Contents
New Items
Returning to Work Following a Leave of Absence – for All Administrators
2020 Horizon Award Application Now Available – for All Administrators
2020 Employee Benefits Open Enrollment: October 7 – November 8 – for All Administrators
Previous Items
ASQ Reminder – for Elementary Principals
Frontline Professional Growth Platform – for All Administrators
Request for Field Trip Buses and Van Transport – for All Administrators
New Items
Returning to Work Following a Leave of Absence
from Jody Mitchell
As a reminder, if an employee is absent for 5 consecutive days or greater the employee is required to submit a medical release from a health care provider stating that the employee has been medically cleared to duty. The medical release must be submitted at least one day prior to the employee???s return to work in order for HR to close out the information. Employees will receive a series of letters explaining the process, but can also contact the Leave team at 913-551-3219 with questions. Please note, failure to submit a medical release may result in a dock in pay or required use of additional leave time. Please see Board Policy GARH for more information.
2020 Horizon Award Application Now Available
from Ariel Kittling
The Horizon Award Application is now available to view and print from the KSDE website. As a reminder, the award is intended to recognize exemplary first year teachers who perform in a way that distinguishes them as outstanding. In order to be eligible, the nominee will need to be a full-time teacher who completed their first full year of teaching in the 2018-19 school year. The nomination packet is lengthy and detailed, please ensure that the nominee receives this packet as soon as possible to begin the process. The deadline to complete and submit the nomination packet to Ariel Kittling is October 3, 2019.
2020 Employee Benefits Open Enrollment: October 7 – November 8
from Crystal Primers
It’s almost time to review your plan options and enroll in benefits for the year 2020! Employees will have the following options to enroll for their benefits:
1. Enroll independently online from October 7, 2019 through November 8, 2019. A link will be provided at the beginning of October.
2. Schedule an appointment to sit with a Benefits Specialist to review, discuss and elect benefits. The Benefits Specialists will be available from October 7, 2019 through November 1, 2019 to enroll employees. The Employee Appointment Scheduler is an online system that will be live September 16, 2019 for employees to begin scheduling appointments. See the attached list of dates and locations where Benefit Specialists will be available to assist employees with enrollment. The Benefit Specialists will be available during each building???s hours of operation.
As a reminder, all employees currently enrolled in benefits with the district will have to re-enroll in order to continue receiving benefits beginning January 1, 2020.
If you miss open enrollment, your benefits will end on December 31, 2019.
Please contact Senior Benefits Clerk Crystal A. Primers at 913.279.2200 or Benefits Clerk Carmen Lee at 913.279.2274 if you have questions.
Previous Items
ASQ Reminder
from David Rand
This is a reminder that the deadline to complete the ASQ is Friday, September 20th. The ASQ is a state requirement and the goal is to have 100% of our parents complete the questionnaires. If your school has not yet started on the ASQ, I strongly recommend having a plan in place to get started immediately. We have noticed that some schools have had the parents complete only one of the two questionnaires (ASQ-3 or ASQ-2:SE); please note that we are required to give both questionnaires. Please see the attached document for directions to get a link for parents that will include both questionnaires. Also included in the attachment is how to get the link for just one of the surveys if parents have completed one, but not the other. If you have any questions regarding this information, or need any support around ASQ, please do not hesitate to contact Benjamin Price (benjamin.price@kckps.org or 913-627-5676). Thank you very much!!!!!!
Frontline Professional Growth Platform
from Lisa Walker
We are ready to officially launch the 2019-20 mandatory trainings in the Professional Growth platform on Frontline.
An email notification will go out to all employees from the Communications Department next week, September 9, 2019.?? Included in the notice, will be a step-by-step guide to accessing and completing the mandatory trainings.?? In advance of that notice, here are the details for administrators.
All employees are required to complete all seven (7) of the 2019-20 mandatory trainings as a part of their employment with the Kansas City, Kansas Public Schools.?? All trainings must be completed by Friday, November 8, 2019.
