Action Items
For All Administrators (Action)
Using College Credit and PD Points to apply for Salary Adjustment
from Professional Workforce Development
Background: PWD, HR, and District Leaders have worked together to provide a presentation for certified staff, explaining the process for how to move on the salary scale using College Credit and PD Points approved for Salary Adjustment. The presentation will be shared with building and department IDP reps over Zoom on Tuesday, Feb 15 at 3:30 and 4:30.
Principal / Department Leader ASK: After the training on Feb 15, please work with your IDP rep to determine a time that they will be able to present the information to your certified staff before the end of April. The presentation will take about 15 minutes.
Why this is Important: KCKPS Strategic Plan – Strategic Theme #4: Attract, develop and retain KCKPS employees – Increase opportunities and create pathways for learning, growth and development of all KCKPS employees.
Link to Presentation: Using College Credit and PD Points to apply for Salary Adjustment (Handouts are linked within Slide Two.)
Family Surveys for KESA, Title I, School Improvement Plans, District Strategic Plan
from Federal Programs
We’re PUSHING OUT our annual family survey between 2/1/22 and 2/28/22 to gather data on YOUR SCHOOL’s culture, climate, equity & inclusion, and instructional programs. Surveys are for ALL SCHOOLS. DATA will be used for KESA, Title I, School Improvement Plans, and the District Strategic Plan. It’s important for all schools to have strong participation rates in order for the responses to be a valid data source.
Surveys will be made available through the following measures:
-Principals should provide structured opportunities/computer stations at Family Advocacy conferences so parents can
complete surveys on site.
-Principals should send out survey links in their School Newsletters, encouraging parents to provide important feedback
about their schools.
-Classroom or department teachers should send out survey links in their weekly/daily posts for parents.
-Survey links will be posted on the district website.
-The Communications Department will send out the survey link to all families through Flyer Connect and Bright Arrow
messages.
Please note there is ONE link for 8 languages and a SEPARATE LINK for the Karen translation.
A PDF that includes a short message (9 different translations) inviting families to complete the survey, followed by the survey link, is located in the Federal Programs shared drive. A copy of the Survey is also in the folder.
New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages
from Communications
Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use. The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.
Before we launch this temporary intranet, however, we need a lot of old data updated or even removed. To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.
KSDE Data Quality Certification Training (Required)
from DERA
Administrators: Please use the following links to sign up for KSDE’s KESA-required DQC training.
KSDE is hosting a KESA-required DQC training for department/building teams who upload, enter, coordinate, or validate student data coordinate. Participants consist of principals, superintendent, counselors, registrars, SPED staff, TIS staff, Free and Reduced Lunch staff, Migrant staff, and other district staff who contribute to state reports such as those submitted via KSDE web applications (see list below). Attendees learn how data submitted to KSDE is used by the State and Federal governments, and how it impacts our school and district funding. The training offers insights on creating a culture of quality data through accurate data entry and submission, auditing, and data handling practices.
This all-day training is KESA required and offered Tuesday 02/22/2022 and again on Thursday 02/24/2022 from 9am-4pm at Central Office (Rm 131-133). Please attend one of these trainings by signing up via Frontline using the links below and share this sign-up with your data team.
Tuesday (02/22) Link
Thursday (02/24) Link
KSDE Applications:
AMOSS – Academic Measures of Student Success
Annual Statistical Report(18E)
Auditor File Exchange
Categorical Aid Personnel System
Designation of School Attendance Officers
Direct Certification
Directory Updates
Driver Education Reimbursement
Dropout/Graduation Summary Report
Early Childhood Foundations For School Success
EDCS
FILLER
Form 16 – Accreditation Licensure Waiver
Foster Care Application
IHE Portals
Interlocal Agreements (D0600’s only)
Juvenile Detention Center – Final
K-PAC Report
Kansas Education Systems Accreditation (KESA)
Kansas Grants Management System (KGMS)
Kansas Grants Reporting System (KGRS)
Kansas Integrated Accountability System (KIAS)
Kansas Teacher of the Year
KCC Management System
KEEP2
KIDS Assignment System
KIDS Collection
KLAS – Use only for Forms 2, 3a, 8, or 20
KN-CLAIM
LCP System
Lea Forms
License Application – Use for all other license applications
Mentor Programs
Migrant Web
Neglected or Delinquent
Outcomes Part B
Outcomes Post School
Pathways
Principal’s Building Report (PBR)
School Safety Hotline
Special Education MIS Collection System
SPEDPro
Star Recognition
State Forms
Student Record Exchange
Superintendent’s Organization Report (SO66)
Virtual School and Programs
New District Letterhead
from Communications
Please use this letterhead template for district communications.
