Action Items
For All Administrators (Action)
National Custodians Day
from Communications & Marketing
October 2nd is National Custodians Day, so we are looking to recognize our awesome staff but will need photos. Principals… please submit photos of your custodial staff to Sharita Hutton via email before Thursday, September 30th.
FA Language Support Survey – Please share with staff
from Student Services
Please share with all staff!!
We acknowledge that language support is important, and Student Services is committed to providing the necessary resources to buildings. We understand that due to covid-19 we had a very limited number of in-person interpreters available for FA, that’s why we offered easy access to video remote interpreters through “Propio ONE”. Please take a moment to fill out this survey. We truly appreciate your feedback as we continue to find ways to improve language support and navigate the challenges this pandemic may bring.
Include on Staff/Department Meeting Agendas – Reminder of Immediate Reporting of Alleged Title IX Misconduct to Building/Department Title IX Coordinator
from Federal Programs
Per the Title IX regulations, August 11, 2020, any report made to a school staff member of alleged misconduct that is sexual in nature must be screened through the Title IX grievance process. From our district Title IX Coordinator/Investigator training, please remind all staff that if they receive a report from a student or colleague that involves any type of sexual misconduct, the information must be reported on immediately to the Building/Department Title IX Coordinator. This immediate consultation enables us to tighten alignment across departments and involve Human Resources regarding any potential leave that might need to occur, as well as other departments that might need to provide immediate support for student-on-student issues.
Bullying Prevention Site Action Plans
From Student Services
Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?
Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.
Bullying Prevention Month and Unity Day
From Student ServicesOctober is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.
Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.
For Secondary Administrators (Action)
2021-2022 Dyslexia Refresher
From Curriculum & Instruction
The yearly dyslexia training refresher should be shared with the following KSDE/KCKPS state mandated teachers:
Special Education (all levels)
English as a Second Language (all levels)
Reading Specialists (all levels)
Secondary ELA
The dyslexia training refresher video and participant Google Slide deck are provided in the Secondary Dyslexia Canvas course. This is not intended to be an asynchronous training but an opportunity for teachers to engage in review discussion and ask questions for clarity though either PLC or PD. Secondary instructional coaches have already engaged in this training. This training should be completed by all mandated educators by the end of the second quarter. The video provides opportunities to pause and allow processing time. An exit slip is embedded to document completion for KSDE and ask unanswered questions. This training video, before breaks for discussion/processing, is 23 minutes in length.
If you have questions about the process or the resources, please contact tracy.cooper@kckps.org.
For All Principals (Action Item)
KSDE/KCKPS Mandatory Dyslexia Training for New and Beginning Teachers
From Curriculum & Instruction
The KCKPS 2021-2022 new teachers certified in the following areas are required to complete the series of mandatory training modules for the KSDE Dyslexia Initiative:
Elementary General Education
Special Education (all levels)
English as a Second Language (all levels)
Reading Specialists (all levels)
Secondary ELA
KCKPS New Teacher Dyslexia Training will be offered on the following days & times:
September 22, 2021
For new middle school teachers (1:30-3:30)
For new 9:00am elementary school teachers (2:30-4:30)
September 29, 2021
For new high school teachers (1:00-3:00)
For new 8:30 am elementary school teachers (2:00-4:00)
The first module will be provided to all new teachers, via ZOOM. Instead of attending the district content PD day, new teachers will attend the Dyslexia Training Zoom session. District personnel leading the district content PD are aware the new teachers will not attend the content PD. New teachers will not be asked to “make-up” or complete any tasks missed.
All remaining modules for the Dyslexia Training will be completed asynchronously through the Elementary or Secondary Dyslexia Canvas courses. Information will be provided directly to new teachers when they attend their designated session listed above.
