Month: December 2021

Action Items

For All Administrators (Action)

KCKPS Procedures for Terminating Staff Credentials

from Federal Programs

When staff members exit the district, cross-department collaboration is needed to terminate credentials and remove access for former employees to district systems. Department supervisors, building principals, Human Resources, and TIS have specific actions that must be taken in order to ensure safety and integrity of district level systems.

Please review the KCKPS Procedures for Terminating Staff Credentials developed by Human Resources, TIS and Federal Programs. Yellow and orange highlights outline critical steps department supervisors and building principals must take in this process.

The KCKPS Procedures for Terminating Staff Credentials is located in the KCKPS Human Resources Administrator’s Guide.

New District Letterhead

from Communications

Please use this letterhead template for district communications.

Annual Inventory Reporting

from Risk Management

A new year is upon us and so is the annual inventory counts for your respective buildings, departments/offices and classrooms. Attached you will find a template to help guide you with the inventory accountability process.

We DO NOT need every pencil, paper clip and staple, as those are considered supplies.
We DO need all the electronics, furniture and equipment to be accounted for.
This includes but is not limited to: Couches, Desks, Dry-Erase Boards, Cabinets, iPad charging carts, radios, TV’s computers, electronic learning devices, heavy machinery etc.

If there are any questions, comments, or concerns, please feel free to contact Dennis Martine.

Inventory Instructions PDF
Inventory Template XLSX

Informational Items

For All Administrators (Informational Item)

Update on Student Immnunizations

from Student Health

We have received many questions regarding when we should start excluding students from schools due to immunization non-compliance.  WE ARE NOT excluding students due to immunization non-compliance at this time, and this has been verified this with Dr. Stubblefield.  The Health Services team, in the near future, will begin the process of  preparing a plan, with our local health department and community partners to help our students get caught up on their immunizations.  Nurses, please continue to monitor immunizations and communicate with parents regarding immunization statuses.  It is okay to still send notices, reminders, and phone calls to families about their students’ needs.  As always, continue to document your efforts in Infinite Campus.  Please reach out if you have any additional questions or concerns.

Again, we are not excluding students at this time. 

Mentor Program Mid-Year Updates

from Professional Workforce Development

Step 1: Look at the tab for your school to verify all of your first and second-year teachers are listed and have a mentor. 21/22 Mentee and Mentor Match

• As you know, mentoring is a state requirement. If one of your teachers does not have a mentor, they will not be able to get their professional license from KSDE.

Step 2: Principals complete the survey 2021-22 Mid-Year Mentor Program Update by January 7, 2022.

• Principals, please complete the survey even if your list is correct; this survey will serve as verification that all your new teachers have been accounted for.

• If you have more than one new teacher and/or mentor that needs to be added to your school’s list, please complete the survey as many times as needed.

• If you have more than one new teacher and/or mentor that needs to be removed from your school’s list, please complete the survey as many times as needed.

After the surveys have been completed, I will contact the New Teachers and their mentors with all of the Mentor Program information and requirements. 

Thank you for your support for our KCKPS New Teacher Mentor Program. 

Interested in Hosting a Blood Drive?

from Heather Hamtil
Interested in hosting a blood drive or interested in finding out more? Contact Heather Hamtil to see how and if your school, department or building might like to get involved in helping others in our community.

Parent Survey for Students with Disabilities

from Special Education

Survey for parent(s) of students receiving SPED services

KSDE requires KCKPS to solicit feedback from parents regarding involvement in the special education process specific to their child. They want to know what is working, but we also want to know where improvements can be made to help ensure parents are involved in the educational process. This information is vital to our annual indicator reports for KSDE. We would like to have a high return rate.

Parents will be asked by to complete either a paper or online survey. If parents have more than one child receiving special education services, they should complete the survey for the oldest child.

The survey can be accessed here.

SPED Coordinators will share this online survey link with case managers who should send it out with the KSDE parent information letter. The information will also be made available on district website like last year. Parents with students who ONLY have gifted services do not need to complete the survey.

Please contact Dana Nelson if you have questions.

Parent Survey PDF
Parent Letter (Word Document)

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Elementary Administrators

PD Calendar Updates for Second Semester

from Professional Workforce Development

There have been a few changes to the 21-22 KCKPS District PD Calendar.

EC/Elementary LETRS PD:

The Zoom links for the LETRS PD sessions have been added to the Early Childhood tab and the Elementary Curriculum tab of the 21-22 District Content PD – Locations/Links document. Some schools have been grouped together for the LETRS training, please use the unique Zoom link provided for your school. Training materials have also been linked within the document.

For the LETRS PD via Zoom, schools are encouraged to have staff meet together, either in small groups, or whole-group, depending on the size of your staff. Please note, everyone will still need to bring their laptop to be able to engage in the online activities as directed by the LETRS presenter.

When clicking on the Zoom link, it will take you to a registration page; it is NOT necessary for every teacher to register individually for each session. Just consider entering the registration information as “credentials for accessing training” so someone at each location will need to login with the appropriate link to broadcast it for the group.

Because the trainers are not in-person to monitor the discussions and answer questions, please have at least one person capture questions and/or concerns from the group to send to the trainer after each session.

Unit 1 – Synchronous Zoom Sessions

• 8:30 Elementary Schools – Jan 12, Jan 26, and Feb 23 (2:00-4:00)

• 9:00 Elementary Schools – Jan 19, Feb 9, and Mar 2 (2:30-4:30)

• All sessions above will be facilitated over Zoom by certified LETRS trainers from Voyager Sopris Learning trainers.

• March 11 (9:00-11:00) LETRS PD – Makeup Sessions – For learners who missed any of the three dates listed above. Facilitated by KCKPS trainers.

Unit 2 – Synchronous Zoom Sessions

• 8:30 Elementary Schools – Mar 30, Apr 20, and May 11 (2:00-4:00)

• 9:00 Elementary Schools – Apr 13, Apr 27, and May 18 (2:30-4:30)

• All sessions above will be facilitated over Zoom by certified LETRS trainers from Voyager Sopris Learning trainers.

• May 27 (9:00-11:00) LETRS PD – Makeup Sessions – For learners who missed any of the three dates listed above. Facilitated by KCKPS trainers.

For Secondary Administrators

Secondary FastBridge CBMreading Information

from MTSS

Secondary Leaders,
We know there have been questions and concerns regarding administering the FastBridge CBMreading at the secondary level. Therefore, we have been working closely with the TASN MTSS Reading Team to determine who needs to be administered the CBMreading per state requirements.

To support building leaders, instructional coaches, and teachers, the TASN MTSS Team has created a flowchart to help identify students who need to be administered the CBMreading. Please see this PDF link for the flowchart. As we begin to use this document, the secondary C&I team created a companion document to help with this decision-making process as well. Please use this link to access the companion document.

