Month: September 2021

Action Items

For All Administrators (Action)

Attend to Achieve (A2A) Updates

from Student Services

1. Attendance Awareness Month Wrap UpAs we wrap up Attendance Awareness Month, we want to thank all teams who joined us this month with activities to bring attendance awareness to the schools. We still have two events we want to highlight:

* Attendance Fair: we are partnering with the communication team and Elizabeth Morris to host this year’s Attendance Fair conjointly to the October 2nd vaccine event. We will have numerous resources available for families to help overcome barriers related to attendance – we will offer a virtual option. Please help us share this information with parents and students, we will have activities around attendance and the opportunity to win prizes!

* Launching of our new Attendance Campaign: “ Make it a goal to show up”. We had to make some adjustments since we were asked to push the start date to October, we apologize for the inconvenience.. But it is here! Starting in October, we will be recognizing students around attendance. We ask you to please send nominations (or assign someone to do so) monthly. Please use this link and submit your nominations by no later than the 1st of the following month. For example, for September, please submit your nomination by no later than Friday, October 1st. We will then do a drawing for a few students per level (4 Elementary, 2 middle, and 2 high). Those students will be recognized by the A2A team, will receive a Sporting KC jersey and we will share it with parents and the community (social media, etc.). We will do this monthly until May.

2. Truancy and SPED students

At the most recent meeting with the Wyandotte County District Attorney, we were communicated that; to assure we are providing support to ALL students, SPED students can be petitioned to truancy court. This was communicated to Attendance Clerks during the last PD, along with the DA letter that needs to be sent to all students. Please help us make sure that this letter is sent to all students.

We want to remind everyone that we have created an Attend to Achieve (A2A) portal that has the KCKPS guidelines and procedures around attendance and truancy as well as numerous resources. We continue to provide training and support to all attendance clerks and we have shared reports so they can keep track of students’ attendance and truancy referrals submitted. Please do not hesitate to reach out to me or anyone on the A2A team if you have questions or need additional support.

National Custodians Day

from Communications & Marketing

October 2^nd is National Custodians Day, so we are looking to recognize our awesome staff but will need photos. Principals… please submit photos of your custodial staff to Sharita Hutton via email before Thursday, September 30^th.

Bullying Prevention Site Action Plans

From Student Services

Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?

Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.

Bullying Prevention Month and Unity Day

From Student Services

October is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.

Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.

For All Principals (Action Item)

District Content PD

From Professional Workforce Development

Principals, please share the 21-22 District Content PD – Locations/Links document with all staff, so they will know where to go and/or login for District Content PD.

• District Content PD is scheduled for Wednesday, Sept 22 for Middle Schools and 9:00 Elementary Schools.

• District Content PD is scheduled for Wednesday, Sept 29 for High Schools and 8:30 Elementary Schools.

• See the 21-22 KCKPS District PD Calendar for additional dates and information.

We are working hard to have our staff utilize this ONE document, 21-22 District Content PD – Locations/Links, as THE go-to source for District Content PD information.

For Building Administrators (Action Item)

Adding Staff to DCIP – Wednesday Course

From Diversity, Equity, and Inclusion

If you have not already done so, please add your staff to the DCIP – Wednesday CANVAS course. It is imperative that your staff are added to you building section so that your building IDP rep can take attendance and that your staff will get credit.

Here is a link on how to add staff to your specific section.

Please do not hesitate to reach out to Dr. Zakry Akagi-Bustin if you have any questions.

Trauma Sensitive and Resilient Schools MiniGrant Deadline

From Student Services
A quick reminder that resource requests for your Trauma Sensitive MiniGrant are due by October 1, 2021. I will not accept any requests made after 11:59pm on October 1, 2021. For questions, contact Brittany Talley.

Informational Items

For All Administrators (Informational Item)

Supplemental Fall Payments Due October 15, 2021

from Human Resources

Greeting administrators,

It is time to submit the names of staff who are participating in the following activities:

Activity
Payment Date
Activity
Payment Date
Band
12/15/21
National Honor Society
12/31/21
Class Sponsor
12/15/21
National Junior Honor Society
12/31/21
HS Debate
12/31/21
Newspaper
12/15/21
MS Debate
12/15/21
Orchestra
12/15/21
Drama
12/15/21
Pep Club
12/15/21
Drill Team
12/15/21
Principal’s Choice
12/31/21
Intramural Sports
12/31/21
Scholars Bowl
12/15/21
Jazz Band
12/15/21
STUCO
12/31/21
Louder than a Bomb
12/31/21
Teachers of Tomorrow
12/15/21
Marching Band
11/15/21
Vocal Music
12/15/21
Music
12/15/21
Yearbook
12/15/21

Submit names by October 15, 2021. Use one of the links below.

Elementary Schools
Middle Schools
High Schools

Certified Evaluation Timelines

from Human Resources
As we progress through the year, it is important that we stay abreast of the upcoming deadlines for staff evaluations. The staff evaluation timeline can be found in the Admin Guide under “Employee Evaluations”. If you scroll to the bottom, you will find a link to the timeline. The following should be or been complete by the following dates:

Year One and Two Teachers –

Due August 31 – Growth and Evaluation Orientation Meeting. Teacher Growth Plan Overview
Due September 1 – Teacher Completes Growth Plan
Due September 24 – Teacher Growth Plan – Supervisor Approval
Due September 24 – Observation 1 Complete
Due October 18 – Observation 2 Complete
Due Evaluation 1 – November 9 Complete

Year Three and Four Teachers –

Due August 31 – Growth and Evaluation Orientation Meeting. Teacher Growth Plan Overview
Due September 1 – Teacher Completes Growth Plan
Due September 24 – Teacher Growth Plan – Supervisor Approval
Due September 24 – Observation 1 Complete
Due November 9 – Observation 2 Complete
Due January 15 – Observation 3 Complete
Due February 15 – Evaluation 1 Complete

All Other Evaluations –

Due February 15 – Evaluation Complete

Fall Staff Reviews

from Human Resources

The Fall Staff Review is a comprehensive look at all teachers in your school, including all relevant data associated to staff. During this time the Principal(s), IIO and HR Advisor(s), Director(s) will identify staff that fall under the following categories, “Top Performer”, “Expected Performer”, and “Low Performer” The following are the dates associated.