For Elementary Administrators (Action)
SS/Science Implementation Wakelets
from Curriculum & InstructionIn order to share ideas and resources for SS and science instruction in the district, Wakelet’s have been created to share with teachers. These collections include pictures and videos of SS/Science instruction throughout the district, as well as PD resources for teachers. Please share these links with teachers to support them in SS/Science resource implementation. Feel free to share pictures or videos to add to the Wakelets by emailing them to cheryl.beyer@kckps.org
SS Wakelet
Science Wakelet
Informational Items
For All Administrators (Informational Item)
MTSS Day – Wednesday, March 23, 2022
from Professional Workforce Development
As you know, Wednesday, March 23 is scheduled to be an MTSS day. All EC, MS, and HS teams will still focus on MTSS data. Specifically, MS and HS will focus on course grade data and ensure plans are in place for students who may be failing. At the elementary level, LETRS is a major component of the overall MTSS work, therefore, we have decided to reschedule the LETRS training for March 23.
Updated PD Schedule for Wednesday, March 23, 2022:
Early Childhood – MTSS
8:30 Elementary Schools – Unit 2 LETRS Asynchronous Study and Learning
9:00 Elementary Schools – Unit 1 LETRS Synchronous (Zoom) Training – Unit 1, Part 3
Middle Schools – MTSS
High Schools – MTSS
The district PD Calendar has been updated to reflect these changes.
Interpreters for FA
from Student Services
Please share information with all staff!
Family Advocacy is rapidly approaching, and we want to make sure you all have the information on how to access interpreters. We know language support is important to assure all our families feel supported, so please help me share!
We have unlimited live video interpreter services available; this means that teachers can access interpreters on the spot using the link/app attached (called Propio ONE). We know this is a little different from what we used to, but Propio ONE is a GREAT resource to allow us access to interpreters without the need of scheduling them. We understand in-person interpreters are preferred for many, but due to COVID, we are experiencing a shortage of interpreters and we are not allowed to have students do that yet. We ask to please encourage teachers to use the live video interpreter.
If you have a teacher that needs to schedule an in-person interpreter for FA days, we do have a limited number of interpreters available. Please have those teachers schedule meetings that needs an in-person interpreter and fill out the FA interpreter request form (below) for the time needed. We will do our best to support them. We will accept requests until Friday, February 11 at 4 pm.
Below are the links, including a video tutorial on how to access Propio One, and how to add a third person to the call. If you or anyone in your team has questions or needs additional information, please email Language.Support@kckps.org, contact Naomi Tolentino (913-279-2247).
Live Video Interpreting (Propio One)
FA Week OPI Instruction Card PDF
Updated Remote Learning Plan
from Curriculum & Instruction
As mentioned in our Leadership and Learning Team, District Leadership Team, and Principal meetings, the Remote Learning Plan has been updated in the event a building or the district needs to go into remote learning. Feel free to share the link below or the attached PDF of the plan with your staff.
Updated Remote Learning Plan 2021-2020 Link
Incident Reports Note
from Communications
When filling out incident reports please double check you are logging your correct building and include the name of your IIO. Thank you.
HR Power Hour
from Human Resources
Hello Everyone,
I hope that 2022 has gotten off to a great start for each of you. The HR Department would like to invite you to our HR Power Hour. Please share this with your colleagues!!! This is a great opportunity to hear about any updates & to engage with the HR Team with any questions you may have. This is open to Building Administrators as well as Supervisors. We look forward to seeing you on February 10, 2022 @ 9am.
Some of the topics that will be discussed are the following:
Reminder about new hire orientation dates
Evaluation due dates for the month of February(Admin Evaluation Year, Teacher Evaluation Year & Teacher Year 3 Evaluations are due February 15th)
Discuss upcoming recruiting events
Discuss the absence window modifications in Frontline for staff. Demo how to enter an absence from a staff members perspective. Demo how to run an absence report from a supervisors perspective.
Discuss changes on how to upload absence documents in TalentEd (Bereavement, Jury Duty, Medical Documents)
Discuss how to request FMLA through TalentEd
Supervisors now have the ability to put in Quarantine Leave for their staff when it is applicable.
HR Power Hour
*February 10, 2022
*Time- 9:00am-10:00am
Join Zoom Meeting
https://us02web.zoom.us/j/84872968371?pwd=TnVjamU2MkZiTHl6dmpGQXdxc1pJQT09
Meeting ID: 848 7296 8371
Passcode: VwdQ30
Spending Cutoff – April 1st
from Purchasing
Click here to view information via PDF about the April 1 spending cutoff.