We are planning to provide further support on how to use these documents with building principals at the next Principal Meeting on Thursday, January 6th.

If you have any questions, please reach out to Matthew Andersen, Darcy Swan, and Yen To.

PD Calendar Update

from Professional Workforce Development

There have been a few changes to the 21-22 KCKPS District PD Calendar. 

Secondary PD:

As we continue to monitor and adjust, Middle School and High School principals have requested additional time to meet in Building PD. The following changes have been made:

Additional Building PD for Secondary Schools:

• January 26 – Building PD for MS (No longer a MS Content PD day)

• March 2 – Building PD for HS (No longer a HS Content PD day)

• March 30 – Building PD for MS (No longer a MS Content PD day)

• April 13 – Building PD for HS (No longer a HS Content PD day)

These changes are also reflected on the District Content PD – Locations/Links document.

KCTC Survey – Implementation Window Open

from Student Services

The KCTC implementation window opened November 1, 2021. On our FA Pacing Calendar there are suggested implementation dates in order to ensure that students have enough time to complete the survey prior to the window closing at the end of January. Each building identified a KCTC point of contact earlier in the year. This person has all the information needed to support your school community in implementing the KCTC survey. If you have any questions or need support in implementing the KCTC, please reach out to Tracie Chauvin.

For Building Principals

District Staff Assignments for the Jan. 3rd MTSS Data Day

from MTSS

School Leaders –
Please use this link to access a list of district staff assignments for your buildings for MTSS Data Days.

Knowing that building PD schedules may look different on January 3rd, district staff members assigned to your buildings will reach out to you to introduce/reintroduce themselves and ask when you will be doing the MTSS Data portion of your PD day.

The roles of district staff during the MTSS Data Days are as follows:
— Opportunity to build a relationship with a building’s leaders and staff and be a visible presence from Central Office
— Leaners and participants with the building staff in the MTSS work
— Conduit between the buildings and district office to help bring back questions/feedback regarding MTSS.

After the MTSS Data portion of your day, please share any questions or feedback you have with them regarding MTSS. This is an opportunity for us to implement our Communication Flowchart and Self-Correcting Feedback Loop in order to make necessary adjustments to support the system with our implementation of MTSS.

Wishing you all a great PD Day on January 3rd.

Reminder – Mentor Training in January

from Professional Workforce Development

Mentors are required to attend the training. All sessions will be virtual. A Zoom link and training materials will be sent to the Mentors a week prior to the training. Again, this training is only for Mentors; mentees do not attend. The 21-22 KCKPS District PD Calendar has been updated to reflect these changes and I have emailed all the mentors.

Wednesday, January 12, 2022

• High School Mentors 1:00-3:00

• Middle School and Sumner Mentors 1:30-3:30

• 8:30 Elementary School Mentors 4:00-6:00

• 9:00 Elementary School Mentors 4:30-6:30 

Wednesday, January 19, 2022

• • High School Mentors 1:00-3:00

  • Middle School and Sumner Mentors 1:30-3:30

  • 8:30 Elementary School Mentors 4:00-6:00

  • 9:00 Elementary School Mentors 4:30-6:30

Action Items

For All Administrators (Action)

KCKPS to Launch New Website

Hello Principals,

We are preparing to meet with developers to begin the process of creating and launching a new website for KCKPS. The tentative launch date is July 2022 before the start of the new school year.

There is a great deal of work and a lot moving parts to building a new website. One of the many items involved in launching a new site is transferring over content from the current page.

This is where we need your help to ensure we meet this deadline.

What we need to know

1. What types of information do you need to share with your parents and students?
   1. What kind of information are parents, students, or the community looking for when they reach out to your school campus?
2. What do you not need on your school’s web page?

If you have any content, documents, photos or videos that are outdated, please let us know so that it will not be transferred to the new site. We will need the changes and updates to your new content by January 14, 2022. This is a definitive and intractable deadline that your school must meet, as we are needing to provide this information to a contracted third party on a metered schedule.

Also, please make sure you have identified someone on your staff to manage the content and make updates when needed. We will need to train this staff person on the new platform. Feel free to have more than one staff member manage your pages.

Thank you for your assistance with our efforts to enhance our online presence.

KCKPS Procedures for Terminating Staff Credentials

from Federal Programs

When staff members exit the district, cross-department collaboration is needed to terminate credentials and remove access for former employees to district systems. Department supervisors, building principals, Human Resources, and TIS have specific actions that must be taken in order to ensure safety and integrity of district level systems.

Please review the KCKPS Procedures for Terminating Staff Credentials developed by Human Resources, TIS and Federal Programs. Yellow and orange highlights outline critical steps department supervisors and building principals must take in this process.

The KCKPS Procedures for Terminating Staff Credentials is located in the KCKPS Human Resources Administrator’s Guide.

New District Letterhead

from Communications

Please use this letterhead template for district communications.

Annual Inventory Reporting

from Risk Management

A new year is upon us and so is the annual inventory counts for your respective buildings, departments/offices and classrooms. Attached you will find a template to help guide you with the inventory accountability process.

We DO NOT need every pencil, paper clip and staple, as those are considered supplies.
We DO need all the electronics, furniture and equipment to be accounted for.
This includes but is not limited to: Couches, Desks, Dry-Erase Boards, Cabinets, iPad charging carts, radios, TV’s computers, electronic learning devices, heavy machinery etc.

If there are any questions, comments, or concerns, please feel free to contact Dennis Martine.

Inventory Instructions PDF
Inventory Template XLSX

Informational Items

For All Administrators (Informational Item)

Mentor Program Mid-Year Updates

from Professional Workforce Development

Step 1: Look at the tab for your school to verify all of your first and second-year teachers are listed and have a mentor. 21/22 Mentee and Mentor Match

• As you know, mentoring is a state requirement. If one of your teachers does not have a mentor, they will not be able to get their professional license from KSDE.

Step 2: Principals complete the survey 2021-22 Mid-Year Mentor Program Update by January 7, 2022.

• Principals, please complete the survey even if your list is correct; this survey will serve as verification that all your new teachers have been accounted for.

• If you have more than one new teacher and/or mentor that needs to be added to your school’s list, please complete the survey as many times as needed.

• If you have more than one new teacher and/or mentor that needs to be removed from your school’s list, please complete the survey as many times as needed.

After the surveys have been completed, I will contact the New Teachers and their mentors with all of the Mentor Program information and requirements. 

Thank you for your support for our KCKPS New Teacher Mentor Program. 

Interested in Hosting a Blood Drive?

from Heather Hamtil
Interested in hosting a blood drive or interested in finding out more? Contact Heather Hamtil to see how and if your school, department or building might like to get involved in helping others in our community.

Parent Survey for Students with Disabilities

from Special Education

Survey for parent(s) of students receiving SPED services

KSDE requires KCKPS to solicit feedback from parents regarding involvement in the special education process specific to their child. They want to know what is working, but we also want to know where improvements can be made to help ensure parents are involved in the educational process. This information is vital to our annual indicator reports for KSDE. We would like to have a high return rate.