By October 18 – HR sends form out to schools to fill out about each teacher in their building (with rubric)
By October 29 – School Principal(s) and IIOs will have completed form for all teachers in their respective buildings
By November 30 – Meeting with Admin and HR to discuss
By December 16 – Conversations with employees about performance and longevity.

Open House

From Human Resources
Dear Admins,

Fall has officially begun! With this new season, many applicants are ready for new beginnings and opportunities. You may have seen our social media, print, and district advertisements throughout this week regarding our Open House event on Wednesday, October 6 at Carl B. Bruce from 4:30 – 6:30 PM.

We have designed this event to be a true Open House where applicants can walk around from table to table to see the current or projected available positions at your building. If you or your assistant principal(s) plan on attending please sign up with this link and have it filled out before the end of the day on October 1, 2021, to secure your spot:

Requirements

Decorate table (Entice our applicants by showing off your building and why one should apply)
*Note: You may have to share half of your table with another school if each school is participating. We will inform you by Monday, October 4.
Arrive no later than 4:15 PM. If you will need to arrive after 4:30 PM, please let us know by October 5.
Have a list of current or future vacancies printed so it’s easier to provide for your applicants.
Have FUN

Attached is our digital flyer (English and Spanish). Please feel free to share with your networks.

If you have any questions please do not hesitate to contact me or Cynthia Fulks.

Thank you,

Alexus Salinas

National Walk and Bike to School Day

from Communications & Marketing

National Walk and Bike to School Day is quickly approaching. Looking for ideas on how to have your students participate? Want to get your school registered? Here is a link for more information.

HR FAQ is Live

from Human Resources
The HR FAQ is now live on the KCKPS website. Please use this resource to help answer questions for you and your staff.

Supervisor Checklist for Offboarding Employees

from Human Resources
New document has been added to the Admin Guide. This can be found under the Supervisor’s Checklist section. Please utilize this information in the instance of an employee exiting the district. There is a form required to collect assets and gain signatures from respective parties. Please utilize this document anytime an employee leaves the district. Please visit the Admin Guide to access. (You must be signed into your M account)

Remote Work Checklist for Quarantined Employees

from Human Resources

This protocol has been recent uploaded to the Admin Guide to provide supervisors with guidance on process for approving remote work for quarantined employees. This document explains the criteria, the process for approval, and information around class coverage and payment associated. Please visit the Admin Guide to access. (You must be signed into your M account)

COVID Mask Protocol and Corrective Action

From Human Resources

There has been a new resource added to the Administrator’s Guide regarding COVID mask protocol and corrective action associated with not following the protocol. Please visit the Admin Guide to access. (You must be signed in your M account)

October 6 – DCIP Training

from Student Services
The slides/facilitation guide for the Trauma Sensitive portion of the October 6 DCIP Wednesday have been uploaded to the Canvas course and sent out to Trauma Team Leads. If you have questions, please contact Brittany Talley.

New COVID-19 Vaccine Event on October 2, 2021

From Communications & Marketing

Whether it’s your first COVID-19 vaccine or your second dose, KCKPS is happy to be partnering once again with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2^nd from noon until 3pm at J. C. Harmon High School.

COVID-19 Vaccine Facts and Information

In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.

Sports Physical Forms

Pre-Participation Physical Evaluation (English)
Pre-Participation Physical Evaluation (Spanish)

The Health Department will be offering the Pfizer vaccine (two doses) and Johnson & Johnson vaccine (one dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian. With a signed form from a guardian, children 12 and up will be able to receive the COVID-19 vaccination without the guardian present. Those 12 and up must have the paperwork in hand to get the vaccine.

Those that get COVID-19 vaccinations will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.

In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners for free giveaways to get students ready for the winter months. Free food, ice cream and more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”

IMG_20210914_101220

IMG_20210914_101219

IMG_20210914_101218

image004-schlagle

image003-schlagle

image002

image002-schlagle

The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.

If you need a ride, we also have you covered.  KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.

We hope to see you there.

COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Elementary Principals (Informational Item)

Diploma+ FA Day is Monday, Oct. 4th

from Diploma+
Oct. 4th is our next Diploma+ FA Day. We are excited to see teachers sharing career information with students using Connector prerecorded videos, live Connector sessions or live zooms with career speakers they have arranged. Below are links to directions to view the Connector prerecorded videos, the Kansas Career flower with example careers for each petal and a link to the FA calendar for the year noting which days are for Diploma+. Please reach out to Renee Freers with any questions or for additional support.

Connector Goals Calendar

from Diploma+
This year the strategic plan goal is to have EVERY elementary counselor and EVERY elementary regular classroom teacher experience a LIVE Connector session with their students during the first semester and another LIVE session during the second semester. To keep us on track toward reaching the goals the following Goals Calendar has been created.Oct. 1 40% of the teachers will have attended a LIVE session with students
Nov. 5 70% of the teachers will have attended a LIVE session with students
Dec. 1 LAST day to request a LIVE session for 1st semester
Dec. 16. 100% of the teachers will have attended a LIVE session with studentsI will be celebrating those who met the mark through this newsletter and sending out individual building progress reports to the building administrators after each target date . This data will only be updated monthly this year so I cannot give more frequent progress reports. Please let Renee Freers know if your building would like any additional support or training.

For Elementary & Middle School Principals (Informational Item)

For Secondary Principals (Informational Item)

Canvas Training Sign-up for your school

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link  to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

For Building Administrators (Informational Item)

For All Principals (Informational Item)

Action Items

For All Administrators (Action)

National Custodians Day

from Communications & Marketing

October 2^nd is National Custodians Day, so we are looking to recognize our awesome staff but will need photos. Principals… please submit photos of your custodial staff to Sharita Hutton via email before Thursday, September 30^th.

