccine event will be held at Central Middle School on Thursday, March 3, 2022. The event runs from 4 p.m. – 6 p.m.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

Reminders

Middle School Band, Orchestra and Choir Festivals

from IARC
Please mark your calendars for our annual KCKPS music festivals.
*February 22nd – band at Washington HS
*March 3rd – orchestra at Washington HS
*March 30th – choir at Rosedale MS

Teachers have all the details for entering for subs and for logistics. Many of them do not have professional leave as an option in AESOP. Please help them get this leave entered. IARC will pay for the subs and for the buses.

Strings Festival

from IARC

Due to COVID guidelines with KCKCC, our annual strings festival will take on a new look. Our orchestra teachers will have cluster concerts to give our strings students an orchestral performance experience this spring. Teachers will work with each of their elementary buildings to schedule a concert in conjunction with other schools on their teaching load.

What does this mean for your building? Your strings teacher will handle the details and will communicate with you. We hope you can attend the concert and support the students.

IARC Calendar Dates

from IARC

Please reserve the following calendar dates. As in the past, we ask that no other events be scheduled on these dates due to the large number of students involved.

May 6th – Are You Faster Than a 5th Grader?
May 10th and May 12th – KS Kids Fitness Day

State Wide Tornado Drill Exercise 10AM Tuesday March 8th.

from KCKPS PD

Severe Weather Preparedness Week is March 7 to 11. The State wide tornado drill will be held at 10 AM on Tuesday March 8. There will not be a backup date or time. This year’s KS SWPW packet can be found here as educational material.

This year’s drill will differ from years past in one critical way. The NWS will NOT be sending out a live tornado warning over NOAA Weather Radio and EAS, rather we will send out a routine weekly test on NOAA Weather Radio containing tornado drill information. This was done because sending out the live warning has been extraordinarily problematic and confusing to the general public for years, and resulted in testing EAS in a manner inconsistent with its design. Wyandotte County will be sounding the normal tornado sirens throughout the County.

We are requesting that all schools and district buildings conduct a tornado drill at 10 AM on March 8, and we encourage you to participate by sounding your sirens or utilizing test verbiage in any other emergency communications protocols you utilize. The NWS will also be sending out graphics for the drill on Facebook and Twitter at 10 AM to encourage the general public to practice sheltering.

Family Surveys for KESA, Title I, School Improvement Plans, District Strategic Plan

from Federal Programs

We’re PUSHING OUT our annual family survey between 2/1/22 and 2/28/22 to gather data on YOUR SCHOOL’s culture, climate, equity & inclusion, and instructional programs. Surveys are for ALL SCHOOLS. DATA will be used for KESA, Title I, School Improvement Plans, and the District Strategic Plan. It’s important for all schools to have strong participation rates in order for the responses to be a valid data source.

Surveys will be made available through the following measures:
-Principals should provide structured opportunities/computer stations at Family Advocacy conferences so parents can
complete surveys on site.
-Principals should send out survey links in their School Newsletters, encouraging parents to provide important feedback
about their schools.
-Classroom or department teachers should send out survey links in their weekly/daily posts for parents.
-Survey links will be posted on the district website.
-The Communications Department will send out the survey link to all families through Flyer Connect and Bright Arrow
messages.

Please note there is ONE link for 8 languages and a SEPARATE LINK for the Karen translation.

A PDF that includes a short message (9 different translations) inviting families to complete the survey, followed by the survey link, is located in the Federal Programs shared drive. A copy of the Survey is also in the folder.

New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages

from Communications

Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use.  The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.

Before we launch this temporary intranet, however, we need a lot of old data updated or even removed.  To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.

KSDE Data Quality Certification Training (Required)

from DERA

Trainers from KSDE KIDS are excited to join you all in a day full of learning, discussion and resources that will help our district achieve data success! This training is required for KESA. Please share this information with everyone on your team who works with KSDE Data Applications. (See list below.)

• Tuesday, February 22, 2022, from 9am-4pm at Central Office (Rm 131-133)

-OR-

• Thursday, February 24, 2022, from 9am-4pm at Central Office (Rm 131-133).

This training is designed to help our school and district staff develop a better understanding of how KIDS (and other data systems/applications work together), and how it impacts our school and/or district.

DQC District Certification Training Topics:

• Why Data Quality is important to YOU

• Policy Discussions

• Data Privacy and Ethics

• Whose Role is it Anyway

• Communicating Effectively

• Data Teams for Accreditation

• Reports for Success

• Resources

This training is intended to help our district effectively communicate, ensure deadlines are being met, and spark crucial conversations about district and building policy, processes, and procedures. This time will allow everyone who has a hand in our data collection and reporting to come together to ensure our district is solid in our data reporting.

All administrators and staff attending the training MUST register in TWO locations; register once with the state and once with the district in Frontline.

KSDE Registration Steps:

1. Log In to the KSDE Training Portal: https://learning.ksde.org/ (If you do not already have an account, you will need to make one to enroll on the course.)

2. Once you get logged in, you will click on “Site Home” along the left-hand side of the screen. This will take you to the list of courses available; Select “Data Quality Certification Program”

3. Next, you will click on the “DQC District Accreditation Sessions Sign-Up” and choose the date in which you will be attending. (Either Tuesday, Feb 22 or Thursday, Feb 24)

4. If time allows, there are a few short videos you are welcome to watch on the “Getting Started” tab.

   1. There is a great video by KSDE Commissioner Watson, one that speaks on FERPA (which we cover in our class)

   2. Also a great tutorial about Data Central

   3. Please also feel free to complete the “pre-training questionnaire” if you would like.

• If you encounter any issues when attempting to register for the course or with your training portal account in general, please reach out to Melanie Scott at mscott@ksde.org.

• All other questions regarding this training can be directed to Sarah Palubinski, spalubinski@ksde.org.

KCKPS Registration in Frontline:

• KSDE Data Quality Certification Training – Tuesday 02/22/2022

-OR-

• KSDE Data Quality Certification Training – Thursday 02/24/2022

Not sure if you or someone on your team registered…? Check the KCKPS Frontline list – updated Feb 17 at 9:45

• KSDE Data Quality Certification Training – Registered in Frontline

Please share this information with everyone on your team who works with KSDE Data Applications:

• AMOSS – Academic Measures of Student Success

• Annual Statistical Report (18E)

• Auditor File Exchange

• Categorical Aid Personnel System

• Designation of School Attendance Officers

• Direct Certification

• Directory Updates

• Driver Education Reimbursement

• Dropout/Graduation Summary Report

• Early Childhood Foundations For School Success

• EDCS

• FILLER

• Form 16 – Accreditation Licensure Waiver

• Foster Care Application

• IHE Portals

• Interlocal Agreements (D0600’s only)

• Juvenile Detention Center – Final

• K-PAC Report

• Kansas Education Systems Accreditation (KESA)

• Kansas Grants Management System (KGMS)

• Kansas Grants Reporting System (KGRS)

• Kansas Integrated Accountability System (KIAS)

• Kansas Teacher of the Year

• KCC Management System

• KEEP2

• KIDS Assignment System

• KIDS Collection

• KLAS – Use only for Forms 2, 3a, 8, or 20

• KN-CLAIM

• LCP System

• Lea Forms

• License Application – Use for all other license applications

• Mentor Programs

• Migrant Web

• Neglected or Delinquent

• Outcomes Part B

• Outcomes Post School

• Pathways

• Principal’s Building Report (PBR)

• School Safety Hotline

• Special Education MIS Collection System

• SPEDPro

• Star Recognition

• State Forms

• Student Record Exchange

• Superintendent’s Organization Report (SO66)

• Virtual School and Programs

New District Letterhead

from Communications

Please use this letterhead template for district communications.