Parents will be asked by to complete either a paper or online survey. If parents have more than one child receiving special education services, they should complete the survey for the oldest child.

The survey can be accessed here.

SPED Coordinators will share this online survey link with case managers who should send it out with the KSDE parent information letter. The information will also be made available on district website like last year. Parents with students who ONLY have gifted services do not need to complete the survey.

Please contact Dana Nelson if you have questions.

Parent Survey PDF
Parent Letter (Word Document)

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Elementary Administrators

PD Calendar Updates for Second Semester

from Professional Workforce Development

There have been a few changes to the 21-22 KCKPS District PD Calendar.

EC/Elementary LETRS PD:

The Zoom links for the LETRS PD sessions have been added to the Early Childhood tab and the Elementary Curriculum tab of the 21-22 District Content PD – Locations/Links document. Some schools have been grouped together for the LETRS training, please use the unique Zoom link provided for your school. Training materials have also been linked within the document.

For the LETRS PD via Zoom, schools are encouraged to have staff meet together, either in small groups, or whole-group, depending on the size of your staff. Please note, everyone will still need to bring their laptop to be able to engage in the online activities as directed by the LETRS presenter.

When clicking on the Zoom link, it will take you to a registration page; it is NOT necessary for every teacher to register individually for each session. Just consider entering the registration information as “credentials for accessing training” so someone at each location will need to login with the appropriate link to broadcast it for the group.

Because the trainers are not in-person to monitor the discussions and answer questions, please have at least one person capture questions and/or concerns from the group to send to the trainer after each session.

Unit 1 – Synchronous Zoom Sessions

• 8:30 Elementary Schools – Jan 12, Jan 26, and Feb 23 (2:00-4:00)

• 9:00 Elementary Schools – Jan 19, Feb 9, and Mar 2 (2:30-4:30)

• All sessions above will be facilitated over Zoom by certified LETRS trainers from Voyager Sopris Learning trainers.

• March 11 (9:00-11:00) LETRS PD – Makeup Sessions – For learners who missed any of the three dates listed above. Facilitated by KCKPS trainers.

Unit 2 – Synchronous Zoom Sessions

• 8:30 Elementary Schools – Mar 30, Apr 20, and May 11 (2:00-4:00)

• 9:00 Elementary Schools – Apr 13, Apr 27, and May 18 (2:30-4:30)

• All sessions above will be facilitated over Zoom by certified LETRS trainers from Voyager Sopris Learning trainers.

• May 27 (9:00-11:00) LETRS PD – Makeup Sessions – For learners who missed any of the three dates listed above. Facilitated by KCKPS trainers.

For Secondary Administrators

Secondary FastBridge CBMreading Information

from MTSS

Secondary Leaders,
We know there have been questions and concerns regarding administering the FastBridge CBMreading at the secondary level. Therefore, we have been working closely with the TASN MTSS Reading Team to determine who needs to be administered the CBMreading per state requirements.

To support building leaders, instructional coaches, and teachers, the TASN MTSS Team has created a flowchart to help identify students who need to be administered the CBMreading. Please see this PDF link for the flowchart. As we begin to use this document, the secondary C&I team created a companion document to help with this decision-making process as well. Please use this link to access the companion document.

We are planning to provide further support on how to use these documents with building principals at the next Principal Meeting on Thursday, January 6th.

If you have any questions, please reach out to Matthew Andersen, Darcy Swan, and Yen To.

PD Calendar Update

from Professional Workforce Development

There have been a few changes to the 21-22 KCKPS District PD Calendar. 

Secondary PD:

As we continue to monitor and adjust, Middle School and High School principals have requested additional time to meet in Building PD. The following changes have been made:

Additional Building PD for Secondary Schools:

• January 26 – Building PD for MS (No longer a MS Content PD day)

• March 2 – Building PD for HS (No longer a HS Content PD day)

• March 30 – Building PD for MS (No longer a MS Content PD day)

• April 26 – Building PD for HS (No longer a HS Content PD day)

These changes are also reflected on the District Content PD – Locations/Links document.

KCTC Survey – Implementation Window Open

from Student Services

The KCTC implementation window opened November 1, 2021. On our FA Pacing Calendar there are suggested implementation dates in order to ensure that students have enough time to complete the survey prior to the window closing at the end of January. Each building identified a KCTC point of contact earlier in the year. This person has all the information needed to support your school community in implementing the KCTC survey. If you have any questions or need support in implementing the KCTC, please reach out to Tracie Chauvin.

For Building Principals

Classroom Based Assessment Social Studies State Fact Sheet

from Curriculum & Instruction

Information regarding administration and scoring for the 2021-2022 required State Social Studies Classroom Based Assessment is available here. This information has been shared with teachers, we wanted to make sure everyone had access to the same information.

District Staff Assignments for the Jan. 3rd MTSS Data Day

from MTSS

School Leaders –
Please use this link to access a list of district staff assignments for your buildings for MTSS Data Days.

Knowing that building PD schedules may look different on January 3rd, district staff members assigned to your buildings will reach out to you to introduce/reintroduce themselves and ask when you will be doing the MTSS Data portion of your PD day.

The roles of district staff during the MTSS Data Days are as follows:
— Opportunity to build a relationship with a building’s leaders and staff and be a visible presence from Central Office
— Leaners and participants with the building staff in the MTSS work
— Conduit between the buildings and district office to help bring back questions/feedback regarding MTSS.

After the MTSS Data portion of your day, please share any questions or feedback you have with them regarding MTSS. This is an opportunity for us to implement our Communication Flowchart and Self-Correcting Feedback Loop in order to make necessary adjustments to support the system with our implementation of MTSS.

Wishing you all a great PD Day on January 3rd.

Reminder – Mentor Training in January

from Professional Workforce Development

Mentors are required to attend the training. All sessions will be virtual. A Zoom link and training materials will be sent to the Mentors a week prior to the training. Again, this training is only for Mentors; mentees do not attend. The 21-22 KCKPS District PD Calendar has been updated to reflect these changes and I have emailed all the mentors.

Wednesday, January 12, 2022

• High School Mentors 1:00-3:00

• Middle School and Sumner Mentors 1:30-3:30

• 8:30 Elementary School Mentors 4:00-6:00

• 9:00 Elementary School Mentors 4:30-6:30 

Wednesday, January 19, 2022

• • High School Mentors 1:00-3:00

  • Middle School and Sumner Mentors 1:30-3:30

  • 8:30 Elementary School Mentors 4:00-6:00

  • 9:00 Elementary School Mentors 4:30-6:30

Update to MTSS Data Day Presentation

from MTSS
Please use this link to access the MTSS Data Presentation that was shared with you at your trainings. Feel free to make a copy of the presentation and adjust accordingly for your staff. When you use this presentation please remove the Jan. 3rd logistics slide as well as the Dropout Early Warning System slides.If you have further questions regarding this presentation, please do not hesitate to reach out to Matthew Andersen.