FA Language Support Survey – Please share with staff

from Student Services

Please share with all staff!!

We acknowledge that language support is important, and Student Services is committed to providing the necessary resources to buildings. We understand that due to covid-19 we had a very limited number of in-person interpreters available for FA, that’s why we offered easy access to video remote interpreters through “Propio ONE”. Please take a moment to fill out this survey. We truly appreciate your feedback as we continue to find ways to improve language support and navigate the challenges this pandemic may bring.

Include on Staff/Department Meeting Agendas – Reminder of Immediate Reporting of Alleged Title IX Misconduct to Building/Department Title IX Coordinator

from Federal Programs

Per the Title IX regulations, August 11, 2020, any report made to a school staff member of alleged misconduct that is sexual in nature must be screened through the Title IX grievance process. From our district Title IX Coordinator/Investigator training, please remind all staff that if they receive a report from a student or colleague that involves any type of sexual misconduct, the information must be reported on immediately to the Building/Department Title IX Coordinator. This immediate consultation enables us to tighten alignment across departments and involve Human Resources regarding any potential leave that might need to occur, as well as other departments that might need to provide immediate support for student-on-student issues.

Bullying Prevention Site Action Plans

From Student Services

Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?

Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.

Bullying Prevention Month and Unity Day

From Student ServicesOctober is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.

Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.

For Secondary Administrators (Action)

2021-2022 Dyslexia Refresher

From Curriculum & Instruction
The yearly dyslexia training refresher should be shared with the following KSDE/KCKPS state mandated teachers:

Special Education (all levels)
English as a Second Language (all levels)
Reading Specialists (all levels)
Secondary ELA

The dyslexia training refresher video and participant Google Slide deck are provided in the Secondary Dyslexia Canvas course. This is not intended to be an asynchronous training but an opportunity for teachers to engage in review discussion and ask questions for clarity though either PLC or PD. Secondary instructional coaches have already engaged in this training. This training should be completed by all mandated educators by the end of the second quarter. The video provides opportunities to pause and allow processing time. An exit slip is embedded to document completion for KSDE and ask unanswered questions. This training video, before breaks for discussion/processing, is 23 minutes in length.

If you have questions about the process or the resources, please contact tracy.cooper@kckps.org.

For All Principals (Action Item)

KSDE/KCKPS Mandatory Dyslexia Training for New and Beginning Teachers

From Curriculum & Instruction

The KCKPS 2021-2022 new teachers certified in the following areas are required to complete the series of mandatory training modules for the KSDE Dyslexia Initiative:

Elementary General Education
Special Education (all levels)
English as a Second Language (all levels)
Reading Specialists (all levels)
Secondary ELA

KCKPS New Teacher Dyslexia Training will be offered on the following days & times:

September 22, 2021
For new middle school teachers (1:30-3:30)
For new 9:00am elementary school teachers (2:30-4:30)

September 29, 2021
For new high school teachers (1:00-3:00)
For new 8:30 am elementary school teachers (2:00-4:00)

The first module will be provided to all new teachers, via ZOOM. Instead of attending the district content PD day, new teachers will attend the Dyslexia Training Zoom session. District personnel leading the district content PD are aware the new teachers will not attend the content PD. New teachers will not be asked to “make-up” or complete any tasks missed.

All remaining modules for the Dyslexia Training will be completed asynchronously through the Elementary or Secondary Dyslexia Canvas courses. Information will be provided directly to new teachers when they attend their designated session listed above.

We recognize asynchronous learning will likely take place outside the teachers’ 8-hour workday. Therefore, upon completion of the remaining modules in the Dyslexia Training Canvas course, new teachers shall be subject to compensation for five hours of extra duty at the rate of $20.72 per hour. All modules must be completed prior to submitting a timesheet for compensation. The process for teachers to submit timesheets will be shared during the initial sessions on September 22 or September 29. All mandatory dyslexia training must be complete by November 12, 2021.

The zoom link for the sessions will be provided in the 21-22 District Content PD – Locations/Links within the “Dyslexia Training for New Teachers” tab.

If you have a teacher hired for the 2021-2022 , who for any reason, is not able to complete the modules within the Canvas course this by November 12, that teacher will need to contact tracy.cooper@kckps.org.

District Content PD

From Professional Workforce Development

Principals, please share the 21-22 District Content PD – Locations/Links document with all staff, so they will know where to go and/or login for District Content PD.

• District Content PD is scheduled for Wednesday, Sept 22 for Middle Schools and 9:00 Elementary Schools.

• District Content PD is scheduled for Wednesday, Sept 29 for High Schools and 8:30 Elementary Schools.

• See the 21-22 KCKPS District PD Calendar for additional dates and information.

We are working hard to have our staff utilize this ONE document, 21-22 District Content PD – Locations/Links, as THE go-to source for District Content PD information.

For Building Administrators (Action Item)

Trauma Sensitive and Resilient Schools MiniGrant Deadline

From Student Services
A quick reminder that resource requests for your Trauma Sensitive MiniGrant are due by October 1, 2021. I will not accept any requests made after 11:59pm on October 1, 2021. For questions, contact Brittany Talley.

Informational Items

Open House

From Human Resources
Dear Admins,

Fall has officially begun! With this new season, many applicants are ready for new beginnings and opportunities. You may have seen our social media, print, and district advertisements throughout this week regarding our Open House event on Wednesday, October 6 at Carl B. Bruce from 4:30 – 6:30 PM.

We have designed this event to be a true Open House where applicants can walk around from table to table to see the current or projected available positions at your building. If you or your assistant principal(s) plan on attending please sign up with this link and have it filled out before the end of the day on October 1, 2021, to secure your spot:

Requirements

Decorate table (Entice our applicants by showing off your building and why one should apply)
*Note: You may have to share half of your table with another school if each school is participating. We will inform you by Monday, October 4.
Arrive no later than 4:15 PM. If you will need to arrive after 4:30 PM, please let us know by October 5.
Have a list of current or future vacancies printed so it’s easier to provide for your applicants.
Have FUN

Attached is our digital flyer (English and Spanish). Please feel free to share with your networks.