We recognize asynchronous learning will likely take place outside the teachers’ 8-hour workday. Therefore, upon completion of the remaining modules in the Dyslexia Training Canvas course, new teachers shall be subject to compensation for five hours of extra duty at the rate of $20.72 per hour. All modules must be completed prior to submitting a timesheet for compensation. The process for teachers to submit timesheets will be shared during the initial sessions on September 22 or September 29. All mandatory dyslexia training must be complete by November 12, 2021.
The zoom link for the sessions will be provided in the 21-22 District Content PD – Locations/Links within the “Dyslexia Training for New Teachers” tab.
If you have a teacher hired for the 2021-2022 , who for any reason, is not able to complete the modules within the Canvas course this by November 12, that teacher will need to contact tracy.cooper@kckps.org.
District Content PD
From Professional Workforce Development
Principals, please share the 21-22 District Content PD – Locations/Links document with all staff, so they will know where to go and/or login for District Content PD.
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District Content PD is scheduled for Wednesday, Sept 22 for Middle Schools and 9:00 Elementary Schools.
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District Content PD is scheduled for Wednesday, Sept 29 for High Schools and 8:30 Elementary Schools.
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See the 21-22 KCKPS District PD Calendar for additional dates and information.
We are working hard to have our staff utilize this ONE document, 21-22 District Content PD – Locations/Links, as THE go-to source for District Content PD information.
For Building Administrators (Action Item)
Trauma Sensitive and Resilient Schools MiniGrant Deadline
From Student Services
A quick reminder that resource requests for your Trauma Sensitive MiniGrant are due by October 1, 2021. I will not accept any requests made after 11:59pm on October 1, 2021. For questions, contact Brittany Talley.
Informational Items
Open House
From Human Resources
Dear Admins,
Fall has officially begun! With this new season, many applicants are ready for new beginnings and opportunities. You may have seen our social media, print, and district advertisements throughout this week regarding our Open House event on Wednesday, October 6 at Carl B. Bruce from 4:30 – 6:30 PM.
We have designed this event to be a true Open House where applicants can walk around from table to table to see the current or projected available positions at your building. If you or your assistant principal(s) plan on attending please sign up with this link and have it filled out before the end of the day on October 1, 2021, to secure your spot:
Requirements
Decorate table (Entice our applicants by showing off your building and why one should apply)
*Note: You may have to share half of your table with another school if each school is participating. We will inform you by Monday, October 4.
Arrive no later than 4:15 PM. If you will need to arrive after 4:30 PM, please let us know by October 5.
Have a list of current or future vacancies printed so it’s easier to provide for your applicants.
Have FUN
Attached is our digital flyer (English and Spanish). Please feel free to share with your networks.
If you have any questions please do not hesitate to contact me or Cynthia Fulks.
Thank you,
Alexus Salinas
National Walk and Bike to School Day
from Communications & Marketing
National Walk and Bike to School Day is quickly approaching. Looking for ideas on how to have your students participate? Want to get your school registered? Here is a link for more information.
HR FAQ is Live
from Human Resources
The HR FAQ is now live on the KCKPS website. Please use this resource to help answer questions for you and your staff.
For All Administrators (Informational Item)
Supervisor Checklist for Offboarding Employees
from Human Resources
New document has been added to the Admin Guide. This can be found under the Supervisor’s Checklist section. Please utilize this information in the instance of an employee exiting the district. There is a form required to collect assets and gain signatures from respective parties. Please utilize this document anytime an employee leaves the district. Please visit the Admin Guide to access. (You must be signed into your M account)
Remote Work Checklist for Quarantined Employees
from Human Resources
This protocol has been recent uploaded to the Admin Guide to provide supervisors with guidance on process for approving remote work for quarantined employees. This document explains the criteria, the process for approval, and information around class coverage and payment associated. Please visit the Admin Guide to access. (You must be signed into your M account)
COVID Mask Protocol and Corrective Action
From Human Resources
There has been a new resource added to the Administrator’s Guide regarding COVID mask protocol and corrective action associated with not following the protocol. Please visit the Admin Guide to access. (You must be signed in your M account)
October 6 – DCIP Training
from Student Services
The slides/facilitation guide for the Trauma Sensitive portion of the October 6 DCIP Wednesday have been uploaded to the Canvas course and sent out to Trauma Team Leads. If you have questions, please contact Brittany Talley.