Extended Learning Summer Program Coming Soon

From Communications

As we get ready to gear up for this year’s summer school program, items to help you spread the word are on their way to your buildings.

You may soon be receiving or already received the postcards with the QR code. Those are for your families. You can hand them out during the upcoming  FA days or pass them out to students you know would benefit from the summer program.

In addition, you will receive posters for your front doors.

For Early Childhood enrollment won’t start right away. When that window opens, items will be headed your way.

High School- same for you.

Lastly, all of you should be receiving postcards like the one attached.

Please only place this item where teachers/staff will see them. Mailboxes, break rooms… they are for internal use only at this time.

As always if you have questions, let Sharita Hutton know. Also, if you need more postcards, we can get more printed.

Greenbush Virtual Academy – Spring Enrollment will close Tuesday, February 22

from Student Services

Please share with your counselors, school administrators, social workers, and coordinators

The spring enrollment window for the Greenbush Virtual Academy, for K-12 students, will close on Tuesday, February 22. Please contact Octavio Estrella, Assistant Director of Student Services, at (913) 627-4370 or by email if you have questions or need to discuss specific extenuating circumstances related to health and safety.

NEA-KCK Professional Development

from NEA-KCK

Due to attendance, we have rescheduled the De-Escalation (Strategies for Dealing with Difficult Behavior). The new date and time will be: March 1, 2022 at 6:00-7:30 p.m. This is will be ZOOM session, the link will be provided after registration is completed. Registration ends: February 24, 2022 at 4 p.m. Door prize will be awarded. Must be present to win.

Register at this link.
Questions can be sent to Dom DeRosa.

Spending Cutoff – April 1st

from Purchasing

Click here to view information via PDF about the April 1 spending cutoff.

Strikeout COVID Vaccine Events Coming Soon

from Communications and Marketing

Administrators, please share this info with staff and students:

Kansas City, Kansas Public Schools is partnering with the Wyandotte County Health Department and the Kansas City Royals to Strikeout Covid for those ages 5 to 11 for upcoming vaccine events.

Disqualifiers for getting the vaccine:

• Sick now with any new fever, cough, chills, body aches, sore throat, fatigue, congestion, headache, shortness of breath, diarrhea, vomiting, loss of taste or smell
• Positive covid-19 test in the past 10 days
• Living with anyone who is positive currently.

GLORIA WILLIS Middle School – WEDNEsday, February 23, 2022

A COVID-19 vaccine event will be held at Gloria Willis Middle School on Wednesday, February 23, 2022. The event runs from 4 p.m. – 6 p.m.

Central Middle School – Thursday, March 3, 2022

A COVID-19 vaccine event will be held at Central Middle School on Thursday, March 3, 2022. The event runs from 4 p.m. – 6 p.m.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

Mental Wellness Opportunity – 6th and 7th Grade

from IARC

Please share with your 6th and 7th grade teachers and with your school counselors.

The Coterie and the UMKC School of Social Work are partnering together with Project Daylight. This FREE presentation is for 6th and 7th grade students to support mental wellness.

Pairing a trained actor/facilitator with graduate student in social work, this session addresses the mental health issues we’re seeing on a fast rise in our schools.

This innovative, interactive theatre work introduces middle school students to mental wellness concepts—with the goals of de-stigmatizing asking for help, opening dialogue and providing resiliency tools.

Dramatic format captures student attention; based on real stories of Kansas City teens dealing with anxiety and depression.
Students will learn self-management skills to regulate emotions and to monitor/achieve behaviors related to school and life success. The hope of Project Daylight is to create early intervention and, as a result, prevent serious mental health crisis in later years.

Audience Limit: Classroom-sized group. Multiple presentations welcome
In-Person Classes: Students must be in-person to participate, allowing access to the school’s counselor
Length: 45-50 minutes
Cost: Free of charge.

Direct any questions to Kaitlin Nelke.
816-994-8833

More information can be found here.

To sign up for a session, use this link.

Action Items

For All Administrators

State Wide Tornado Drill Exercise 10AM Tuesday March 8th.

from KCKPS PD

Severe Weather Preparedness Week is March 7 to 11. The State wide tornado drill will be held at 10 AM on Tuesday March 8. There will not be a backup date or time. This year’s KS SWPW packet can be found here as educational material.

This year’s drill will differ from years past in one critical way. The NWS will NOT be sending out a live tornado warning over NOAA Weather Radio and EAS, rather we will send out a routine weekly test on NOAA Weather Radio containing tornado drill information. This was done because sending out the live warning has been extraordinarily problematic and confusing to the general public for years, and resulted in testing EAS in a manner inconsistent with its design. Wyandotte County will be sounding the normal tornado sirens throughout the County.

We are requesting that all schools and district buildings conduct a tornado drill at 10 AM on March 8, and we encourage you to participate by sounding your sirens or utilizing test verbiage in any other emergency communications protocols you utilize. The NWS will also be sending out graphics for the drill on Facebook and Twitter at 10 AM to encourage the general public to practice sheltering.

For Title IX Building & Department Coordinators

Review Title IX Supportive Measures

from Federal Programs

Please conduct ongoing reviews of the supportive measures put into place by you and your teams for students and/or staff involved in Title IX misconduct incidents. Campus teams should work together to ensure supportive measures continue to be appropriate for both complainants and respondents, that both parties are following their supportive measures as set forth, and documentation exists of your monitoring efforts and findings.

Supportive measures should be provided to ALL parties throughout the process and should adhere to the following guidelines:
· Non-disciplinary, non-punitive;
· Individualized;
· Restore or preserve equal access;
· Without unreasonably burdening other party;
· Protect safety of parties or environment, or deter sexual harassment;
· If supportive measures are not provided, document why not.

District Departments (IIOs, SPED, Student Services, Federal Programs) can provide additional support to building teams by providing input on existing plans and additional adjustments and considerations which may be needed. Please refer to the Title IX Reporting & Investigations page in the HR Admin Guide and KCK Principal Handbook for a list of typical supportive measures.