Please note that you are REQUIRED to use the ATLAS protocol when reviewing and analyzing your ABC data. This is to ensure we have coherence to our MTSS framework across the district.

Action Items

For All Administrators (Action)

New District Title IX Investigator

from Federal Programs

Magdalena Mumphrey has transitioned to the Federal Programs Team as the new District Title IX Investigator. Magdalena will take Curtis Nicholson’s place when he transitions out at the start of January 2022, to pursue a new opportunity in Wyandotte County. We appreciate Curtis’s service and his contributions in developing and facilitating our KCKPS District Title IX Procedures!

We’re excited for Magdalena to join the team! Her previous experiences as a former HR Advisor-Investigator, as well as an officer with KCKPS and KCK Police Departments, will enable her to bring a deep expertise to the Title IX district framework.

Magdalena can be reached by using the ‘Please Call’ process, as well as using the HR Admin Guide and KCK Principal Handbook where her contact information has been listed on the Title IX resource pages.

KELPA Testing Plans

from ESOL

It is that time of the year again to begin planning for the KELPA assessment. KELPA testing plans for the 2022 testing window are due by December 16, 2021. Building administrators, testing coordinators and ESOL should plan to collaborate to complete the testing plan that will include training, administering, scoring, and number of students to test.

For questions, contact Jacqueline Rodriguez.

New District Letterhead

from Communications

Please use this letterhead template for district communications.

Annual Inventory Reporting

from Risk Management

A new year is upon us and so is the annual inventory counts for your respective buildings, departments/offices and classrooms. Attached you will find a template to help guide you with the inventory accountability process.

We DO NOT need every pencil, paper clip and staple, as those are considered supplies.
We DO need all the electronics, furniture and equipment to be accounted for.
This includes but is not limited to: Couches, Desks, Dry-Erase Boards, Cabinets, iPad charging carts, radios, TV’s computers, electronic learning devices, heavy machinery etc.

If there are any questions, comments, or concerns, please feel free to contact Dennis Martine.

Inventory Instructions PDF
Inventory Template XLSX

For Secondary Administrators

FA – Spring 2022 (please share with teachers)

from Student Services

We have created Canvas Modules for each grade level. Teachers can find them in the Commons (filter by Kansas City Kansas Public Schools only), or by using the links below. They can then import the modules into their already created Canvas course for their FA.

Freshman
Sophomore
Junior
Senior

I also created a walkthrough video to show them how to access the course and a preview of the course materials. Most of the course content is provided (via audio or video recording) by Mindful Momentum. Students can use the annotate function in Canvas assignments to complete the reflection questions, check-ins, or journal prompts.

I will also be delivering originals (of the schedule, the teacher manual, and any student worksheets) to your buildings if your teachers prefer to make hard copies of the assignments/materials.

Here’s the FA Pacing Guide for your reference.

As always, please reach out if you have any questions or require any further information.

11.18 Principal’s Meeting Info

from Student Services
Hello!
Thank you all for participating in our Carousel on 11/18. See the google folder for the results from our 5 Core principles of a Trauma – Informed Community carousel. Again, the action steps section can help inform your BSEL school improvement goal for 22-23. I have also included information on interactive modeling and an electronic copy of the Restorative Conversation card.

PREP-KC Math Relays Team Sign Up

from Curriculum & Instruction

Hello KCKPS Secondary Math Teams!

We are excited to announce the 12th Annual PREP-KC Regional Math Relays (Virtual for one more year) will be held in January again this year. Teams will be competing on either January 22 or January 29 from 8:45-11:00 and 12:30-2:45.

The Prep-KC is very excited for your students to compete once again!  We know that everyone has had a whirlwind school year so far, and we have made the decision to bring students, teachers and volunteers from all over the city together virtually once again. The only difference this year will be that teams may choose to compete from their own school setting rather than their homes if they choose.   Please note the participation guidelines below:

-Each school can bring up to 16 participants (competing in Individual and Team Events) AND up to 4 participants to compete in the Marathon competition (a $500 scholarship will be awarded to the top winner).

-A Student (if not participating in the marathon) can participate in up to two individual events and one team event.

-Each team in a team event will consist of exactly four students.

-EACH SCHOOL CAN HAVE UP TO 4 TEAMS COMPETE WITH AT LEAST ONE TEAM IN EACH OF THE THREE TEAM EVENTS.

-Photos will be taken and distributed via email and social media.  If you have a student who has not agreed to a photo release in your district, please note that on the enrollment form.

The preliminary enrollment deadline for entries will be Thursday, December 16.  with an opportunity to finalize in mid January. After the deadline, we will once again work with your district’s IT department to ensure students are able to access the required technology mediums.  Please find all of the information you will need in the Math Relays Coaches Folder. All the links were shared via email from the district CANVAS page for Secondary Math teachers by Dr. Parker.

A coaches meeting is scheduled for Monday, November 15 at 3:00 pm or Wednesday, November 17 at 3:30 pm.  Your coach(es) will only need to attend one of the meetings.  Feel free to take a look at the coaches agenda prior to the meeting.

Please submit team entry forms to Susan Engelmann (sengelmann@prepkc.org) or Cecil Christwell (cchristwell@prepkc.org) and copy Dr. Kurt Parker (kurt.parker@kckps.org)
As always, please reach out to Susan or Cecil if you have any questions or if you have a new Math Relays coach in your building or district.

We are looking forward to the relays!
PREP-KC Math Relays Team
=============================

From KCKPS Curriculum & Instruction Department:
The goal is for each school to have at least one team participate this year. The C&I budget can compensate one coach per building for 10 extra duty hours.  If a building has a full team participating (16-20 students) and is choosing to meet at their own school on competition day, we could compensate an additional coach if needed. In order to get paid, you must complete the GOOGLE FORM for timesheet approval by the Board prior to attending the coaches’ meeting.

MUST COMPLETE TO GET PAID

All links were sent to your teachers through the Secondary Math Canvas Page. If you have any questions, please feel free to reach out to Dr. Kurt Parker.

Informational Items

For All Administrators (Informational Item)

Dance Scholarship

from Communications and Marketing

Please share this with your staff:

Attention: KC High School Seniors

2022/2023 Dance Scholarship

Application: Now – May 7th 2022

Senior dancers staying in KC for their 2022/2023 college year are recommended to apply by submitting a paragraph essay on why “Dance is Life”. Dancers should also submit a self-portrait and a 30 second dance video showcasing their favorite skills!

Deadline for applications is May 7^th 2022. If an applicant passes the application process, She/he will be asked to join in for a tryout that will be announced via email.

Goal: Enhance dancers’ ambition! Once you leave the program you will leave feeling fierce & happy!