If you have any questions please do not hesitate to contact me or Cynthia Fulks.

Thank you,

Alexus Salinas

National Walk and Bike to School Day

from Communications & Marketing

National Walk and Bike to School Day is quickly approaching. Looking for ideas on how to have your students participate? Want to get your school registered? Here is a link for more information.

HR FAQ is Live

from Human Resources
The HR FAQ is now live on the KCKPS website. Please use this resource to help answer questions for you and your staff.

For All Administrators (Informational Item)

Supervisor Checklist for Offboarding Employees

from Human Resources
New document has been added to the Admin Guide. This can be found under the Supervisor’s Checklist section. Please utilize this information in the instance of an employee exiting the district. There is a form required to collect assets and gain signatures from respective parties. Please utilize this document anytime an employee leaves the district. Please visit the Admin Guide to access. (You must be signed into your M account)

Remote Work Checklist for Quarantined Employees

from Human Resources

This protocol has been recent uploaded to the Admin Guide to provide supervisors with guidance on process for approving remote work for quarantined employees. This document explains the criteria, the process for approval, and information around class coverage and payment associated. Please visit the Admin Guide to access. (You must be signed into your M account)

COVID Mask Protocol and Corrective Action

From Human Resources

There has been a new resource added to the Administrator’s Guide regarding COVID mask protocol and corrective action associated with not following the protocol. Please visit the Admin Guide to access. (You must be signed in your M account)

October 6 – DCIP Training

from Student Services
The slides/facilitation guide for the Trauma Sensitive portion of the October 6 DCIP Wednesday have been uploaded to the Canvas course and sent out to Trauma Team Leads. If you have questions, please contact Brittany Talley.

Procedure for After Hours Title IX ‘Please Call’ Emails

from Federal Programs

Title IX ‘Please Call’ emails received after hours will be responded to by the District Title IX Department on the following day. This procedural decision is made due to the fact that ‘Please Call’ emails received after hours have not been sent out of an urgent need, but rather when the Title IX Coordinator had time to send the notification that an incident had occurred earlier that day.

If there IS an urgent need for an immediate response to a ‘Please Call’ email sent after hours, please call Lisa Walker, District Title IX Coordinator (913-340-0588) or Curtis Nicholson, District Title IX Investigator (913) 907-5447) AFTER you send the ‘Please Call’ email.

Staples Account Representative Change

From Purchasing

Please note that Laura Mathis is no longer with Staples and Jamie Thomas will be taking over for her. Following is Jamie’s contact information:

Jamie Thomas
Office 918-669-4006
Cell 918-808-0275
jamie.thomas@staples.com

Here you will find a document that has important contact information for Staples. Please forward to your Treasurer (Schools) or Administrative Assistants (Departments).

New COVID-19 Vaccine Event on October 2, 2021

From Communications & Marketing

Whether it’s your first COVID-19 vaccine or your second dose, KCKPS is happy to be partnering once again with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2^nd from noon until 3pm at J. C. Harmon High School.

COVID-19 Vaccine Facts and Information

In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.

Sports Physical Forms

Pre-Participation Physical Evaluation (English)
Pre-Participation Physical Evaluation (Spanish)

The Health Department will be offering the Pfizer vaccine (two doses) and Johnson & Johnson vaccine (one dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian. With a signed form from a guardian, children 12 and up will be able to receive the COVID-19 vaccination without the guardian present. Those 12 and up must have the paperwork in hand to get the vaccine.

Those that get COVID-19 vaccinations will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.

In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners for free giveaways to get students ready for the winter months. Free food, ice cream and more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”

IMG_20210914_101220

IMG_20210914_101219

IMG_20210914_101218

image004-schlagle

image003-schlagle

image002

image002-schlagle

The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.

If you need a ride, we also have you covered.  KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.

We hope to see you there.

COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Elementary Principals (Informational Item)

Connector Goals Calendar

from Diploma+
Connector Goals Calendar:
This year the strategic plan goal is to have EVERY elementary counselor and EVERY elementary regular classroom teacher experience a LIVE Connector session with their students during the first semester and another LIVE session during the second semester. To keep us on track toward reaching the goals the following Goals Calendar has been created.Oct. 1 40% of the teachers will have attended a LIVE session with students
Nov. 5 70% of the teachers will have attended a LIVE session with students
Dec. 1 LAST day to request a LIVE session for 1st semester
Dec. 16. 100% of the teachers will have attended a LIVE session with studentsI will be celebrating those who met the mark through this newsletter and sending out individual building progress reports to the building administrators after each target date . This data will only be updated monthly this year so I cannot give more frequent progress reports. Please let Renee Freers know if your building would like any additional support or training.

Curriculum Department Open House

From Curriculum & Instruction
We want your feedback! Come and preview the proposed K-3 ELA resources for the 2022-2023 school year. All staff, parents, students, and community members are welcome to come to Central Office Room 132 on Thursday, September 23rd anytime between 4:30 and 6:30. Please use visitor parking and enter through the main entrance.
Open House PDF Flyer

For Elementary & Middle School Principals (Informational Item)

Building Spelling Bee Sponsors & Wyandotte County Spelling Bee

From Curriculum & Instruction

Just a friendly reminder, that the 2022 Wyandotte County Spelling Bee, hosted by KCKPS, will be held on Saturday, February 5 at 9:30. The event format (online or in-person) is currently undecided. Building spelling bee sponsors will organize a process at the building level (elementary & middle schools, grades 3-8) to determine a student to represent each building at the county spelling bee. The building administrator or chosen sponsor in each building must complete the form linked below no later than Friday, October 1. Each building/sponsor will be registered with Scripps National Spelling Bee to support preparation for the building and county bees.

Please complete the form even if your building chooses not to participate.