Informational Items

For Elementary Principals

IARC Calendar Dates

from IARC

Please reserve the following calendar dates. As in the past, we ask that no other events be scheduled on these dates due to the large number of students involved.

May 6th – Are You Faster Than a 5th Grader?
May 10th and May 12th – KS Kids Fitness Day

Strings Festival

from IARC

Due to COVID guidelines with KCKCC, our annual strings festival will take on a new look. Our orchestra teachers will have cluster concerts to give our strings students an orchestral performance experience this spring. Teachers will work with each of their elementary buildings to schedule a concert in conjunction with other schools on their teaching load.

What does this mean for your building? Your strings teacher will handle the details and will communicate with you. We hope you can attend the concert and support the students.

For Middle School Principals

Middle School Band, Orchestra and Choir Festivals

from IARC
Please mark your calendars for our annual KCKPS music festivals.
*February 22nd – band at Washington HS
*March 3rd – orchestra at Washington HS
*March 30th – choir at Rosedale MS

Teachers have all the details for entering for subs and for logistics. Many of them do not have professional leave as an option in AESOP. Please help them get this leave entered. IARC will pay for the subs and for the buses.

Reminders

Family Surveys for KESA, Title I, School Improvement Plans, District Strategic Plan

from Federal Programs

We’re PUSHING OUT our annual family survey between 2/1/22 and 2/28/22 to gather data on YOUR SCHOOL’s culture, climate, equity & inclusion, and instructional programs. Surveys are for ALL SCHOOLS. DATA will be used for KESA, Title I, School Improvement Plans, and the District Strategic Plan. It’s important for all schools to have strong participation rates in order for the responses to be a valid data source.

Surveys will be made available through the following measures:
-Principals should provide structured opportunities/computer stations at Family Advocacy conferences so parents can
complete surveys on site.
-Principals should send out survey links in their School Newsletters, encouraging parents to provide important feedback
about their schools.
-Classroom or department teachers should send out survey links in their weekly/daily posts for parents.
-Survey links will be posted on the district website.
-The Communications Department will send out the survey link to all families through Flyer Connect and Bright Arrow
messages.

Please note there is ONE link for 8 languages and a SEPARATE LINK for the Karen translation.

A PDF that includes a short message (9 different translations) inviting families to complete the survey, followed by the survey link, is located in the Federal Programs shared drive. A copy of the Survey is also in the folder.

New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages

from Communications

Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use.  The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.

Before we launch this temporary intranet, however, we need a lot of old data updated or even removed.  To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.

KSDE Data Quality Certification Training (Required)

from DERA

Trainers from KSDE KIDS are excited to join you all in a day full of learning, discussion and resources that will help our district achieve data success! This training is required for KESA. Please share this information with everyone on your team who works with KSDE Data Applications. (See list below.)

• Tuesday, February 22, 2022, from 9am-4pm at Central Office (Rm 131-133)

-OR-

• Thursday, February 24, 2022, from 9am-4pm at Central Office (Rm 131-133).

This training is designed to help our school and district staff develop a better understanding of how KIDS (and other data systems/applications work together), and how it impacts our school and/or district.

DQC District Certification Training Topics:

• Why Data Quality is important to YOU

• Policy Discussions

• Data Privacy and Ethics

• Whose Role is it Anyway

• Communicating Effectively

• Data Teams for Accreditation

• Reports for Success

• Resources

This training is intended to help our district effectively communicate, ensure deadlines are being met, and spark crucial conversations about district and building policy, processes, and procedures. This time will allow everyone who has a hand in our data collection and reporting to come together to ensure our district is solid in our data reporting.

All administrators and staff attending the training MUST register in TWO locations; register once with the state and once with the district in Frontline.

KSDE Registration Steps:

1. Log In to the KSDE Training Portal: https://learning.ksde.org/ (If you do not already have an account, you will need to make one to enroll on the course.)

2. Once you get logged in, you will click on “Site Home” along the left-hand side of the screen. This will take you to the list of courses available; Select “Data Quality Certification Program”

3. Next, you will click on the “DQC District Accreditation Sessions Sign-Up” and choose the date in which you will be attending. (Either Tuesday, Feb 22 or Thursday, Feb 24)

4. If time allows, there are a few short videos you are welcome to watch on the “Getting Started” tab.

   1. There is a great video by KSDE Commissioner Watson, one that speaks on FERPA (which we cover in our class)

   2. Also a great tutorial about Data Central

   3. Please also feel free to complete the “pre-training questionnaire” if you would like.

• If you encounter any issues when attempting to register for the course or with your training portal account in general, please reach out to Melanie Scott at mscott@ksde.org.

• All other questions regarding this training can be directed to Sarah Palubinski, spalubinski@ksde.org.

KCKPS Registration in Frontline:

• KSDE Data Quality Certification Training – Tuesday 02/22/2022

-OR-

• KSDE Data Quality Certification Training – Thursday 02/24/2022

Not sure if you or someone on your team registered…? Check the KCKPS Frontline list – updated Feb 17 at 9:45

• KSDE Data Quality Certification Training – Registered in Frontline

Please share this information with everyone on your team who works with KSDE Data Applications:

• AMOSS – Academic Measures of Student Success

• Annual Statistical Report (18E)

• Auditor File Exchange

• Categorical Aid Personnel System

• Designation of School Attendance Officers

• Direct Certification

• Directory Updates

• Driver Education Reimbursement

• Dropout/Graduation Summary Report

• Early Childhood Foundations For School Success

• EDCS

• FILLER

• Form 16 – Accreditation Licensure Waiver

• Foster Care Application

• IHE Portals

• Interlocal Agreements (D0600’s only)

• Juvenile Detention Center – Final

• K-PAC Report

• Kansas Education Systems Accreditation (KESA)

• Kansas Grants Management System (KGMS)

• Kansas Grants Reporting System (KGRS)

• Kansas Integrated Accountability System (KIAS)

• Kansas Teacher of the Year

• KCC Management System

• KEEP2

• KIDS Assignment System

• KIDS Collection

• KLAS – Use only for Forms 2, 3a, 8, or 20

• KN-CLAIM

• LCP System

• Lea Forms

• License Application – Use for all other license applications

• Mentor Programs

• Migrant Web

• Neglected or Delinquent

• Outcomes Part B

• Outcomes Post School

• Pathways

• Principal’s Building Report (PBR)

• School Safety Hotline

• Special Education MIS Collection System

• SPEDPro

• Star Recognition

• State Forms

• Student Record Exchange

• Superintendent’s Organization Report (SO66)

• Virtual School and Programs

New District Letterhead

from Communications

Please use this letterhead template for district communications.