The Purple Panthers of KC foundation was established April 28^th 2021. It was branded to be a dance fitness foundation for adults 18+. The Founder Alice D. Nelson, wanted KC dancers to still have a dance opportunity after high school. Alice’s passion has always been in the dancing world. As a KC Dancers’ Mentor, she wanted to ensure she gave back to her dance community. She wanted to see more dancers in KC go to HBCUs & Performing Arts Dance studios. Until then, she wants to give the opportunity to further 3 lucky dancers experience beyond high school. (While attending our local community colleges). The winners will be required to be a part of Alice’s work-study! The work program will consist of monthly dance classes, monthly attire changes, and monthly video production release. Each month you will have something new to look forward to. You’ll also become a mentor of the next generation. The sweet part is you’ll be able to build a new sisterhood along with having memories that’ll last forever!

Submit Your Application Today to Alice Nelson.

Parent Survey for Students with Disabilities

from Special Education

Survey for parent(s) of students receiving SPED services

KSDE requires KCKPS to solicit feedback from parents regarding involvement in the special education process specific to their child. They want to know what is working, but we also want to know where improvements can be made to help ensure parents are involved in the educational process. This information is vital to our annual indicator reports for KSDE. We would like to have a high return rate.

Parents will be asked by to complete either a paper or online survey. If parents have more than one child receiving special education services, they should complete the survey for the oldest child.

The survey can be accessed here.

SPED Coordinators will share this online survey link with case managers who should send it out with the KSDE parent information letter. The information will also be made available on district website like last year. Parents with students who ONLY have gifted services do not need to complete the survey.

Please contact Dana Nelson if you have questions.

Parent Survey PDF
Parent Letter (Word Document)

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Secondary Administrators

KCTC Survey – Implementation Window Open

from Student Services

The KCTC implementation window opened November 1, 2021. On our FA Pacing Calendar there are suggested implementation dates in order to ensure that students have enough time to complete the survey prior to the window closing at the end of January. Each building identified a KCTC point of contact earlier in the year. This person has all the information needed to support your school community in implementing the KCTC survey. If you have any questions or need support in implementing the KCTC, please reach out to Tracie Chauvin.

For Building Principals

Infinite Campus – Virtual Students & State Testing Requirements

from DERA and Infinite Campus Support

All students are required by the state of Kansas to take certain exams. This includes students enrolled at your building and being served by Greenbush Virtual program for the 21-22 school year. Students must be enrolled in appropriate grade level ELA, Math, and/or Science courses for the exams to occur.

DERA and Infinite Campus Support will do the set up and maintenance for this process with the Virtual Students in IC.
Beginning 12/14/2021 office staff, administrators, and counselors will see a few changes in Infinite Campus to facilitate the testing requirements. Please see examples of these changes at this link. For questions, email Karlean Kramer.

Quarter 2 Grades Due and Returned Grade Card Processing

from Infinite Campus Support

Quarter 2 grades are due from all teachers Friday, December 17th by the end of the day. Building administrators are responsible for checking that teachers have submitted grades in Infinite Campus before Winter Break begins. Teachers will not be able to enter missing grades or make adjustments over Winter Break. Grade adjustments can be entered by teachers from January 10-14. Refer to the attached document Grading Windows.

In the November 9 notice we shared information about returned grade card processing and the need for buildings to get updated parent info for registrars to process. The file is attached again here.

There are over 850 outstanding returned mail events in IC. Congrats to the eight buildings that made substantial reductions in their returned mail. Please discuss with your building registrar and implement your building plan to correct as many of these as possible before Q2 grades are mailed home.

Student-Contact Updates PDF

Action Items

For All Administrators (Action)

Crisis Communications Guide

from Communications and Marketing

Dear Principals and School Administrators,

I want to share some minor changes with you regarding how we communicate issues or emergencies to administration and Central Office in the future.

The purpose of this minor change is to ensure that we have an effective system in place for coordinating internal and external communications during an emergency. This will also provide a much clearer outline of roles and responsibilities for immediate dissemination during an emergency or incident.

In the event of an incident or situation that involves an emergency at your school, please contact KCKPS PD immediately:

• Shooting/stabbing
• Major fights like brawls or physical altercations
• Fire, contact the fire department then call KCKPS PD
• Bomb Threat
• Suspicious activity
• Student brings weapon to school
• Health related emergencies
• Reports of weapons in school or students with weapons of any kind
• Intruder or unauthorized visitor

Once this is reported to the KCKPS PD, then the second step is to notify Edwin Birch, Executive Director of Communications and Marketing of the emergency at 913-304-2981.

Incidents including sexual misconduct should be reported by the building or department Title IX Coordinator following the district Title IX reporting procedures.

In the event of an incident or non-life-threatening situation and parents or guardians need to be notified, please contact Edwin Birch, Executive Director of Communications and Marketing at 913-304-2981. Depending on the situation or crisis, Communications will then initiate the notification protocol to:

• Board of Education
• Superintendent
• Superintendent’s Cabinet
• IIOs
• Parents and Guardians

Any media calls and inquiries should be immediately directed to either Edwin Birch or Sharita Hutton in the Communications Office. Before any written or verbal information or communications is released to the media and/or the public, it must be reviewed and cleared by the Communications Office.

Please let me know if you have any questions.

New District Title IX Investigator

from Federal Programs

Magdalena Mumphrey has transitioned to the Federal Programs Team as the new District Title IX Investigator. Magdalena will take Curtis Nicholson’s place when he transitions out at the start of January 2022, to pursue a new opportunity in Wyandotte County. We appreciate Curtis’s service and his contributions in developing and facilitating our KCKPS District Title IX Procedures!

We’re excited for Magdalena to join the team! Her previous experiences as a former HR Advisor-Investigator, as well as an officer with KCKPS and KCK Police Departments, will enable her to bring a deep expertise to the Title IX district framework.

Magdalena can be reached by using the ‘Please Call’ process, as well as using the HR Admin Guide and KCK Principal Handbook where her contact information has been listed on the Title IX resource pages.

KELPA Testing Plans

from ESOL

It is that time of the year again to begin planning for the KELPA assessment. KELPA testing plans for the 2022 testing window are due by December 16, 2021. Building administrators, testing coordinators and ESOL should plan to collaborate to complete the testing plan that will include training, administering, scoring, and number of students to test.

For questions, contact Jacqueline Rodriguez.

New District Letterhead

from Communications

Please use this letterhead template for district communications.

Annual Inventory Reporting

from Risk Management

A new year is upon us and so is the annual inventory counts for your respective buildings, departments/offices and classrooms. Attached you will find a template to help guide you with the inventory accountability process.

We DO NOT need every pencil, paper clip and staple, as those are considered supplies.
We DO need all the electronics, furniture and equipment to be accounted for.
This includes but is not limited to: Couches, Desks, Dry-Erase Boards, Cabinets, iPad charging carts, radios, TV’s computers, electronic learning devices, heavy machinery etc.

