Action Items
For All Administrators (Action)
KCKPS Procedures for Terminating Staff Credentials
from Federal Programs
When staff members exit the district, cross-department collaboration is needed to terminate credentials and remove access for former employees to district systems. Department supervisors, building principals, Human Resources, and TIS have specific actions that must be taken in order to ensure safety and integrity of district level systems.
Please review the KCKPS Procedures for Terminating Staff Credentials developed by Human Resources, TIS and Federal Programs. Yellow and orange highlights outline critical steps department supervisors and building principals must take in this process.
The KCKPS Procedures for Terminating Staff Credentials is located in the KCKPS Human Resources Administrator’s Guide.
New District Letterhead
from Communications
Please use this letterhead template for district communications.
Annual Inventory Reporting
from Risk Management
A new year is upon us and so is the annual inventory counts for your respective buildings, departments/offices and classrooms. Attached you will find a template to help guide you with the inventory accountability process.
We DO NOT need every pencil, paper clip and staple, as those are considered supplies.
We DO need all the electronics, furniture and equipment to be accounted for.
This includes but is not limited to: Couches, Desks, Dry-Erase Boards, Cabinets, iPad charging carts, radios, TV’s computers, electronic learning devices, heavy machinery etc.
If there are any questions, comments, or concerns, please feel free to contact Dennis Martine.
Inventory Instructions PDF
Inventory Template XLSX
Informational Items
For All Administrators (Informational Item)
Update on Student Immnunizations
from Student Health
We have received many questions regarding when we should start excluding students from schools due to immunization non-compliance. WE ARE NOT excluding students due to immunization non-compliance at this time, and this has been verified this with Dr. Stubblefield. The Health Services team, in the near future, will begin the process of preparing a plan, with our local health department and community partners to help our students get caught up on their immunizations. Nurses, please continue to monitor immunizations and communicate with parents regarding immunization statuses. It is okay to still send notices, reminders, and phone calls to families about their students’ needs. As always, continue to document your efforts in Infinite Campus. Please reach out if you have any additional questions or concerns.
Again, we are not excluding students at this time.
Mentor Program Mid-Year Updates
from Professional Workforce Development
Step 1: Look at the tab for your school to verify all of your first and second-year teachers are listed and have a mentor. 21/22 Mentee and Mentor Match
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As you know, mentoring is a state requirement. If one of your teachers does not have a mentor, they will not be able to get their professional license from KSDE.
Step 2: Principals complete the survey 2021-22 Mid-Year Mentor Program Update by January 7, 2022.
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Principals, please complete the survey even if your list is correct; this survey will serve as verification that all your new teachers have been accounted for.
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If you have more than one new teacher and/or mentor that needs to be added to your school’s list, please complete the survey as many times as needed.
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If you have more than one new teacher and/or mentor that needs to be removed from your school’s list, please complete the survey as many times as needed.
After the surveys have been completed, I will contact the New Teachers and their mentors with all of the Mentor Program information and requirements.
Thank you for your support for our KCKPS New Teacher Mentor Program.
Interested in Hosting a Blood Drive?
from Heather Hamtil
Interested in hosting a blood drive or interested in finding out more? Contact Heather Hamtil to see how and if your school, department or building might like to get involved in helping others in our community.
Parent Survey for Students with Disabilities
from Special Education
Survey for parent(s) of students receiving SPED services
KSDE requires KCKPS to solicit feedback from parents regarding involvement in the special education process specific to their child. They want to know what is working, but we also want to know where improvements can be made to help ensure parents are involved in the educational process. This information is vital to our annual indicator reports for KSDE. We would like to have a high return rate.
Parents will be asked by to complete either a paper or online survey. If parents have more than one child receiving special education services, they should complete the survey for the oldest child.
The survey can be accessed here.
SPED Coordinators will share this online survey link with case managers who should send it out with the KSDE parent information letter. The information will also be made available on district website like last year. Parents with students who ONLY have gifted services do not need to complete the survey.
Please contact Dana Nelson if you have questions.
Parent Survey PDF
Parent Letter (Word Document)
Electronic Reporting Forms for Injuries and Incidents
From Communications & Marketing
Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.
Student injury forms have now been included to the list.
To find the reporting form for students go to this link: https://form.jotform.com/212366215525047
To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.
Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.
To do so, please use the following link: https://form.jotform.com/212304621025035
The Incident Report helps document any incident involving non employees.
This includes our students, visitors, parents and guardians.
The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident, there is a fight, or even to report property damage.
An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.
There may be other incidents that could also require use of this form.
If you have questions about whether an incident falls into this category, please reach out to your IIO.
Here is a link to the Incident Report form: https://kckps.org/incident-report/
For Elementary Administrators
PD Calendar Updates for Second Semester
from Professional Workforce Development
There have been a few changes to the 21-22 KCKPS District PD Calendar.
EC/Elementary LETRS PD:
The Zoom links for the LETRS PD sessions have been added to the Early Childhood tab and the Elementary Curriculum tab of the 21-22 District Content PD – Locations/Links document. Some schools have been grouped together for the LETRS training, please use the unique Zoom link provided for your school. Training materials have also been linked within the document.