IMPORTANT REMINDERS FOR Title IX Reporting Procedures

from Federal Programs

Important questions and reminders for Title IX Building/Department Coordinators!

What did you know?
When did you know?
What did you do?

#1 -As soon as you are notified and can confirm basic information around ANY KIND of sexual misconduct incident, send the ‘Please Call’ email to titleix@kckps.org and CC your principal and IIO.

#2 – No investigation or discipline can occur with students or staff until AFTER you’ve sent the ‘Please Call’ email AND the District Title IX Coordinator’s office has talked with you. A pause must occur per regulations to make a determination on whether or not you will proceed via a Title IX investigation or via a student/employee code of conduct or investigation.

This process must be followed each time, regardless of the level of seriousness of the misconduct and regardless of whether or not the misconduct is tracked on the Title IX spreadsheet or through a Title Incident Report and Title IX Complaint Form.

Detailed Title IX information can be found on the Title IX Reporting and Investigations pages in the HR Admin Guide and the KCK Principal Handbook. Please contact Lisa Walker, District Title IX Coordinator, with any questions.

Extended Learning Summer Program Coming Soon

From Communications

As we get ready to gear up for this year’s summer school program, items to help you spread the word are on their way to your buildings.

You may soon be receiving or already received the postcards with the QR code. Those are for your families. You can hand them out during the upcoming  FA days or pass them out to students you know would benefit from the summer program.

In addition, you will receive posters for your front doors.

For Early Childhood enrollment won’t start right away. When that window opens, items will be headed your way.

High School- same for you.

Lastly, all of you should be receiving postcards like the one attached.

Please only place this item where teachers/staff will see them. Mailboxes, break rooms… they are for internal use only at this time.

As always if you have questions, let Sharita Hutton know. Also, if you need more postcards, we can get more printed.

Greenbush Virtual Academy – Spring Enrollment will close Tuesday, February 22

from Student Services

Please share with your counselors, school administrators, social workers, and coordinators

The spring enrollment window for the Greenbush Virtual Academy, for K-12 students, will close on Tuesday, February 22. Please contact Octavio Estrella, Assistant Director of Student Services, at (913) 627-4370 or by email if you have questions or need to discuss specific extenuating circumstances related to health and safety.

NEA-KCK Professional Development

from NEA-KCK

Due to attendance, we have rescheduled the De-Escalation (Strategies for Dealing with Difficult Behavior). The new date and time will be: March 1, 2022 at 6:00-7:30 p.m. This is will be ZOOM session, the link will be provided after registration is completed. Registration ends: February 24, 2022 at 4 p.m. Door prize will be awarded. Must be present to win.

Register at this link.
Questions can be sent to Dom DeRosa.

Spending Cutoff – April 1st

from Purchasing

Click here to view information via PDF about the April 1 spending cutoff.

Strikeout COVID Vaccine Events Coming Soon

from Communications and Marketing

Administrators, please share this info with staff and students:

Kansas City, Kansas Public Schools is partnering with the Wyandotte County Health Department and the Kansas City Royals to Strikeout Covid for those ages 5 to 11 for upcoming vaccine events.

Disqualifiers for getting the vaccine:

• Sick now with any new fever, cough, chills, body aches, sore throat, fatigue, congestion, headache, shortness of breath, diarrhea, vomiting, loss of taste or smell
• Positive covid-19 test in the past 10 days
• Living with anyone who is positive currently.

GLORIA WILLIS Middle School – WEDNEsday, February 23, 2022

A COVID-19 vaccine event will be held at Gloria Willis Middle School on Thursday, February 10, 2022. The event runs from 4 p.m. – 6 p.m.

Central Middle School – Thursday, March 3, 2022

A COVID-19 vaccine event will be held at Central Middle School on Thursday, March 3, 2022. The event runs from 4 p.m. – 6 p.m.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

Parent Canvas Sign Up

from Curriculum & Instruction

This two page document will help parents sign up to be observers of their students in Canvas. If you have any questions regarding the document, please reach out to Wendy Elkins or Julie Leach.

Mental Wellness Opportunity – 6th and 7th Grade

from IARC

Please share with your 6th and 7th grade teachers and with your school counselors.

The Coterie and the UMKC School of Social Work are partnering together with Project Daylight. This FREE presentation is for 6th and 7th grade students to support mental wellness.

Pairing a trained actor/facilitator with graduate student in social work, this session addresses the mental health issues we’re seeing on a fast rise in our schools.

This innovative, interactive theatre work introduces middle school students to mental wellness concepts—with the goals of de-stigmatizing asking for help, opening dialogue and providing resiliency tools.

Dramatic format captures student attention; based on real stories of Kansas City teens dealing with anxiety and depression.
Students will learn self-management skills to regulate emotions and to monitor/achieve behaviors related to school and life success. The hope of Project Daylight is to create early intervention and, as a result, prevent serious mental health crisis in later years.

Audience Limit: Classroom-sized group. Multiple presentations welcome
In-Person Classes: Students must be in-person to participate, allowing access to the school’s counselor
Length: 45-50 minutes
Cost: Free of charge.

Direct any questions to Kaitlin Nelke.
816-994-8833

More information can be found here.

To sign up for a session, use this link.

Action Items

For All Administrators (Action)

KELPA Testing Security Training

from DERA
If you have already completed the KELPA Testing Security & Ethics training for your campus, please ensure that you have documented the training of all staff involved in administering or scoring KELPA into a location that is safe and allows for easy retrieval in case this is information is requested. If you have not conducted this training for your campus, please view this link to resources that will assist you with this task. Be certain that you train and document all participants in KELPA testing on your campus. Please contact the DERA Team with any questions specific to this action item.

Family Surveys for KESA, Title I, School Improvement Plans, District Strategic Plan

from Federal Programs

We’re PUSHING OUT our annual family survey between 2/1/22 and 2/28/22 to gather data on YOUR SCHOOL’s culture, climate, equity & inclusion, and instructional programs. Surveys are for ALL SCHOOLS. DATA will be used for KESA, Title I, School Improvement Plans, and the District Strategic Plan. It’s important for all schools to have strong participation rates in order for the responses to be a valid data source.

Surveys will be made available through the following measures:
-Principals should provide structured opportunities/computer stations at Family Advocacy conferences so parents can
complete surveys on site.
-Principals should send out survey links in their School Newsletters, encouraging parents to provide important feedback
about their schools.
-Classroom or department teachers should send out survey links in their weekly/daily posts for parents.
-Survey links will be posted on the district website.
-The Communications Department will send out the survey link to all families through Flyer Connect and Bright Arrow
messages.

Please note there is ONE link for 8 languages and a SEPARATE LINK for the Karen translation.

A PDF that includes a short message (9 different translations) inviting families to complete the survey, followed by the survey link, is located in the Federal Programs shared drive. A copy of the Survey is also in the folder.

New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages

from Communications

Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use.  The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.