If there are any questions, comments, or concerns, please feel free to contact Dennis Martine.

Inventory Instructions PDF
Inventory Template XLSX

For Title IX Building & Department Coordinators

Title IX Reporting Procedures

from Federal Programs

Recent Title IX reports made over the past several weeks indicate two areas that need more attention from Title IX Building/Department Coordinators in following the KCKPS Title IX reporting procedures.

#1 – CC your principal and IIO (or department supervisor) when sending the ‘Please Call’ email to titleix@kckps.org.

#2 – A reminder that NO investigation or discipline can occur with students or staff until AFTER you’ve sent the ‘Please Call’ email AND the District Title IX Coordinator’s office has talked with you and made a determination on whether or not you will proceed via a Title IX investigation or via a student/employee code of conduct or investigation. This process must be followed each time, regardless of the level of seriousness of the misconduct and regardless of whether or not the misconduct is tracked on the Title IX spreadsheet or through a Title Incident Report and Title IX Complaint Form.

Please refer to the Title IX Procedures page in the KCK Principal Handbook and the HR Admin Guide or contact Lisa Walker, District Title IX Coordinator, with any questions.

For Secondary Administrators

FA – Spring 2022 (please share with teachers)

from Student Services

We have created Canvas Modules for each grade level. Teachers can find them in the Commons (filter by Kansas City Kansas Public Schools only), or by using the links below. They can then import the modules into their already created Canvas course for their FA.

Freshman
Sophomore
Junior
Senior

I also created a walkthrough video to show them how to access the course and a preview of the course materials. Most of the course content is provided (via audio or video recording) by Mindful Momentum. Students can use the annotate function in Canvas assignments to complete the reflection questions, check-ins, or journal prompts.

I will also be delivering originals (of the schedule, the teacher manual, and any student worksheets) to your buildings if your teachers prefer to make hard copies of the assignments/materials.

Here’s the FA Pacing Guide for your reference.

As always, please reach out if you have any questions or require any further information.

11.18 Principal’s Meeting Info

from Student Services
Hello!
Thank you all for participating in our Carousel on 11/18. See the google folder for the results from our 5 Core principles of a Trauma – Informed Community carousel. Again, the action steps section can help inform your BSEL school improvement goal for 22-23. I have also included information on interactive modeling and an electronic copy of the Restorative Conversation card.

PREP-KC Math Relays Team Sign Up

from Curriculum & Instruction

Hello KCKPS Secondary Math Teams!

We are excited to announce the 12th Annual PREP-KC Regional Math Relays (Virtual for one more year) will be held in January again this year. Teams will be competing on either January 22 or January 29 from 8:45-11:00 and 12:30-2:45.

The Prep-KC is very excited for your students to compete once again!  We know that everyone has had a whirlwind school year so far, and we have made the decision to bring students, teachers and volunteers from all over the city together virtually once again. The only difference this year will be that teams may choose to compete from their own school setting rather than their homes if they choose.   Please note the participation guidelines below:

-Each school can bring up to 16 participants (competing in Individual and Team Events) AND up to 4 participants to compete in the Marathon competition (a $500 scholarship will be awarded to the top winner).

-A Student (if not participating in the marathon) can participate in up to two individual events and one team event.

-Each team in a team event will consist of exactly four students.

-EACH SCHOOL CAN HAVE UP TO 4 TEAMS COMPETE WITH AT LEAST ONE TEAM IN EACH OF THE THREE TEAM EVENTS.

-Photos will be taken and distributed via email and social media.  If you have a student who has not agreed to a photo release in your district, please note that on the enrollment form.

The preliminary enrollment deadline for entries will be Thursday, December 16.  with an opportunity to finalize in mid January. After the deadline, we will once again work with your district’s IT department to ensure students are able to access the required technology mediums.  Please find all of the information you will need in the Math Relays Coaches Folder. All the links were shared via email from the district CANVAS page for Secondary Math teachers by Dr. Parker.

A coaches meeting is scheduled for Monday, November 15 at 3:00 pm or Wednesday, November 17 at 3:30 pm.  Your coach(es) will only need to attend one of the meetings.  Feel free to take a look at the coaches agenda prior to the meeting.

Please submit team entry forms to Susan Engelmann (sengelmann@prepkc.org) or Cecil Christwell (cchristwell@prepkc.org) and copy Dr. Kurt Parker (kurt.parker@kckps.org)
As always, please reach out to Susan or Cecil if you have any questions or if you have a new Math Relays coach in your building or district.

We are looking forward to the relays!
PREP-KC Math Relays Team
=============================

From KCKPS Curriculum & Instruction Department:
The goal is for each school to have at least one team participate this year. The C&I budget can compensate one coach per building for 10 extra duty hours.  If a building has a full team participating (16-20 students) and is choosing to meet at their own school on competition day, we could compensate an additional coach if needed. In order to get paid, you must complete the GOOGLE FORM for timesheet approval by the Board prior to attending the coaches’ meeting.

MUST COMPLETE TO GET PAID

All links were sent to your teachers through the Secondary Math Canvas Page. If you have any questions, please feel free to reach out to Dr. Kurt Parker.

Informational Items

For All Administrators (Informational Item)

Parent Survey for Students with Disabilities

from Special Education

Survey for parent(s) of students receiving SPED services

KSDE requires KCKPS to solicit feedback from parents regarding involvement in the special education process specific to their child. They want to know what is working, but we also want to know where improvements can be made to help ensure parents are involved in the educational process. This information is vital to our annual indicator reports for KSDE. We would like to have a high return rate.

Parents will be asked by to complete either a paper or online survey. If parents have more than one child receiving special education services, they should complete the survey for the oldest child.

The survey can be accessed here.

SPED Coordinators will share this online survey link with case managers who should send it out with the KSDE parent information letter. The information will also be made available on district website like last year. Parents with students who ONLY have gifted services do not need to complete the survey.

Please contact Dana Nelson if you have questions.

Parent Survey PDF
Parent Letter (Word Document)

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Secondary Administrators

KCTC Survey – Implementation Window Open

from Student Services

The KCTC implementation window opened November 1, 2021. On our FA Pacing Calendar there are suggested implementation dates in order to ensure that students have enough time to complete the survey prior to the window closing at the end of January. Each building identified a KCTC point of contact earlier in the year. This person has all the information needed to support your school community in implementing the KCTC survey. If you have any questions or need support in implementing the KCTC, please reach out to Tracie Chauvin.

For Building Principals

Quarter 2 Grades Due and Returned Grade Card Processing

from Infinite Campus Support

Quarter 2 grades are due from all teachers Friday, December 17th by the end of the day. Building administrators are responsible for checking that teachers have submitted grades in Infinite Campus before Winter Break begins. Teachers will not be able to enter missing grades or make adjustments over Winter Break. Grade adjustments can be entered by teachers from January 10-14. Refer to the attached document Grading Windows.