We will also schedule a district on-line meeting for sponsors in late October or early November. One building sponsor per building will be compensated for 10 extra duty hours.
Please contact tracy.cooper@kckps.org with any questions.

For Secondary Principals (Informational Item)

SECD and Math Cadre

From Curriculum & Instruction
In a collaborative partnership, Student Services and Curriculum & Instruction is seeking educators to update the middle school math GVCs to include our KSDE Social, Emotional, and Character Development (SECD) Model Standards. We are asking for one math teacher representative from each middle school and 3 Instructional Coaches to review the SECD Standards and align them to our current Middle School Math GVCs. Cadre members will be compensated at their hourly rate for 10 hours of work (2 meetings and 8 hours of independent work). Coaches and teachers will be receiving an email from Dr. Kurt Parker with information on how to participate.

Canvas Training Sign-up for your school

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link  to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

For Building Administrators (Informational Item)

For All Principals (Informational Item)

Tune-Up to Transform School Improvement Plans Resources

from Federal Programs

All resources used at the Tune-Up to Transform School Improvement Plan professional development session have been linked to the KCK Principal Handbook School Improvement Plan resource page, as well as stored in the Tune-Up to Transform School Improvement Plans PD Session – September 16 2021 folder. Contact Lisa Walker if further assistance is needed in accessing tools to use with your BLTs and PLCs!

Teacher Opportunity – Nelson-Atkins

from IARC

Art Reset: Virtual Educator Wellness – Please forward to ALL teachers

Wednesday, Sept. 29, 2021, 4:30 pm

During this FREE 45-minute program, we’ll lead participants through close looking, drawing, and movement activities that center on works of art and are designed to foster educator wellness.

Register here.

Action Items

For All Administrators (Action)

Bullying Prevention Site Action Plans

From Student Services

Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?

Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.

Bullying Prevention Month and Unity Day

From Student ServicesOctober is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.

Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.

For Secondary Administrators (Action)

The yearly dyslexia training refresher should be shared with the following KSDE/KCKPS state mandated teachers:

Special Education (all levels)
English as a Second Language (all levels)
Reading Specialists (all levels)
Secondary ELA

The dyslexia training refresher video and participant Google Slide deck are provided in the Secondary Dyslexia Canvas course. This is not intended to be an asynchronous training but an opportunity for teachers to engage in review discussion and ask questions for clarity though either PLC or PD. Secondary instructional coaches have already engaged in this training. This training should be completed by all mandated educators by the end of the second quarter. The video provides opportunities to pause and allow processing time. An exit slip is embedded to document completion for KSDE and ask unanswered questions. This training video, before breaks for discussion/processing, is 23 minutes in length.

If you have questions about the process or the resources, please contact tracy.cooper@kckps.org.

For All Principals (Action Item)

KSDE/KCKPS Mandatory Dyslexia Training for New and Beginning Teachers

From Curriculum & Instruction

The KCKPS 2021-2022 new teachers certified in the following areas are required to complete the series of mandatory training modules for the KSDE Dyslexia Initiative:

Elementary General Education
Special Education (all levels)
English as a Second Language (all levels)
Reading Specialists (all levels)
Secondary ELA

KCKPS New Teacher Dyslexia Training will be offered on the following days & times:

September 22, 2021
For new middle school teachers (1:30-3:30)
For new 9:00am elementary school teachers (2:30-4:30)

September 29, 2021
For new high school teachers (1:00-3:00)
For new 8:30 am elementary school teachers (2:00-4:00)

The first module will be provided to all new teachers, via ZOOM. Instead of attending the district content PD day, new teachers will attend the Dyslexia Training Zoom session. District personnel leading the district content PD are aware the new teachers will not attend the content PD. New teachers will not be asked to “make-up” or complete any tasks missed.

All remaining modules for the Dyslexia Training will be completed asynchronously through the Elementary or Secondary Dyslexia Canvas courses. Information will be provided directly to new teachers when they attend their designated session listed above.

We recognize asynchronous learning will likely take place outside the teachers’ 8-hour workday. Therefore, upon completion of the remaining modules in the Dyslexia Training Canvas course, new teachers shall be subject to compensation for five hours of extra duty at the rate of $20.72 per hour. All modules must be completed prior to submitting a timesheet for compensation. The process for teachers to submit timesheets will be shared during the initial sessions on September 22 or September 29. All mandatory dyslexia training must be complete by November 12, 2021.

The zoom link for the sessions will be provided in the 21-22 District Content PD – Locations/Links within the “Dyslexia Training for New Teachers” tab.

If you have a teacher hired for the 2021-2022 , who for any reason, is not able to complete the modules within the Canvas course this by November 12, that teacher will need to contact tracy.cooper@kckps.org.

Informational Items

For All Administrators (Informational Item)

New COVID-19 Vaccine Event on October 2, 2021

From Communications & Marketing

Whether it’s your first COVID-19 vaccine or your second dose, KCKPS is happy to be partnering once again with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2^nd from noon until 3pm at J. C. Harmon High School.

COVID-19 Vaccine Facts and Information

In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.

Sports Physical Forms

Pre-Participation Physical Evaluation (English)
Pre-Participation Physical Evaluation (Spanish)

The Health Department will be offering the Pfizer vaccine (two doses) and Johnson & Johnson vaccine (one dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian. With a signed form from a guardian, children 12 and up will be able to receive the COVID-19 vaccination without the guardian present. Those 12 and up must have the paperwork in hand to get the vaccine.

Those that get COVID-19 vaccinations will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.

In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners for free giveaways to get students ready for the winter months. Free food, ice cream and more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”

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The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.

If you need a ride, we also have you covered.  KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.

We hope to see you there.

COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish

Posted September 9, 2021

Hispanic Heritage Month Resources (please share with staff)

From Curriculum & Instruction

In honor of Hispanic Heritage Month, celebrated every year from September 15 to October 15, we have gathered free educational resources for you to share with your students. Explore the experiences, culture, and contributions of Hispanic Americans who have shaped history.