Before we launch this temporary intranet, however, we need a lot of old data updated or even removed.  To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.

KSDE Data Quality Certification Training (Required)

from DERA

Administrators: Please use the following links to sign up for KSDE’s KESA-required DQC training.

KSDE is hosting a KESA-required DQC training for department/building teams who upload, enter, coordinate, or validate student data coordinate. Participants consist of principals, superintendent, counselors, registrars, SPED staff, TIS staff, Free and Reduced Lunch staff, Migrant staff, and other district staff who contribute to state reports such as those submitted via KSDE web applications (see list below). Attendees learn how data submitted to KSDE is used by the State and Federal governments, and how it impacts our school and district funding. The training offers insights on creating a culture of quality data through accurate data entry and submission, auditing, and data handling practices.

This all-day training is KESA required and offered Tuesday 02/22/2022 and again on Thursday 02/24/2022 from 9am-4pm at Central Office (Rm 131-133). Please attend one of these trainings by signing up via Frontline using the links below and share this sign-up with your data team.

Tuesday (02/22) Link
Thursday (02/24) Link

KSDE Applications:
AMOSS – Academic Measures of Student Success
Annual Statistical Report(18E)
Auditor File Exchange
Categorical Aid Personnel System
Designation of School Attendance Officers
Direct Certification
Directory Updates
Driver Education Reimbursement
Dropout/Graduation Summary Report
Early Childhood Foundations For School Success
EDCS
FILLER
Form 16 – Accreditation Licensure Waiver
Foster Care Application
IHE Portals
Interlocal Agreements (D0600’s only)
Juvenile Detention Center – Final
K-PAC Report
Kansas Education Systems Accreditation (KESA)
Kansas Grants Management System (KGMS)
Kansas Grants Reporting System (KGRS)
Kansas Integrated Accountability System (KIAS)
Kansas Teacher of the Year
KCC Management System
KEEP2
KIDS Assignment System
KIDS Collection
KLAS – Use only for Forms 2, 3a, 8, or 20
KN-CLAIM
LCP System
Lea Forms
License Application – Use for all other license applications
Mentor Programs
Migrant Web
Neglected or Delinquent
Outcomes Part B
Outcomes Post School
Pathways
Principal’s Building Report (PBR)
School Safety Hotline
Special Education MIS Collection System
SPEDPro
Star Recognition
State Forms
Student Record Exchange
Superintendent’s Organization Report (SO66)
Virtual School and Programs

New District Letterhead

from Communications

Please use this letterhead template for district communications.

For Title IX Building & Department Coordinators

IMPORTANT REMINDERS FOR Title IX Reporting Procedures

from Federal Programs

Important questions and reminders for Title IX Building/Department Coordinators!

What did you know?
When did you know?
What did you do?

#1 -As soon as you are notified and can confirm basic information around ANY KIND of sexual misconduct incident, send the ‘Please Call’ email to titleix@kckps.org and CC your principal and IIO.

#2 – No investigation or discipline can occur with students or staff until AFTER you’ve sent the ‘Please Call’ email AND the District Title IX Coordinator’s office has talked with you. A pause must occur per regulations to make a determination on whether or not you will proceed via a Title IX investigation or via a student/employee code of conduct or investigation.

This process must be followed each time, regardless of the level of seriousness of the misconduct and regardless of whether or not the misconduct is tracked on the Title IX spreadsheet or through a Title Incident Report and Title IX Complaint Form.

Detailed Title IX information can be found on the Title IX Reporting and Investigations pages in the HR Admin Guide and the KCK Principal Handbook. Please contact Lisa Walker, District Title IX Coordinator, with any questions.

Informational Items

For All Administrators (Informational Item)

Extended Learning Summer Program Coming Soon

From Communications

As we get ready to gear up for this year’s summer school program, items to help you spread the word are on their way to your buildings.

You may soon be receiving or already received the postcards with the QR code. Those are for your families. You can hand them out during the upcoming  FA days or pass them out to students you know would benefit from the summer program.

In addition, you will receive posters for your front doors.

For Early Childhood enrollment won’t start right away. When that window opens, items will be headed your way.

High School- same for you.

Lastly, all of you should be receiving postcards like the one attached.

Please only place this item where teachers/staff will see them. Mailboxes, break rooms… they are for internal use only at this time.

As always if you have questions, let Sharita Hutton know. Also, if you need more postcards, we can get more printed.

National No One Eats Alone Day

From Communications and Marketing

Friday February 18th is National No One Eats Alone Day. As a day that is focused on the inclusion of others, this is a great opportunity to get our Middle and High Schools students involved. As we move forward with the Enough is Enough movement, this seems like a great way to spread awareness about bullying and inclusion for our secondary students.

Many students may need that extra reminder or push as this might feel weird or awkward to them. This day is designed to create a bully-free and inclusive space by having students invite other students to their lunch table.

The campaign the Communication and Marketing Department would like to launch focuses around social media. In hopes of getting students to invite new individuals to their lunch table, we have created the hashtag #RoomForMore. We ask students use this hashtag to snap a selfie of their lunch table and use this hashtag as we stand up against bullying and for inclusion. We look forward to seeing your school join in!

Welcome Department Secretary

from ESOL

The Department of ESOL & Migrant Programs is welcoming Skyler Kwiatkowski to the role of department secretary. Mrs. Kwiatkowsi is coming to the department with a wealth of experience and is excited to learn more about the department and support our students and families. Contact information for Skyler is below:
Skyler Kwiatkowski
913-627-5626

Additional staff information can found on the ESOL Website.

Cell Phone Upgrade

from TIS

T-Mobile will be in the East Wing Conservatory of Central Office on Thursday, February 17^th from 8:30 am to 4:30 pm to upgrade district issued cell phones. This will be the last day they will be here for upgrades. To make the upgrade process smooth please follow the directions on the two attached documents provided by T-Mobile. Thank you.

Deployment Preparation (Word Document)

Porting Day (Word Document)

Mindfulness Training Opportunity for All Staff

from Wellness

The district’s employee wellness program has partnered with Mindful Momentum to offer all KCKPS staff access to online Mindfulness Training.
This training will help employees build resilience, and manage stress, anxiety and burn out through understanding how the brain works and 9 mindful practices.
It is a self-paced, training made up of 9 videos that employees can watch at their convenience. The training is in canvas and can be accessed using this link.

Please contact Stephanie Faris, Employee Wellness Coordinator, with any questions.

Greenbush Virtual Academy – Spring Enrollment will close Tuesday, February 22

from Student Services

Please share with your counselors, school administrators, social workers, and coordinators

The spring enrollment window for the Greenbush Virtual Academy, for K-12 students, will close on Tuesday, February 22. Please contact Octavio Estrella, Assistant Director of Student Services, at (913) 627-4370 or by email if you have questions or need to discuss specific extenuating circumstances related to health and safety.