In the November 9 notice we shared information about returned grade card processing and the need for buildings to get updated parent info for registrars to process. The file is attached again here.

There are over 850 outstanding returned mail events in IC. Congrats to the eight buildings that made substantial reductions in their returned mail. Please discuss with your building registrar and implement your building plan to correct as many of these as possible before Q2 grades are mailed home.

Student-Contact Updates PDF

FREE Responsive Classroom Webinar

from Student Services

The Center for Responsive Schools is hosting a free webinar on December 16th from 6p-7p called, “Resolve to Rewind, Replay, and Rejuvenate This January.”

Please share with your staff. They can register with this link.

Additionally, they have an article  about Inviting All Winter Holidays into the Classroom.

HGSS Administration Notice

from Curriculum & Instruction/DERA

For the 2021-22 school year, grades 3-11 will be administering the HGSS Classroom Based State Assessment. This will be administered for all classes/grades during the third quarter with the exception of 11th grade American Government, which will be given prior to the end of each enrolled semester. Teachers should be aware of this assessment as it is embedded into the curriculum resource. State HGSS assessment data collection will now be submitted via Infinite Campus. Teachers will be submitting their student scores directly into Infinite Campus. Directions on how to do this are forthcoming. The state will be requesting some student work samples from three buildings. Those principals will be notified by DERA of specified student samples to be submitted.

Please direct any questions about administering the assessment to Brenda Burney (secondary)  or Cheryl Beyer (elementary).

Any questions regarding the submissions of the scores and testing data should be directed to Troy Pitsch in DERA

Action Items

For All Administrators (Action)

Donors Choose Projects & ALL Grants Require Pre-Approval

from Federal Programs

KCKPS has procedures in place for requesting funds from outside the district including DonorsChoose.org projects and grant requests, which include principal/department director pre-approval and signature.

Moving forward, ANY Donors Choose projects which are posted without pre-approval by the KCKPS Federal Programs department will need to be deactivated until the process has been followed.

Check out the Grants & Donations page on the district website to access forms, information, and instructional videos on how to complete the process.

KELPA Testing Plans

from ESOL

It is that time of the year again to begin planning for the KELPA assessment. KELPA testing plans for the 2022 testing window are due by December 16, 2021. Building administrators, testing coordinators and ESOL should plan to collaborate to complete the testing plan that will include training, administering, scoring, and number of students to test.

For questions, contact Jacqueline Rodriguez.

New District Letterhead

from Communications

Please use this letterhead template for district communications.

Annual Inventory Reporting

from Risk Management

A new year is upon us and so is the annual inventory counts for your respective buildings, departments/offices and classrooms. Attached you will find a template to help guide you with the inventory accountability process.

We DO NOT need every pencil, paper clip and staple, as those are considered supplies.
We DO need all the electronics, furniture and equipment to be accounted for.
This includes but is not limited to: Couches, Desks, Dry-Erase Boards, Cabinets, iPad charging carts, radios, TV’s computers, electronic learning devices, heavy machinery etc.

If there are any questions, comments, or concerns, please feel free to contact Dennis Martine.

Inventory Instructions PDF
Inventory Template XLSX

For Title IX Building & Department Coordinators

Title IX Reporting Procedures

from Federal Programs

Recent Title IX reports made over the past several weeks indicate two areas that need more attention from Title IX Building/Department Coordinators in following the KCKPS Title IX reporting procedures.

#1 – CC your principal and IIO (or department supervisor) when sending the ‘Please Call’ email to titleix@kckps.org.

#2 – A reminder that NO investigation or discipline can occur with students or staff until AFTER you’ve sent the ‘Please Call’ email AND the District Title IX Coordinator’s office has talked with you and made a determination on whether or not you will proceed via a Title IX investigation or via a student/employee code of conduct or investigation. This process must be followed each time, regardless of the level of seriousness of the misconduct and regardless of whether or not the misconduct is tracked on the Title IX spreadsheet or through a Title Incident Report and Title IX Complaint Form.

Please refer to the Title IX Procedures page in the KCK Principal Handbook and the HR Admin Guide or contact Lisa Walker, District Title IX Coordinator, with any questions.

Review All Title IX Supportive Measures

from Federal Programs

Please conduct ongoing reviews of the supportive measures put into place by you and your teams for students and/or staff involved in Title IX misconduct incidents. Campus teams should work together to ensure supportive measures continue to be appropriate for both complainants and respondents, that both parties are following their supportive measures as set forth, and documentation exists of your monitoring efforts and findings.

Supportive measures should be provided to ALL parties throughout the process and should adhere to the following guidelines:

• Non-disciplinary, non-punitive;
• Individualized;
• Restore or preserve equal access;
• Without unreasonably burdening other party;
• Protect safety of parties or environment, or deter sexual harassment;
• If supportive measures are not provided, document why not.

District Departments (IIOs, SPED, Student Services, Federal Programs) can provide additional support to building teams by providing input on existing plans and additional adjustments and considerations which may be needed. Please refer to the Title IX Reporting & Investigations page in the HR Admin Guide and KCK Principal Handbook for a list of typical supportive measures.

For EC-5 Administrators (Action)

EC-5 Canvas Site Training Sign Up

from Curriculum and Instruction

This is for EC-5 schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Nov. 2 and run until Dec. 17th. Generally, schools have been using PLCs as the time for Canvas training with outliers dropping in when they have availability. However, if you have a different format in mind, please feel free to set up the time that will work best for your building.

Use this link to schedule your site visit. You will schedule a time using Calendly, and the link is provided below. There are two days per week where the time runs from 8:30-3:30 and two days from 9:00 – 4:00. Please include the name of the school and a contact person. If you have any questions, please email Wendy Elkins.

For Secondary Administrators

PREP-KC Math Relays Team Sign Up

from Curriculum & Instruction

Hello KCKPS Secondary Math Teams!

We are excited to announce the 12th Annual PREP-KC Regional Math Relays (Virtual for one more year) will be held in January again this year. Teams will be competing on either January 22 or January 29 from 8:45-11:00 and 12:30-2:45.

The Prep-KC is very excited for your students to compete once again!  We know that everyone has had a whirlwind school year so far, and we have made the decision to bring students, teachers and volunteers from all over the city together virtually once again. The only difference this year will be that teams may choose to compete from their own school setting rather than their homes if they choose.   Please note the participation guidelines below:

-Each school can bring up to 16 participants (competing in Individual and Team Events) AND up to 4 participants to compete in the Marathon competition (a $500 scholarship will be awarded to the top winner).

-A Student (if not participating in the marathon) can participate in up to two individual events and one team event.

-Each team in a team event will consist of exactly four students.