Feel free to reach out to the Curriculum and Instruction Department for support.

Hispanic Heritage Month and Module 2 Wrap Up

From Diversity, Equity and Inclusion

From September 15th through October 15th is Hispanic Heritage Month. Through this month, we recognize the achievements and contributions of Hispanic American champions who have inspired others to achieve success!

This link has a great graphic about the history oh Hispanic Heritage Month. Additionally, a link to the Hispanic Heritage month website where teachers can access great resources and materials.

Hispanic Heritage Month Website

The Department of DEI wants to thank you all for attending Module 2 – Implicit Bias Professional Development Session. Here is the ending video from DEI PD on 9/16. Please let us know if have any questions!

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Elementary Principals (Informational Item)

Connector Help Session

From Diploma+

Help is on the way! Please announce to your PreK-5 that a Connector Help hour is available on Tuesday, Sept. 21 from 4:00-5:00. This will be an open Zoom session. They may jump in and get one on one help whenever it is convenient for them.

Connector Help Hour Link

Meeting ID: 899 4436 7897
Passcode: nn0zFJ

Remember: The Strategic Goal for all Elementary classroom teachers is to share at least 1 live Connector session with their students during the fall semester. Now is the time to write the request.

Curriculum Department Open House

From Curriculum & Instruction
We want your feedback! Come and preview the proposed K-3 ELA resources for the 2022-2023 school year. All staff, parents, students, and community members are welcome to come to Central Office Room 132 on Thursday, September 23rd anytime between 4:30 and 6:30. Please use visitor parking and enter through the main entrance.
Open House PDF Flyer

For Elementary & Middle School Principals (Informational Item)

Building Spelling Bee Sponsors & Wyandotte County Spelling Bee

From Curriculum & Instruction

Just a friendly reminder, that the 2022 Wyandotte County Spelling Bee, hosted by KCKPS, will be held on Saturday, February 5 at 9:30. The event format (online or in-person) is currently undecided. Building spelling bee sponsors will organize a process at the building level (elementary & middle schools, grades 3-8) to determine a student to represent each building at the county spelling bee. The building administrator or chosen sponsor in each building must complete the form linked below no later than Friday, October 1. Each building/sponsor will be registered with Scripps National Spelling Bee to support preparation for the building and county bees.

Please complete the form even if your building chooses not to participate.

We will also schedule a district on-line meeting for sponsors in late October or early November. One building sponsor per building will be compensated for 10 extra duty hours.
Please contact tracy.cooper@kckps.org with any questions.

For Secondary Principals (Informational Item)

Canvas Training Sign-up for your school

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link  to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

For Building Administrators (Informational Item)

SAEBRS/mySAEBRS Extension

From Multi-Tiered System of Supports (MTSS)
Just a reminder that we are administering both the mySAEBRS (student SEL self-assessment for 3rd-12th grade) and the SAEBRS (teacher administered on each student – K-12th grade). Previous communication regarding the SAEBRS and mySAEBRS was shared on 9-10-21 and 9-14-21 through the Administrators Desk. Based on feedback from the system, some may have forgotten that we were administering those assessments. Therefore, to ensure we can get as many 3rd-12th grade students to take the mySAEBRS, we have extended the window until September 30. The SAEBRS window is currently open and will close on September 30th as well. Please refer to the Comprehensive Assessment Plan  for the assessment schedule.

For All Principals (Informational Item)

2021 Career Expo KC for Middle & High School Students

From Communications & Marketing

Please share with your teachers and staff.

Join us for a VIRTUAL, live, interactive event that will help students explore high-demand jobs in public service.

Register your school today!

We invite you to sign up your school for the region’s fourth Public Service Youth Career Expo which takes place Nov. 3-4, 2021. This free, virtual event will help middle and high-school students explore high-demand and rewarding career opportunities in local government. Cities and counties across the Kansas City region have joined forces to co-sponsor this high-impact event giving students the opportunity to interact with local public sector employees in 10 different public sector career areas.

Join one or many of the interactive sessions that will be available over two days. Each career area will present two times the first day and two times the second day. Four simultaneous sessions will run each hour. Each session will last 45 minutes, with a 15 minute break between each. Schedules have been reversed for the second day to give schools maximum options to attend sessions that fit their schedules.

Register your public, private, charter, or homeschool classroom today!

* No individual student registrations, please.

Registration is open through Oct. 15, 2021. Sign up HERE!

Solicitations from External Agency Recruiters about SPED Staffing

From Special Education

Please refrain from communicating with external staffing agencies regarding SPED staffing needs. These solicitations do not follow internal policy relevant to SPED contracts. SPED agency staffing decisions are centralized within the SPED department. We have multiple agencies with whom we contract staff. The recent communications from Travelers are solicitations that circumvent the Wyandotte Comprehensive SPED Cooperative contract approval process.

Thank you principals for alerting SPED leadership to this issue. Please forward those communications to your SPED Coordinator who will alert SPED Executive Leadership. Dr. Lawrie and Dana Nelson are authorized to communicate with agencies and/or make staffing decisions.

NCTM Virtual Conference for KCKPS Math Teachers

From Federal Programs

Consider using some of your building budget to send KCKPS Math Teachers to the National Council of Teachers of Mathematics (NCTM), NCTM 2021 Fall Virtual Conference. The conference will be held November 17- 20 and will focus on the strategies, technologies and resources you need to support student learning and well-being throughout the year.

NCTM Virtual Conferences have connected thousands of mathematics educators to network, share and learn innovative teaching approaches in their classrooms.

Register before October 20 and save up to 10%. Registration includes access to all sessions for 45 days after the conference ends. Don’t miss this unparalleled learning and networking opportunity. #NCTMVC21

Action Items

For All Administrators (Action)

Bullying Prevention Site Action Plans

From Student Services

Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?

Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.

Bullying Prevention Month and Unity Day

From Student ServicesOctober is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.

Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.