Canvas and Instructional Technology Support
from Curriculum & Instruction
In an effort to be available to support staff on the use of the Canvas, Wendy Elkins is hosting open, drop-in office hours (via zoom) in Jan. and February. These times occur on most Tuesdays and Thursdays. You can find the exact times and the zoom links on the mobile minutes. If you or your staff needs more personal assistance, you can schedule a time with Wendy Elkins using this Calendly Link.
Strikeout COVID Vaccine Events Coming Soon
from Communications and Marketing
Administrators, please share this info with staff and students:
Kansas City, Kansas Public Schools is partnering with the Wyandotte County Health Department and the Kansas City Royals to Strikeout Covid for those ages 5 to 11 for upcoming vaccine events.
Disqualifiers for getting the vaccine:
- Sick now with any new fever, cough, chills, body aches, sore throat, fatigue, congestion, headache, shortness of breath, diarrhea, vomiting, loss of taste or smell
- Positive covid-19 test in the past 10 days
- Living with anyone who is positive currently.
GLORIA WILLIS Middle School – WEDNEsday, February 23, 2022
A COVID-19 vaccine event will be held at Gloria Willis Middle School on Thursday, February 10, 2022. The event runs from 4 p.m. – 6 p.m.
Central Middle School – Thursday, March 3, 2022
A COVID-19 vaccine event will be held at Central Middle School on Thursday, March 3, 2022. The event runs from 4 p.m. – 6 p.m.
Electronic Reporting Forms for Injuries and Incidents
From Communications & Marketing
Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.
Student injury forms have now been included to the list.
To find the reporting form for students go to this link: https://form.jotform.com/212366215525047
To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.
Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.
To do so, please use the following link: https://form.jotform.com/212304621025035
The Incident Report helps document any incident involving non employees.
This includes our students, visitors, parents and guardians.
The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident, there is a fight, or even to report property damage.
An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.
There may be other incidents that could also require use of this form.
If you have questions about whether an incident falls into this category, please reach out to your IIO.
Here is a link to the Incident Report form: https://kckps.org/incident-report/
For Building Principals
FREE – Responsive Classroom Webinar
from Student Services
Responsive Classroom is offering a FREE Webinar on February 17 at 6pm CST.
Target audience: K–8 Educators
Description:
How can we create a community that welcomes all? How can we be culturally responsive in our classrooms throughout the year? In this webinar, Responsive Classroom consulting teachers will discuss the importance of recognizing and acknowledging the cultural differences that may exist in our classrooms today. They will share simple strategies for incorporating varying student backgrounds into the daily learning environment.
Participants will . . .
- Gain ideas and advice for supporting cultural diversity
- Hear how educators bring the voices of students’ varying backgrounds into the learning and classroom community
- Consider the benefits of valuing diversity in the classroom and school community
Random Acts of Kindness (RAK) Week
from Student Services
Random Acts of Kindness Week kicks off on February 14th! If your school community has anything planned, please email an invite to the event or videos or photos to Tracie Chauvin.
For Elementary and Middle School Principals
AileyCamp – Summer 2022 – Information Flyer
from IARC
KC Friends of Alvin Ailey will have summer camp registration information ready to share with our families on Family Advocacy Day. In addition to distributing information through our PE teachers, we ask each school to make the flyers and QR code available at your check-in table and/or at each teacher’s station. KCFAA will send the material, and IARC will distribute to your buildings in the next few days. AileyCamp is for students grades 5-8.
See this link for more information about AileyCamp.
For Middle School Principals
Mental Wellness Opportunity – 6th and 7th Grade
from IARC
Please share with your 6th and 7th grade teachers and with your school counselors.
The Coterie and the UMKC School of Social Work are partnering together with Project Daylight. This FREE presentation is for 6th and 7th grade students to support mental wellness.
Pairing a trained actor/facilitator with graduate student in social work, this session addresses the mental health issues we’re seeing on a fast rise in our schools.
This innovative, interactive theatre work introduces middle school students to mental wellness concepts—with the goals of de-stigmatizing asking for help, opening dialogue and providing resiliency tools.
Dramatic format captures student attention; based on real stories of Kansas City teens dealing with anxiety and depression.
Students will learn self-management skills to regulate emotions and to monitor/achieve behaviors related to school and life success. The hope of Project Daylight is to create early intervention and, as a result, prevent serious mental health crisis in later years.
Audience Limit: Classroom-sized group. Multiple presentations welcome
In-Person Classes: Students must be in-person to participate, allowing access to the school’s counselor
Length: 45-50 minutes
Cost: Free of charge.
Direct any questions to Kaitlin Nelke.
816-994-8833