NEA-KCK Professional Development

from NEA-KCK

Due to attendance, we have rescheduled the De-Escalation (Strategies for Dealing with Difficult Behavior). The new date and time will be: March 1, 2022 at 6:00-7:30 p.m. This is will be ZOOM session, the link will be provided after registration is completed. Registration ends: February 24, 2022 at 4 p.m. Door prize will be awarded. Must be present to win.

Register at this link.
Questions can be sent to Dom DeRosa.

Refusal or Failure to Test Weekly for COVID

from Human Resources

In the Admin Guide you will find information in regard to employees who are expected to test and either refuse or miss their testing date. What to keep in mind:

If an employee misses their scheduled test, they are not to receive progressive coaching, rather they can still make arrangements to get tested through the district or through the health department within the week window they are to be tested.

If a positive COVID test was administered within the last 90 days, testing is not required until after the 90-day period.

Those who refuse to test, please make sure to fill out the reason for refusal.

Please send a copy of the progressive coaching and confirmation to the below HR Team
Classified Employee: DeAndre Tuggle, Otherine Bembry and Ronald Knight-Beck
Certified Employee: Ana Perez-Matthews, Shaunteh Jones and Ronald Knight-Beck

KAP HGSS: Teacher instructions for entering Rubric scores

from DERA
Building principals, please share the following instructions with your staff regarding entering KAP HGSS rubric scores into Infinite Campus. Please direct teachers to complete score entries for Elementary & Middle schools by April 1 while High Schools complete score entries by May 20. We are working with Greenbush to secure the scores for virtual learning students. This information has been shared with KAP coordinators as well. Please reach out to DERA if you have questions.
HGSS Teacher Score Entry Directions

MTSS Day – Wednesday, March 23, 2022

from Professional Workforce Development

As you know, Wednesday, March 23 is scheduled to be an MTSS day. All EC, MS, and HS teams will still focus on MTSS data. Specifically, MS and HS will focus on course grade data and ensure plans are in place for students who may be failing. At the elementary level, LETRS is a major component of the overall MTSS work, therefore, we have decided to reschedule the LETRS training for March 23.

Updated PD Schedule for Wednesday, March 23, 2022:
Early Childhood – MTSS
8:30 Elementary Schools – Unit 2 LETRS Asynchronous Study and Learning
9:00 Elementary Schools – Unit 1 LETRS Synchronous (Zoom) Training – Unit 1, Part 3
Middle Schools – MTSS
High Schools – MTSS

The district PD Calendar has been updated to reflect these changes.

Interpreters for FA

from Student Services

Please share information with all staff!

Family Advocacy is rapidly approaching, and we want to make sure you all have the information on how to access interpreters. We know language support is important to assure all our families feel supported, so please help me share!

We have unlimited live video interpreter services available; this means that teachers can access interpreters on the spot using the link/app attached (called Propio ONE). We know this is a little different from what we used to, but Propio ONE is a GREAT resource to allow us access to interpreters without the need of scheduling them. We understand in-person interpreters are preferred for many, but due to COVID, we are experiencing a shortage of interpreters and we are not allowed to have students do that yet. We ask to please encourage teachers to use the live video interpreter.

If you have a teacher that needs to schedule an in-person interpreter for FA days, we do have a limited number of interpreters available. Please have those teachers schedule meetings that needs an in-person interpreter and fill out the FA interpreter request form (below) for the time needed. We will do our best to support them. We will accept requests until Friday, February 11 at 4 pm.

Below are the links, including a video tutorial on how to access Propio One, and how to add a third person to the call. If you or anyone in your team has questions or needs additional information, please email Language.Support@kckps.org, contact Naomi Tolentino (913-279-2247).

FA Interpreter Request

Live Video Interpreting (Propio One)

FA Week OPI Instruction Card PDF

Updated Remote Learning Plan

from Curriculum & Instruction

As mentioned in our Leadership and Learning Team, District Leadership Team, and Principal meetings, the Remote Learning Plan has been updated in the event a building or the district needs to go into remote learning. Feel free to share the link below or the attached PDF of the plan with your staff.

Updated Remote Learning Plan 2021-2020 Link

Spending Cutoff – April 1st

from Purchasing

Click here to view information via PDF about the April 1 spending cutoff.

Strikeout COVID Vaccine Events Coming Soon

from Communications and Marketing

Administrators, please share this info with staff and students:

Kansas City, Kansas Public Schools is partnering with the Wyandotte County Health Department and the Kansas City Royals to Strikeout Covid for those ages 5 to 11 for upcoming vaccine events.

Disqualifiers for getting the vaccine:

• Sick now with any new fever, cough, chills, body aches, sore throat, fatigue, congestion, headache, shortness of breath, diarrhea, vomiting, loss of taste or smell
• Positive covid-19 test in the past 10 days
• Living with anyone who is positive currently.

GLORIA WILLIS Middle School – WEDNEsday, February 23, 2022

A COVID-19 vaccine event will be held at Gloria Willis Middle School on Thursday, February 10, 2022. The event runs from 4 p.m. – 6 p.m.

Central Middle School – Thursday, March 3, 2022

A COVID-19 vaccine event will be held at Central Middle School on Thursday, March 3, 2022. The event runs from 4 p.m. – 6 p.m.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Building Principals

Parent Canvas Sign Up

from Curriculum & Instruction

This two page document will help parents sign up to be observers of their students in Canvas. If you have any questions regarding the document, please reach out to Wendy Elkins or Julie Leach.

FREE – Responsive Classroom Webinar

from Student Services
Responsive Classroom is offering a FREE Webinar on February 17 at 6pm CST.

Target audience: K–8 Educators

Description:

How can we create a community that welcomes all? How can we be culturally responsive in our classrooms throughout the year? In this webinar, Responsive Classroom consulting teachers will discuss the importance of recognizing and acknowledging the cultural differences that may exist in our classrooms today. They will share simple strategies for incorporating varying student backgrounds into the daily learning environment.

Participants will . . .

• Gain ideas and advice for supporting cultural diversity
• Hear how educators bring the voices of students’ varying backgrounds into the learning and classroom community
• Consider the benefits of valuing diversity in the classroom and school community

For Elementary and Middle School Principals

AileyCamp – Summer 2022 – Information Flyer

from IARC

KC Friends of Alvin Ailey will have summer camp registration information ready to share with our families on Family Advocacy Day. In addition to distributing information through our PE teachers, we ask each school to make the flyers and QR code available at your check-in table and/or at each teacher’s station. KCFAA will send the material, and IARC will distribute to your buildings in the next few days. AileyCamp is for students grades 5-8.

See this link for more information about AileyCamp.

For Middle School Principals

Mental Wellness Opportunity – 6th and 7th Grade

from IARC

Please share with your 6th and 7th grade teachers and with your school counselors.