For Secondary Administrators (Action)

KCTC Survey

From Student Services

Our district utilizes the Kansas Communities That Cares (KCTC) Survey to gather information needed to plan prevention strategies and judge their effectiveness, measure the district’s social-emotional strengths and weaknesses, and provide data for our current KESA plan. Between November 2021 and January 2022, our district’s 6th, 8th, 10th, and 12th grade students will be participating in the KCTC survey and we are asking for your help in doing this. Please complete the linked spreadsheet with your point of contact for the KCTC survey (KCTC Point of Contact Spreadsheet) by September 17th. This person can be a counselor, FACES, or another individual who supports KCTC administration in your building.

KCTC Info PDF

Informational Items

For All Administrators (Informational Item)

Hispanic Heritage Month and Module 2 Wrap Up

From Diversity, Equity and Inclusion

From September 15th through October 15th is Hispanic Heritage Month. Through this month, we recognize the achievements and contributions of Hispanic American champions who have inspired others to achieve success!

This link has a great graphic about the history oh Hispanic Heritage Month. Additionally, a link to the Hispanic Heritage month website where teachers can access great resources and materials.

Hispanic Heritage Month Website

The Department of DEI wants to thank you all for attending Module 2 – Implicit Bias Professional Development Session. Here is the ending video from DEI PD on 9/16. Please let us know if have any questions!

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

21-22 Mandatory Training

From Human Resources

Principals and Department Leaders,

Please review the attached document. Staff listed on this document have enrolled but have NOT completed the 21-22 Mandatory Training in Frontline.

Find your staff who have NOT completed the 21-22 Mandatory Training in Frontline (showing as N/A on the sheet.) Direct them to complete the 21-22 Mandatory Training in Frontline by end of business on Wednesday, September 15, 2021.

If you or your staff have any technical questions about Frontline, please contact your building IDP Representative. If the IPD Rep is having issues they can reach out to their contact in HR. Brief directions on how to view the videos are below.

Please note – HR will send an updated completion list on Friday for the 21-22 Mandatory Training in Frontline.

Action Item: Share the information below with your staff who have NOT completed the 21-22 Mandatory Training in Frontline:

Staff,

Our records indicate you have not completed the 21-22 Mandatory Training in Frontline. You have until the end of business on Wednesday, September 15, 2021, to complete the training.

Steps to view the 21-22 Mandatory Training in Frontline:
Login to Frontline Professional Growth
Click on Learning Plan
Find the trainings, KCKPS Mandatory Training 2021-2022, under Approved and/or In-Progress
Click Manage next to the training
Click Launch on both screens that pop up
View all videos on the list to completion
If you have watched the video to the end, but it is not showing as complete, log out of Frontline and log back in; the video should then show as complete.

If you have any technical questions about Frontline, please contact your building IDP Representative.
Thank you.

For Elementary Principals (Informational Item)

Connector Help Session

From Diploma+

Help is on the way! Please announce to your PreK-5 that a Connector Help hour is available on Tuesday, Sept. 21 from 4:00-5:00. This will be an open Zoom session. They may jump in and get one on one help whenever it is convenient for them.

Connector Help Hour Link

Meeting ID: 899 4436 7897
Passcode: nn0zFJ

Remember: The Strategic Goal for all Elementary classroom teachers is to share at least 1 live Connector session with their students during the fall semester. Now is the time to write the request.

Pat on the Back!!

From Diploma+

Teachers in these buildings are already requesting live sessions on the Connector!

Banneker
Caruthers
Claude Huyck
Eugene Ware
Frances Willard
Frank Rushton
Hazel Grove
John Fiske
Lindbergh
Mark Twain
McKinley
ME Pearson
Quindaro
Stony Point North
TA Edison
West Park
Whittier

Principals – we know this does not happen without your support and encouragement. Thanks!!

Curriculum Department Open House

From Curriculum & Instruction
We want your feedback! Come and preview the proposed K-3 ELA resources for the 2022-2023 school year. All staff, parents, students, and community members are welcome to come to Central Office Room 132 on Thursday, September 23rd anytime between 4:30 and 6:30. Please use visitor parking and enter through the main entrance.
Open House PDF Flyer

For Secondary Principals (Informational Item)

Canvas Training Sign-up for your school

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link  to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

For Building Administrators (Informational Item)

SAEBRS/mySAEBRS Extension

From Multi-Tiered System of Supports (MTSS)
Just a reminder that we are administering both the mySAEBRS (student SEL self-assessment for 3rd-12th grade) and the SAEBRS (teacher administered on each student – K-12th grade). Previous communication regarding the SAEBRS and mySAEBRS was shared on 9-10-21 and 9-14-21 through the Administrators Desk. Based on feedback from the system, some may have forgotten that we were administering those assessments. Therefore, to ensure we can get as many 3rd-12th grade students to take the mySAEBRS, we have extended the window until September 30. The SAEBRS window is currently open and will close on September 30th as well. Please refer to the Comprehensive Assessment Plan  for the assessment schedule.
 

Action Items

For All Administrators (Action)

For Building Administrators/Principals/Title IX Coordinators (Action)

SIT Coordinators Meeting – Tuesday, September 21

From Multi-Tiered System of Supports (MTSS)

Please share with your Building SIT Coordinator(s)

Greetings SIT Coordinators and Principals,

Our first SIT Coordinator meeting will be held on Tuesday, September 21 from 4:00pm-5:00pm via Zoom. Principals are invited to attend as well. Please use the following Zoom invite to access our meeting:

Topic: SIT Coordinators Meeting – September 21
Time: Sep 21, 2021 04:00 PM Central Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/89223625554?pwd=YzFSL2dKODZtNFZsRHluL2xidTE0UT09

Meeting ID: 892 2362 5554
Passcode: 488541
__________________________________________________________

Principals, if you have not done so yet, please use this Google sheet [SIT Building Coordinator Contact Sheet] to update the names of your building SIT Coordinators. Please use the following recommendations as you determine who will be your SIT Coordinator for this school year:
– Basic understanding of the SIT process to help lead others through the process in your building
– Credibility with all staff as an instructional leader with knowledge of evidenced-based instructional strategies
– Knowledgeable about the principles of Trauma Sensitive and —Resilient Schools and the ability to apply those when working with children and adults
– Ability to use and coach others on how to use Infinite Campus
– Schedule that allows for attendance at regularly scheduled SIT Coordinator meetings

Principal Approval – September 20th

From ESOL

All EC-5 administrators will need to collect screenshots of push-in schedules for their buildings. Upload these screenshots to the Google Folder for your building, uploads are due September 15th. These need to be collected from ESL staff and any push-in/pull-out support (SPED, Gifted, Reading Intervention). This is the “final approval” for September 20th, this task was previously completed in IC Web. Due September 15th.