The trainings will be assigned to staff through the Professional Growth platform and can be viewed through the My Learning Plan tab?? or under the event: 2019-20 Mandatory Training in the District Catalog.?? As a reminder, there are seven (7) mandatory trainings:
-2019-20 Harassment Awareness
-2019-20 Suicide Prevention **
-2019-20 Emergency Safety Interventions Requirements **
-2019-20 McKinney-Vento Education for Homeless **
-2019-20 Bloodborne Pathogens for School Employees
-2019-20 Bullying Prevention
-2019-20 Mandated Reporting **
** Online activity that requires the completion of an evaluation.
We are aware some of these trainings (suicide prevention, mandated reporting, ESI) have been completed in group training sessions at some locations.?? In these cases, your IDP should have already created an activity and marked attendance for your staff members in the Frontline Professional Growth platform.?? Staff members who did NOT participate in these group training sessions will need to complete the trainings on an individual basis in the online system.
District administrators and campus managers for Physical Properties (including custodians), Nutritional Services, and Transportation will provide guidance to staff members on how and when to complete group trainings.
Building principals will need to provide guidance to all other campus staff members (including secretaries, nurses, treasurers, social workers, instructional aides) regarding how and when mandatory trainings should be completed during the contracted work day.
All other district leaders will need to provide guidance to staff members in their respective departments, regarding how and when mandatory trainings should be completed during the contracted work day.
Please feel free to contact Ana Perez-Sievert (279-2314), Lisa Walker (627-2829) or Kim Smith (627-2414) for assistance.
Request for Field Trip Buses and Van Transport
from Miguel Martin
All field trip requests must be submitted at least 2 weeks in advance prior to the field trip.?? Field trip bus requests between the hours of 9:00 am and 1:45 pm, and after 4:30 pm have the best chance of being approved.
Submit field trip requests to: http://fs600-a.kckps.org/edulog/eFT/ *Reminder that all field trip requests must reflect an arrival time back to the school by 2:00 pm or after 4:30 pm, so that we may serve afternoon regular dismissal.?? Failure to comply with return times will result in an additional cost to the school. Requests for Overnight/Out of District Travel must first be School Board Approved (please provide the approval documents with request).?? Field trips not submitted within the 2 week window risk non approval.
Request for a field trip bus is not a guarantee of schedule confirmation.?? The following steps ensure a successful schedule; Requestor submits the request via the web site listed above; the building approver approves the request, Transportation reviews the request and determines whether or not the request can be accommodated, and determines the final approval or disapproval.
All bus safety rules apply to a field trip bus outing.
For log in concerns or the need for your password, please contact Shameka Brown in the Transportation Dept. for assistance.??
Request for use of Van Transport
All van requests must be submitted at least 2 weeks in advance prior to the trip.?? Requests for Overnight/Out of District Travel must first be School Board Approved (Approval Documents must be provided with request). Van requests not submitted within the 2 week window risk non approval.?? The vans accommodate 9 passengers; 10 including the driver.
The following steps ensure a successful schedule; Requestor requests the need, Transportation reviews the request and determines whether or not the request can be accommodated, and determines the final approval or disapproval.
For consideration for use for a van, submit all van requests to: Van.Requests@kckps.org
- Van request will be considered as 1 van per school, per group per day
- High School groups will be considered as a priority, and first come first served
- Groups larger than 9 must request a Field Trip Bus (also 2 weeks advance)
- Incomplete forms will be returned to requestor
- Van Drivers must be currently employed with USD 500.
- Complete the motor vehicle release form
- Possess and provide a copy of a valid driver???s license and continue to update as necessary
- Provide proof of personal automobile insurance and continue to update as necessary
- Maintain a clear driving record, as driving history determines eligibility for approval
- Be approved as an authorized driver by the Director of Transportation
- Renewed for considered every school year