The Coterie and the UMKC School of Social Work are partnering together with Project Daylight. This FREE presentation is for 6th and 7th grade students to support mental wellness.

Pairing a trained actor/facilitator with graduate student in social work, this session addresses the mental health issues we’re seeing on a fast rise in our schools.

This innovative, interactive theatre work introduces middle school students to mental wellness concepts—with the goals of de-stigmatizing asking for help, opening dialogue and providing resiliency tools.

Dramatic format captures student attention; based on real stories of Kansas City teens dealing with anxiety and depression.
Students will learn self-management skills to regulate emotions and to monitor/achieve behaviors related to school and life success. The hope of Project Daylight is to create early intervention and, as a result, prevent serious mental health crisis in later years.

Audience Limit: Classroom-sized group. Multiple presentations welcome
In-Person Classes: Students must be in-person to participate, allowing access to the school’s counselor
Length: 45-50 minutes
Cost: Free of charge.

Direct any questions to Kaitlin Nelke.
816-994-8833

More information can be found here.

To sign up for a session, use this link.

Action Items

For All Administrators (Action)

Using College Credit and PD Points to apply for Salary Adjustment

from Professional Workforce Development

Background: PWD, HR, and District Leaders have worked together to provide a presentation for certified staff, explaining the process for how to move on the salary scale using College Credit and PD Points approved for Salary Adjustment. The presentation will be shared with building and department IDP reps over Zoom on Tuesday, Feb 15 at 3:30 and 4:30.

Principal / Department Leader ASK: After the training on Feb 15, please work with your IDP rep to determine a time that they will be able to present the information to your certified staff before the end of April. The presentation will take about 15 minutes.

Why this is Important: KCKPS Strategic Plan – Strategic Theme #4: Attract, develop and retain KCKPS employees – Increase opportunities and create pathways for learning, growth and development of all KCKPS employees.

Link to Presentation: Using College Credit and PD Points to apply for Salary Adjustment (Handouts are linked within Slide Two.)

Family Surveys for KESA, Title I, School Improvement Plans, District Strategic Plan

from Federal Programs

We’re PUSHING OUT our annual family survey between 2/1/22 and 2/28/22 to gather data on YOUR SCHOOL’s culture, climate, equity & inclusion, and instructional programs. Surveys are for ALL SCHOOLS. DATA will be used for KESA, Title I, School Improvement Plans, and the District Strategic Plan. It’s important for all schools to have strong participation rates in order for the responses to be a valid data source.

Surveys will be made available through the following measures:
-Principals should provide structured opportunities/computer stations at Family Advocacy conferences so parents can
complete surveys on site.
-Principals should send out survey links in their School Newsletters, encouraging parents to provide important feedback
about their schools.
-Classroom or department teachers should send out survey links in their weekly/daily posts for parents.
-Survey links will be posted on the district website.
-The Communications Department will send out the survey link to all families through Flyer Connect and Bright Arrow
messages.

Please note there is ONE link for 8 languages and a SEPARATE LINK for the Karen translation.

A PDF that includes a short message (9 different translations) inviting families to complete the survey, followed by the survey link, is located in the Federal Programs shared drive. A copy of the Survey is also in the folder.

New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages

from Communications

Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use.  The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.

Before we launch this temporary intranet, however, we need a lot of old data updated or even removed.  To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.

KSDE Data Quality Certification Training (Required)

from DERA

Administrators: Please use the following links to sign up for KSDE’s KESA-required DQC training.

KSDE is hosting a KESA-required DQC training for department/building teams who upload, enter, coordinate, or validate student data coordinate. Participants consist of principals, superintendent, counselors, registrars, SPED staff, TIS staff, Free and Reduced Lunch staff, Migrant staff, and other district staff who contribute to state reports such as those submitted via KSDE web applications (see list below). Attendees learn how data submitted to KSDE is used by the State and Federal governments, and how it impacts our school and district funding. The training offers insights on creating a culture of quality data through accurate data entry and submission, auditing, and data handling practices.

This all-day training is KESA required and offered Tuesday 02/22/2022 and again on Thursday 02/24/2022 from 9am-4pm at Central Office (Rm 131-133). Please attend one of these trainings by signing up via Frontline using the links below and share this sign-up with your data team.

Tuesday (02/22) Link
Thursday (02/24) Link

KSDE Applications:
AMOSS – Academic Measures of Student Success
Annual Statistical Report(18E)
Auditor File Exchange
Categorical Aid Personnel System
Designation of School Attendance Officers
Direct Certification
Directory Updates
Driver Education Reimbursement
Dropout/Graduation Summary Report
Early Childhood Foundations For School Success
EDCS
FILLER
Form 16 – Accreditation Licensure Waiver
Foster Care Application
IHE Portals
Interlocal Agreements (D0600’s only)
Juvenile Detention Center – Final
K-PAC Report
Kansas Education Systems Accreditation (KESA)
Kansas Grants Management System (KGMS)
Kansas Grants Reporting System (KGRS)
Kansas Integrated Accountability System (KIAS)
Kansas Teacher of the Year
KCC Management System
KEEP2
KIDS Assignment System
KIDS Collection
KLAS – Use only for Forms 2, 3a, 8, or 20
KN-CLAIM
LCP System
Lea Forms
License Application – Use for all other license applications
Mentor Programs
Migrant Web
Neglected or Delinquent
Outcomes Part B
Outcomes Post School
Pathways
Principal’s Building Report (PBR)
School Safety Hotline
Special Education MIS Collection System
SPEDPro
Star Recognition
State Forms
Student Record Exchange
Superintendent’s Organization Report (SO66)
Virtual School and Programs

New District Letterhead

from Communications

Please use this letterhead template for district communications.

For Elementary Administrators (Action)

SS/Science Implementation Wakelets

from Curriculum & InstructionIn order to share ideas and resources for SS and science instruction in the district, Wakelet’s have been created to share with teachers. These collections include pictures and videos of SS/Science instruction throughout the district, as well as PD resources for teachers. Please share these links with teachers to support them in SS/Science resource implementation. Feel free to share pictures or videos to add to the Wakelets by emailing them to cheryl.beyer@kckps.org
SS Wakelet
Science Wakelet

Informational Items

For All Administrators (Informational Item)

MTSS Day – Wednesday, March 23, 2022

from Professional Workforce Development

As you know, Wednesday, March 23 is scheduled to be an MTSS day. All EC, MS, and HS teams will still focus on MTSS data. Specifically, MS and HS will focus on course grade data and ensure plans are in place for students who may be failing. At the elementary level, LETRS is a major component of the overall MTSS work, therefore, we have decided to reschedule the LETRS training for March 23.