All Secondary Administrators will need to collect screenshots of push-in schedules for ESOL aides. Upload these screenshots to the Google Folder for your building, uploads are due September 15th. This is a new task for secondary admin. Due September 15th.

**NO Changes to push-in/pull-out schedules until after October 4th.

For Title I Principals (Action)

Required District Title I Advisory Meeting/Staff & Parent Representatives

From Curriculum & Instruction

The Required District Title I Advisory Meeting will be held virtually this year, due to COVID mitigations. Similar to what we did in 2020-21, we will hold 3 separate virtual advisory meetings to increase engagement opportunities for all participants. The meetings are scheduled as follows:
Tuesday, 9/21/21 – 4:30 – 5:30pm: Argentine/Arrowhead/Central and Elementary Schools (Alpha order-Banneker-Grant)
Wednesday, 9/22/21 – 4:30 – 5:30pm: Carl B Bruce/Gloria Willis and Elementary Schools (Alpha order: Hazel Grove – New Chelsea)
Thursday, 9/23/21 – 4:30 – 5:30pm: Eisenhower/Rosedale and Elementary Schools (Alpha order: New Stanley-Whittier)

Please confirm participation of your required 1 certified staff and 1 parent representative and make sure you’ve forwarded the calendar invitation with the Zoom link to your stakeholders.

Extra duty pay must be pre-approved by BOE.

For Secondary Administrators (Action)

KCTC Survey

From Student Services

Our district utilizes the Kansas Communities That Cares (KCTC) Survey to gather information needed to plan prevention strategies and judge their effectiveness, measure the district’s social-emotional strengths and weaknesses, and provide data for our current KESA plan. Between November 2021 and January 2022, our district’s 6th, 8th, 10th, and 12th grade students will be participating in the KCTC survey and we are asking for your help in doing this. Please complete the linked spreadsheet with your point of contact for the KCTC survey (KCTC Point of Contact Spreadsheet) by September 17th. This person can be a counselor, FACES, or another individual who supports KCTC administration in your building.

KCTC Info PDF

Informational Items

For All Administrators (Informational Item)

New COVID-19 Vaccine Event on October 2, 2021

From Communications & Marketing

Please share this information with your staff and families:

Whether it’s your first Covid-19 vaccine or your second dose, KCKPS is happy to be partnering with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2^nd from noon until 3pm at J. C. Harmon High School.

In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.

The Health Department will be offering the Pfizer vaccine (2-doses) and Johnson & Johnson vaccine (1-dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian.

Those that get vaccinated will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.

In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners  for free giveaways to get students ready for the winter months. Free food, free ice cream, and much more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”

The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.

If you need a ride, we also have you covered.  KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.

We hope to see you there.

COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish

Through collaboration between the National Education Association (NEA) and California Casuality there are three (3) opportunities for members and their schools to benefit.

1. California Casuality Arts and Music Grant ($250)
CalCasMusicArtsGrant.com
2. California Casuality Athletics Grant ($1000)
www.calcasathletics.com
3. $2500 Educator Jackpot
readyfor2500.com/NEA

All new hires in the district (certified and classified) will need to attend the in-person orientation, which are held on the Wednesday following a regular BOE meeting. All trainings will be held at the central office from 8am to 4pm. Please make sure your new hires attend the orientation. If you have questions, contact Sherrie Piedimonte. Thank you!!

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For EC-5 Principals (Informational Item)

PD Recording: Built for These Times – Making the Shift to the Science of Reading

From Curriculum & Instruction

Thank you to everyone who joined us via Zoom for Friday’s special presentation of Built for These Times: Making the Shift to the Science of Reading with Susan Lambert & Natalie Wexler. To view the recording, please use this link. Instructional Coaches have been emailed this recording with specific guidelines for use in PLCs or as PD. Please contact Alli Rice at allison.rice@kckps.org with any questions.

Event Flyer PDF

For Elementary Principals (Informational Item)

Pat on the Back!!

From Diploma+

Teachers in these buildings are already requesting live sessions on the Connector!

Banneker
Caruthers
Claude Huyck
Eugene Ware
Frances Willard
Frank Rushton
Hazel Grove
John Fiske
Lindbergh
Mark Twain
McKinley
ME Pearson
Quindaro
Stony Point North
TA Edison
West Park
Whittier

Principals – we know this does not happen without your support and encouragement. Thanks!!

Curriculum Department Open House

From Curriculum & Instruction
We want your feedback! Come and preview the proposed K-3 ELA resources for the 2022-2023 school year. All staff, parents, students, and community members are welcome to come to Central Office Room 132 on Thursday, September 23rd anytime between 4:30 and 6:30. Please use visitor parking and enter through the main entrance.
Open House PDF Flyer

For Secondary Principals (Informational Item)

Canvas Training for Secondary Schools – Wendy Will Come All Day!

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link  to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

For BusinessPLUS Users (Informational Item)

Lunch & Learn

From Purchasing

The Purchasing Department will be hosting Zoom sessions to go over important information related to purchasing and accounts payable. These sessions will be your opportunity to hear about department processes, resources, staff and hot topics… as well as your chance to ask questions about the things you aren’t really sure about.

We look forward to your participation and seeing you.

Meeting Info PDF