Procedure for After Hours Title IX ‘Please Call’ Emails
from Federal Programs
Title IX ‘Please Call’ emails received after hours will be responded to by the District Title IX Department on the following day. This procedural decision is made due to the fact that ‘Please Call’ emails received after hours have not been sent out of an urgent need, but rather when the Title IX Coordinator had time to send the notification that an incident had occurred earlier that day.
If there IS an urgent need for an immediate response to a ‘Please Call’ email sent after hours, please call Lisa Walker, District Title IX Coordinator (913-340-0588) or Curtis Nicholson, District Title IX Investigator (913) 907-5447) AFTER you send the ‘Please Call’ email.
Staples Account Representative Change
From Purchasing
Please note that Laura Mathis is no longer with Staples and Jamie Thomas will be taking over for her. Following is Jamie’s contact information:
Jamie Thomas
Office 918-669-4006
Cell 918-808-0275
jamie.thomas@staples.com
Here you will find a document that has important contact information for Staples. Please forward to your Treasurer (Schools) or Administrative Assistants (Departments).
New COVID-19 Vaccine Event on October 2, 2021
From Communications & Marketing
Whether it’s your first COVID-19 vaccine or your second dose, KCKPS is happy to be partnering once again with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2nd from noon until 3pm at J. C. Harmon High School.
COVID-19 Vaccine Facts and Information
In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.
Sports Physical Forms
Pre-Participation Physical Evaluation (English)
Pre-Participation Physical Evaluation (Spanish)
The Health Department will be offering the Pfizer vaccine (two doses) and Johnson & Johnson vaccine (one dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian. With a signed form from a guardian, children 12 and up will be able to receive the COVID-19 vaccination without the guardian present. Those 12 and up must have the paperwork in hand to get the vaccine.
Those that get COVID-19 vaccinations will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.
In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners for free giveaways to get students ready for the winter months. Free food, ice cream and more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”
The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.
If you need a ride, we also have you covered. KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.
| School | Time |
|---|---|
| Banneker | 11:00 a.m. |
| Caruthers | 10:40 a.m. |
| Claude Huyck | 11:20 a.m. |
| Douglass | 11:00 a.m. |
| Emerson | 10:55 a.m. |
| Eugene Ware | 11:00 a.m. |
| Frances Willard | 11:00 a.m. |
| Frank Rushton | 10:55 a.m. |
| Grant | 11:20 a.m. |
| Hazel Grove | 11:00 a.m. |
| J.F.Kennedy | 11:20 a.m. |
| John Fiske | 11:30 a.m. |
| Lindbergh | 11:20 a.m. |
| Lowell Brune | 11:00 a.m. |
| Mark Twain | 11:20 a.m. |
| McKinley | 11:00 a.m. |
| M.E.Pearson | 11:00 a.m. |
| New Chelsea | 11:20 a.m. |
| New Stanley | 11:35 a.m. |
| Noble Prentis | 11:35 a.m. |
| Quindaro | 11:20 a.m. |
| Silver City | 11:15 a.m. |
| S.P. North | 11:00 a.m. |
| S.P. South | 11:20 a.m. |
| T.A.Edison | 11:15 a.m. |
| Welborn | 11:00 a.m. |
| West Park | 11:20 a.m. |
| Whittier | 11:20 a.m. |
We hope to see you there.
COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish
Electronic Reporting Forms for Injuries and Incidents
From Communications & Marketing
Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.
Student injury forms have now been included to the list.
To find the reporting form for students go to this link: https://form.jotform.com/212366215525047
To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.
Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.
To do so, please use the following link: https://form.jotform.com/212304621025035
The Incident Report helps document any incident involving non employees.
This includes our students, visitors, parents and guardians.