-EACH SCHOOL CAN HAVE UP TO 4 TEAMS COMPETE WITH AT LEAST ONE TEAM IN EACH OF THE THREE TEAM EVENTS.

-Photos will be taken and distributed via email and social media.  If you have a student who has not agreed to a photo release in your district, please note that on the enrollment form.

The preliminary enrollment deadline for entries will be Thursday, December 16.  with an opportunity to finalize in mid January. After the deadline, we will once again work with your district’s IT department to ensure students are able to access the required technology mediums.  Please find all of the information you will need in the Math Relays Coaches Folder. All the links were shared via email from the district CANVAS page for Secondary Math teachers by Dr. Parker.

A coaches meeting is scheduled for Monday, November 15 at 3:00 pm or Wednesday, November 17 at 3:30 pm.  Your coach(es) will only need to attend one of the meetings.  Feel free to take a look at the coaches agenda prior to the meeting.

Please submit team entry forms to Susan Engelmann (sengelmann@prepkc.org) or Cecil Christwell (cchristwell@prepkc.org) and copy Dr. Kurt Parker (kurt.parker@kckps.org)
As always, please reach out to Susan or Cecil if you have any questions or if you have a new Math Relays coach in your building or district.

We are looking forward to the relays!
PREP-KC Math Relays Team
=============================

From KCKPS Curriculum & Instruction Department:
The goal is for each school to have at least one team participate this year. The C&I budget can compensate one coach per building for 10 extra duty hours.  If a building has a full team participating (16-20 students) and is choosing to meet at their own school on competition day, we could compensate an additional coach if needed. In order to get paid, you must complete the GOOGLE FORM for timesheet approval by the Board prior to attending the coaches’ meeting.

MUST COMPLETE TO GET PAID

All links were sent to your teachers through the Secondary Math Canvas Page. If you have any questions, please feel free to reach out to Dr. Kurt Parker.

Informational Items

For All Administrators (Informational Item)

Strikeout COVID Vaccine Event for Children on Friday, December 17, 2021 from 12 – 2 p.m.

from Communications & Marketing

Kansas City, Kansas Public Schools is partnering with the Wyandotte County Health Department and the Kansas City Royals to Strikeout Covid for those ages 5 to 11.

This first COVID-19 vaccine event for KCKPS that focuses on our community’s youth will take place on Friday, December 17^th from noon to 2pm at Grant Elementary School, located at 1510 N. 4^th Street in Kansas City, Kansas.

Those youth receiving the vaccine will get a free meal on site and be able to pick up other great giveaways.

The Wyandotte County Health Department will be on hand to administer the Pfizer vaccine for those ages 5 to 11. A parent/guardian must be present at the event. No vaccines for those over 11 or booster shots will be offered. Masks are required at the event.

New Hire Orientation

from Human Resources
Revised Orientation for 2022

Orientation Schedule (Word Doc)

Why?
It was determined by the Classified PD Council (which includes principals, as well as directors) that we need to revise the orientation plan. One full day is ineffective as a training, and the new hires are arriving to their buildings or departments and still need training systems training that is being left up to the supervisor. We decided we need a plan that is best for our new hires as well as the supervisors.

What?
Beginning January 12th, all new hires will report to the central office. The full schedule is attached, but a summary of the orientation is below. Your new hires will receive three communications prior to their orientation: an email from HR (when given offer); an email from Sherrie (on the Friday afternoon prior); a phone call from HR Admin Assistant (On Monday prior). Your support for all of our new hires is greatly appreciated! …Sherrie Piedimonte

When?
Beginning January 12, 2022

Wednesday (following the BOE meeting):
• Topics: payroll, benefits, KPERS, EAP information, as well as training on our technology systems
• Times: 8am -11:30 for all operational new hires
noon – 3:30pm for all instructional new hires
• Location: Central Office
Thursday:
• Topics: Mandatory trainings, DEI
• Times: 9am – 1pm
• Location: Zoom from assigned location
Friday:
• Topics: Trauma Sensitive and Resilience Schools Training
• Times: 9am – noon
• Location: Zoom from assigned location

HR Power Hour

from Human Resources

Hello Everyone,

HR would like to invite you to our last HR Power Hour of 2021. Please share with your fellow colleagues!!! This is a great opportunity to hear about any updates & to engage with the HR Team with any questions you may have. We look forward to seeing you on December 9th @ 9am.

When: Thursday, December 9th

Time: 9:00am – 10:00am

Zoom Link
Meeting ID: 870 0369 1550
Passcode: 455F9L

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For K-5 Administrators

Woo Hoo to Emerson and Stony Point South

from Diploma+

Emerson and Stony Point South have met the 100% Connector goal for first semester. Join me in congratulating the leadership of Brett Bernard and Melissa Hunter-Boyce and the hard work of their teachers in meeting this goal!

SS/Science Implementation Wakelets

from Curriculum & Instruction
To support the implementation of new science and social studies resources, we have added resources, pictures, and examples of SS and science implementation throughout KCK classrooms to Wakelets. As we continue to do SS/Science implementation walkthroughs, we’ll continue to add to this resource. Please share these with teachers and encourage them to send pictures or invites. We’ll continue to add new pictures/resources and send them out monthly to show the updates. Please contact Cheryl Beyer if you have any questions.
SS Wakelet
Science Wakelet

For Secondary Administrators

KCTC Survey – Implementation Window Open

from Student Services

The KCTC implementation window opened November 1, 2021. On our FA Pacing Calendar there are suggested implementation dates in order to ensure that students have enough time to complete the survey prior to the window closing at the end of January. Each building identified a KCTC point of contact earlier in the year. This person has all the information needed to support your school community in implementing the KCTC survey. If you have any questions or need support in implementing the KCTC, please reach out to Tracie Chauvin.

For Building Principals

FREE Responsive Classroom Webinar

from Student Services

The Center for Responsive Schools is hosting a free webinar on December 16th from 6p-7p called, “Resolve to Rewind, Replay, and Rejuvenate This January.”

Please share with your staff. They can register with this link.

Additionally, they have an article  about Inviting All Winter Holidays into the Classroom.

HGSS Administration Notice

from Curriculum & Instruction/DERA

For the 2021-22 school year, grades 3-11 will be administering the HGSS Classroom Based State Assessment. This will be administered for all classes/grades during the third quarter with the exception of 11th grade American Government, which will be given prior to the end of each enrolled semester. Teachers should be aware of this assessment as it is embedded into the curriculum resource. State HGSS assessment data collection will now be submitted via Infinite Campus. Teachers will be submitting their student scores directly into Infinite Campus. Directions on how to do this are forthcoming. The state will be requesting some student work samples from three buildings. Those principals will be notified by DERA of specified student samples to be submitted.

Please direct any questions about administering the assessment to Brenda Burney (secondary)  or Cheryl Beyer (elementary).

Any questions regarding the submissions of the scores and testing data should be directed to Troy Pitsch in DERA.