Updated PD Schedule for Wednesday, March 23, 2022:
Early Childhood – MTSS
8:30 Elementary Schools – Unit 2 LETRS Asynchronous Study and Learning
9:00 Elementary Schools – Unit 1 LETRS Synchronous (Zoom) Training – Unit 1, Part 3
Middle Schools – MTSS
High Schools – MTSS

The district PD Calendar has been updated to reflect these changes.

Interpreters for FA

from Student Services

Please share information with all staff!

Family Advocacy is rapidly approaching, and we want to make sure you all have the information on how to access interpreters. We know language support is important to assure all our families feel supported, so please help me share!

We have unlimited live video interpreter services available; this means that teachers can access interpreters on the spot using the link/app attached (called Propio ONE). We know this is a little different from what we used to, but Propio ONE is a GREAT resource to allow us access to interpreters without the need of scheduling them. We understand in-person interpreters are preferred for many, but due to COVID, we are experiencing a shortage of interpreters and we are not allowed to have students do that yet. We ask to please encourage teachers to use the live video interpreter.

If you have a teacher that needs to schedule an in-person interpreter for FA days, we do have a limited number of interpreters available. Please have those teachers schedule meetings that needs an in-person interpreter and fill out the FA interpreter request form (below) for the time needed. We will do our best to support them. We will accept requests until Friday, February 11 at 4 pm.

Below are the links, including a video tutorial on how to access Propio One, and how to add a third person to the call. If you or anyone in your team has questions or needs additional information, please email Language.Support@kckps.org, contact Naomi Tolentino (913-279-2247).

FA Interpreter Request

Live Video Interpreting (Propio One)

FA Week OPI Instruction Card PDF

Updated Remote Learning Plan

from Curriculum & Instruction

As mentioned in our Leadership and Learning Team, District Leadership Team, and Principal meetings, the Remote Learning Plan has been updated in the event a building or the district needs to go into remote learning. Feel free to share the link below or the attached PDF of the plan with your staff.

Updated Remote Learning Plan 2021-2020 Link

Incident Reports Note

from Communications

When filling out incident reports please double check you are logging your correct building and include the name of your IIO. Thank you.

HR Power Hour

from Human Resources

Hello Everyone,

I hope that 2022 has gotten off to a great start for each of you. The HR Department would like to invite you to our HR Power Hour. Please share this with your colleagues!!! This is a great opportunity to hear about any updates & to engage with the HR Team with any questions you may have. This is open to Building Administrators as well as Supervisors. We look forward to seeing you on February 10, 2022 @ 9am.

Some of the topics that will be discussed are the following:

Reminder about new hire orientation dates
Evaluation due dates for the month of February(Admin Evaluation Year, Teacher Evaluation Year & Teacher Year 3 Evaluations are due February 15th)
Discuss upcoming recruiting events
Discuss the absence window modifications in Frontline for staff. Demo how to enter an absence from a staff members perspective. Demo how to run an absence report from a supervisors perspective.
Discuss changes on how to upload absence documents in TalentEd (Bereavement, Jury Duty, Medical Documents)
Discuss how to request FMLA through TalentEd
Supervisors now have the ability to put in Quarantine Leave for their staff when it is applicable.

HR Power Hour

*February 10, 2022

*Time- 9:00am-10:00am

Join Zoom Meeting
https://us02web.zoom.us/j/84872968371?pwd=TnVjamU2MkZiTHl6dmpGQXdxc1pJQT09

Meeting ID: 848 7296 8371
Passcode: VwdQ30

Spending Cutoff – April 1st

from Purchasing

Click here to view information via PDF about the April 1 spending cutoff.

Canvas and Instructional Technology Support

from Curriculum & Instruction
In an effort to be available to support staff on the use of the Canvas, Wendy Elkins is hosting open, drop-in office hours (via zoom) in Jan. and February. These times occur on most Tuesdays and Thursdays. You can find the exact times and the zoom links on the mobile minutes. If you or your staff needs more personal assistance, you can schedule a time with Wendy Elkins using this Calendly Link.

Strikeout COVID Vaccine Events Coming Soon

from Communications and Marketing

Administrators, please share this info with staff and students:

Kansas City, Kansas Public Schools is partnering with the Wyandotte County Health Department and the Kansas City Royals to Strikeout Covid for those ages 5 to 11 for upcoming vaccine events.

Disqualifiers for getting the vaccine:

• Sick now with any new fever, cough, chills, body aches, sore throat, fatigue, congestion, headache, shortness of breath, diarrhea, vomiting, loss of taste or smell
• Positive covid-19 test in the past 10 days
• Living with anyone who is positive currently.

GLORIA WILLIS Middle School – WEDNEsday, February 23, 2022

A COVID-19 vaccine event will be held at Gloria Willis Middle School on Thursday, February 10, 2022. The event runs from 4 p.m. – 6 p.m.

Central Middle School – Thursday, March 3, 2022

A COVID-19 vaccine event will be held at Central Middle School on Thursday, March 3, 2022. The event runs from 4 p.m. – 6 p.m.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Building Principals

Random Acts of Kindness (RAK) Week

from Student Services

Random Acts of Kindness Week kicks off on February 14th! If your school community has anything planned, please email an invite to the event or videos or photos to Tracie Chauvin.

For Elementary and Middle School Principals

AileyCamp – Summer 2022 – Information Flyer

from IARC

KC Friends of Alvin Ailey will have summer camp registration information ready to share with our families on Family Advocacy Day. In addition to distributing information through our PE teachers, we ask each school to make the flyers and QR code available at your check-in table and/or at each teacher’s station. KCFAA will send the material, and IARC will distribute to your buildings in the next few days. AileyCamp is for students grades 5-8.

See this link for more information about AileyCamp.

For Middle School Principals

Mental Wellness Opportunity – 6th and 7th Grade

from IARC

Please share with your 6th and 7th grade teachers and with your school counselors.

The Coterie and the UMKC School of Social Work are partnering together with Project Daylight. This FREE presentation is for 6th and 7th grade students to support mental wellness.

Pairing a trained actor/facilitator with graduate student in social work, this session addresses the mental health issues we’re seeing on a fast rise in our schools.

This innovative, interactive theatre work introduces middle school students to mental wellness concepts—with the goals of de-stigmatizing asking for help, opening dialogue and providing resiliency tools.

Dramatic format captures student attention; based on real stories of Kansas City teens dealing with anxiety and depression.
Students will learn self-management skills to regulate emotions and to monitor/achieve behaviors related to school and life success. The hope of Project Daylight is to create early intervention and, as a result, prevent serious mental health crisis in later years.

Audience Limit: Classroom-sized group. Multiple presentations welcome
In-Person Classes: Students must be in-person to participate, allowing access to the school’s counselor
Length: 45-50 minutes
Cost: Free of charge.

Direct any questions to Kaitlin Nelke.
816-994-8833

More information can be found here.

To sign up for a session, use this link.