For the LETRS PD via Zoom, schools are encouraged to have staff meet together, either in small groups, or whole-group, depending on the size of your staff. Please note, everyone will still need to bring their laptop to be able to engage in the online activities as directed by the LETRS presenter.
When clicking on the Zoom link, it will take you to a registration page; it is NOT necessary for every teacher to register individually for each session. Just consider entering the registration information as “credentials for accessing training” so someone at each location will need to login with the appropriate link to broadcast it for the group.
Because the trainers are not in-person to monitor the discussions and answer questions, please have at least one person capture questions and/or concerns from the group to send to the trainer after each session.
Unit 1 – Synchronous Zoom Sessions
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8:30 Elementary Schools – Jan 12, Jan 26, and Feb 23 (2:00-4:00)
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9:00 Elementary Schools – Jan 19, Feb 9, and Mar 2 (2:30-4:30)
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All sessions above will be facilitated over Zoom by certified LETRS trainers from Voyager Sopris Learning trainers.
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March 11 (9:00-11:00) LETRS PD – Makeup Sessions – For learners who missed any of the three dates listed above. Facilitated by KCKPS trainers.
Unit 2 – Synchronous Zoom Sessions
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8:30 Elementary Schools – Mar 30, Apr 20, and May 11 (2:00-4:00)
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9:00 Elementary Schools – Apr 13, Apr 27, and May 18 (2:30-4:30)
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All sessions above will be facilitated over Zoom by certified LETRS trainers from Voyager Sopris Learning trainers.
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May 27 (9:00-11:00) LETRS PD – Makeup Sessions – For learners who missed any of the three dates listed above. Facilitated by KCKPS trainers.
For Secondary Administrators
Secondary FastBridge CBMreading Information
from MTSS
Secondary Leaders,
We know there have been questions and concerns regarding administering the FastBridge CBMreading at the secondary level. Therefore, we have been working closely with the TASN MTSS Reading Team to determine who needs to be administered the CBMreading per state requirements.
To support building leaders, instructional coaches, and teachers, the TASN MTSS Team has created a flowchart to help identify students who need to be administered the CBMreading. Please see this PDF link for the flowchart. As we begin to use this document, the secondary C&I team created a companion document to help with this decision-making process as well. Please use this link to access the companion document.
We are planning to provide further support on how to use these documents with building principals at the next Principal Meeting on Thursday, January 6th.
If you have any questions, please reach out to Matthew Andersen, Darcy Swan, and Yen To.
PD Calendar Update
from Professional Workforce Development
There have been a few changes to the 21-22 KCKPS District PD Calendar.
Secondary PD:
As we continue to monitor and adjust, Middle School and High School principals have requested additional time to meet in Building PD. The following changes have been made:
Additional Building PD for Secondary Schools:
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January 26 – Building PD for MS (No longer a MS Content PD day)
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March 2 – Building PD for HS (No longer a HS Content PD day)
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March 30 – Building PD for MS (No longer a MS Content PD day)
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April 13 – Building PD for HS (No longer a HS Content PD day)
These changes are also reflected on the District Content PD – Locations/Links document.
KCTC Survey – Implementation Window Open
from Student Services
The KCTC implementation window opened November 1, 2021. On our FA Pacing Calendar there are suggested implementation dates in order to ensure that students have enough time to complete the survey prior to the window closing at the end of January. Each building identified a KCTC point of contact earlier in the year. This person has all the information needed to support your school community in implementing the KCTC survey. If you have any questions or need support in implementing the KCTC, please reach out to Tracie Chauvin.
For Building Principals
District Staff Assignments for the Jan. 3rd MTSS Data Day
from MTSS
School Leaders –
Please use this link to access a list of district staff assignments for your buildings for MTSS Data Days.
Knowing that building PD schedules may look different on January 3rd, district staff members assigned to your buildings will reach out to you to introduce/reintroduce themselves and ask when you will be doing the MTSS Data portion of your PD day.
The roles of district staff during the MTSS Data Days are as follows:
— Opportunity to build a relationship with a building’s leaders and staff and be a visible presence from Central Office
— Leaners and participants with the building staff in the MTSS work
— Conduit between the buildings and district office to help bring back questions/feedback regarding MTSS.
After the MTSS Data portion of your day, please share any questions or feedback you have with them regarding MTSS. This is an opportunity for us to implement our Communication Flowchart and Self-Correcting Feedback Loop in order to make necessary adjustments to support the system with our implementation of MTSS.
Wishing you all a great PD Day on January 3rd.
Reminder – Mentor Training in January
from Professional Workforce Development
Mentors are required to attend the training. All sessions will be virtual. A Zoom link and training materials will be sent to the Mentors a week prior to the training. Again, this training is only for Mentors; mentees do not attend. The 21-22 KCKPS District PD Calendar has been updated to reflect these changes and I have emailed all the mentors.
Wednesday, January 12, 2022
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High School Mentors 1:00-3:00
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Middle School and Sumner Mentors 1:30-3:30
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8:30 Elementary School Mentors 4:00-6:00
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9:00 Elementary School Mentors 4:30-6:30
Wednesday, January 19, 2022
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High School Mentors 1:00-3:00
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Middle School and Sumner Mentors 1:30-3:30
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8:30 Elementary School Mentors 4:00-6:00
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9:00 Elementary School Mentors 4:30-6:30
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