The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident, there is a fight, or even to report property damage.
An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.
There may be other incidents that could also require use of this form.
If you have questions about whether an incident falls into this category, please reach out to your IIO.
Here is a link to the Incident Report form: https://kckps.org/incident-report/
For Elementary Principals (Informational Item)
Connector Goals Calendar
from Diploma+
Connector Goals Calendar:
This year the strategic plan goal is to have EVERY elementary counselor and EVERY elementary regular classroom teacher experience a LIVE Connector session with their students during the first semester and another LIVE session during the second semester. To keep us on track toward reaching the goals the following Goals Calendar has been created.Oct. 1 40% of the teachers will have attended a LIVE session with students
Nov. 5 70% of the teachers will have attended a LIVE session with students
Dec. 1 LAST day to request a LIVE session for 1st semester
Dec. 16. 100% of the teachers will have attended a LIVE session with studentsI will be celebrating those who met the mark through this newsletter and sending out individual building progress reports to the building administrators after each target date . This data will only be updated monthly this year so I cannot give more frequent progress reports. Please let Renee Freers know if your building would like any additional support or training.
Curriculum Department Open House
From Curriculum & Instruction
We want your feedback! Come and preview the proposed K-3 ELA resources for the 2022-2023 school year. All staff, parents, students, and community members are welcome to come to Central Office Room 132 on Thursday, September 23rd anytime between 4:30 and 6:30. Please use visitor parking and enter through the main entrance.
Open House PDF Flyer
For Elementary & Middle School Principals (Informational Item)
Building Spelling Bee Sponsors & Wyandotte County Spelling Bee
From Curriculum & Instruction
Just a friendly reminder, that the 2022 Wyandotte County Spelling Bee, hosted by KCKPS, will be held on Saturday, February 5 at 9:30. The event format (online or in-person) is currently undecided. Building spelling bee sponsors will organize a process at the building level (elementary & middle schools, grades 3-8) to determine a student to represent each building at the county spelling bee. The building administrator or chosen sponsor in each building must complete the form linked below no later than Friday, October 1. Each building/sponsor will be registered with Scripps National Spelling Bee to support preparation for the building and county bees.
Please complete the form even if your building chooses not to participate.
We will also schedule a district on-line meeting for sponsors in late October or early November. One building sponsor per building will be compensated for 10 extra duty hours.
Please contact tracy.cooper@kckps.org with any questions.
For Secondary Principals (Informational Item)
SECD and Math Cadre
From Curriculum & Instruction
In a collaborative partnership, Student Services and Curriculum & Instruction is seeking educators to update the middle school math GVCs to include our KSDE Social, Emotional, and Character Development (SECD) Model Standards. We are asking for one math teacher representative from each middle school and 3 Instructional Coaches to review the SECD Standards and align them to our current Middle School Math GVCs. Cadre members will be compensated at their hourly rate for 10 hours of work (2 meetings and 8 hours of independent work). Coaches and teachers will be receiving an email from Dr. Kurt Parker with information on how to participate.
Canvas Training Sign-up for your school
From Curriculum and Instruction
This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:
PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other
Use this link to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.
For Building Administrators (Informational Item)
For All Principals (Informational Item)
Tune-Up to Transform School Improvement Plans Resources
from Federal Programs
All resources used at the Tune-Up to Transform School Improvement Plan professional development session have been linked to the KCK Principal Handbook School Improvement Plan resource page, as well as stored in the Tune-Up to Transform School Improvement Plans PD Session – September 16 2021 folder. Contact Lisa Walker if further assistance is needed in accessing tools to use with your BLTs and PLCs!
Teacher Opportunity – Nelson-Atkins
from IARC
Art Reset: Virtual Educator Wellness – Please forward to ALL teachers
Wednesday, Sept. 29, 2021, 4:30 pm
During this FREE 45-minute program, we’ll lead participants through close looking, drawing, and movement activities that center on works of art and are designed to foster educator wellness.