Friday, May 21, 2021

Communications

End of the Year Plans

If any school has end of the year activities plans, please email Sharita Hutton with the location, date, time and what is being planned.

Re-Enrollment Information

Principals, please share this very important re-enrollment information with parents and students:

Enrollment Flyer – English PDF

Enrollment Flyer – Spanish PDF

Enrollment Flyer – Burmese PDF

Enrollment Flyer – Hmong PDF

Enrollment Flyer – Kinyarwandan PDF

Enrollment Flyer – Nepali PDF

Enrollment Flyer – Swahili PDF

Also – we have video instructions for parents at this public link, which can also be shared.

COVID Guidelines for Gatherings

Hello Everyone,

As we prepare to close out the school year, we know that some of you are planning activities at your school campuses for your students and their families. Many of you may have questions about what are the most updated restrictions and guidelines for planning events.

We have provided a list of guidelines that will need to be followed to help ensure that we mitigate the spread of COVID-19 during these gatherings as much as possible.

Indoor Activities/Events

• Limited to students only
• Masks required
• Social Distancing Required
• Soloists only for choir and woodwind performances
• Can be held during or After school hours

Outdoor Activities/Events

• Can be held during or after school hours
• May include family spectators (Limit 2 per student)
• Masks Required
• Social Distancing Required
• Band and Choir may perform with social distancing

If you have any questions, please contact your Instructional Improvement Officer.

Enough is Enough Sign-Up

Principals,  please share this pledge page with your staff – and ask them to share it with students and parents.

Curriculum & Instruction

Elementary Principals

RE: GVC Updates for 21-22 School Year

Updates to the GVC will be made live on the district website by June 1. This includes revised content area pacing guides and pacing calendars. The instructional minutes recommendation document has also been revised as follows:

• ELA: 150 minutes (5 days per week) *90 minutes uninterrupted
• Math: 75 minutes (5 days per week)
• Science: 50 minutes (3 days a week/minimum 150 minutes a week)
• Social Studies: 50 minutes (2 days a week/minimum 100 minutes a week)

Elementary Principals

RE: Delivery of Eureka Math and CKLA Consumable Workbooks for 2021-22 School Year-UPDATE

Deliveries should begin arriving next week if they have not already been delivered.  Please reference the previous communication (copied below) regarding the procedure for receiving materials and reporting discrepancies.

PREVIOUS COMMUNICATION

Please expect vendors (Great Minds and Amplify) to contact your school to schedule delivery dates for shipments in the next couple of weeks.  Vendors have been provided with school, principal, and head custodian contact information. Deliveries will arrive on box trucks with lift gates to unload the pallets from the truck to the ground.  Materials will be brought inside over the first threshold.  The carrier will not break down pallets to carry materials inside nor will they bring pallets up steps. Due to COVID-19, some carriers still have stipulations in place limiting inside delivery considering the health and safety of their employees as well as the receiver.

To ensure prompt and accurate reporting of missing or damaged items delivered from vendors, we have established the following procedure to ensure all inventory is received and in good condition.

• The person (Custodian, Admin Support etc.) receiving the items will check to ensure all items being signed for (#of Boxes, packages, or items etc.) are received before signing for the delivery.  We cannot dispute receiving a total quantity of boxes/packages with the vendor if the school has signed for the order.
• To ensure all items are received, boxes will need to be opened and verified according to the packing slip(s).  If items are missing/damaged, notify Tresia Hassan via email at tresia.hassan@kckps.org within 10 days of delivery.  Include a copy of the packing slip and notation of what is missing or damaged. 
• Please note that Vendors nor the Curriculum and Instruction Department will be responsible for replacing damaged/missing items when notification is not received in a timely manner.  

For reference, this linked google sheet indicates the number of books requested by your site.  Please contact Suzie Legg, suzie.legg@kckps.org with any questions.

Federal Programs

AUDIENCE: ALL SCHOOLS

Subject:  Directions for Submitting SIPs in KansaSTAR, May 25th-28th

All principals should submit their SIPs in KansaSTAR to KSDE between May 25th-28th.

Directions for Pre-Checking, Conducting Final Updates, and Submitting your SIP in KansaSTAR can be found in the Federal Programs shared drive folder: All Schools: School Improvement Planning Modules & Resources 20-21.

There are TWO DIFFERENT submission choices –

• Elementary/Middle Schools: Indicators of Effective Practices – (Title I Schoolwide Annual Submissions)
• ECH/High Schools/Alt Schools: Indicators of Effective Practices – (All Other Schools)

Still have some additional work to do in order to move your School Improvement Plan categories to Approaching or Transforming? Here are two SUPER quick videos that will show you how!

• How to Add/Update Goals in KansaSTAR
• How to Progress Monitor and Update Timelines in KansaSTAR

Contact Lisa Walker or Kacie Olson if you need to phone a friend for SIP advice!

Instructional Technology

Please click here to view the latest edition of the KCKPS Mobile Minute. This edition includes Canvas updates for the 21-22 school year, updates around Seesaw and Google Classroom, training opportunities, and much more!

Professional Development

Summer District PD Calendar

UMKC School of Education Information Session

UMKC School of Education is hosting an Information Session on Wednesday, July 14, 2021 at 5:00pm for anyone interested in learning more about UMKC’s Doctoral Program in Educational Administration.  Please post this flyer and pass this information on to your employees.  Thank you.

Purchasing

 Reminder about upcoming financial deadlines from Finance: 

The last date to encumber funds for the current school year was April 10. Purchase requisitions will now be denied. 

All funds encumbered under PO’s that are not PAID on or before June 15, 2021 will be disencumbered, and funds will return to the District to use for districtwide projects. 

“Paid” means that a check has been printed and mailed by Accounts Payable, receiving a PO in BusinessPLUS (POUPRC) DOES NOT pay an invoice. Please review the status of all open POs in your budget regularly to ensure invoices are received so payment can be made no later than the last board meeting in May. 

THE LAST DAY TO SUBMIT INVOICES TO AP FOR PAYMENT WILL BE JUNE 15, 2021 (NOON)! 

If invoices are not received, it is the responsibility of the school/department to contact the vendor to get the invoice to AP before the June 15 deadline. If you miss this deadline, invoices presented late must be paid from your FY2021-22 funds. 

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PO’s CLOSING 

In order to help you get prepared for upcoming check out, we have some helpful things for you to be addressing now: 

• Run your KCPO5001 Open PO Report in Business Plus. This is a list of all PO’s in PP (partial paid) or PO (not used) status. 

• On each of those PO’s listed, you can drill down into the PO number and see your PO3001 Purchase Order Status Inquiry. Look under the ‘Open Hold Activity’ section to see all the payments made on this PO. 

• If you find this is all correct, we’ll talk at checkout about closing these. 

• If you find you have an invoice/s that is NOT listed here, please contact the vendor for a copy of that missing invoice and address during check out. 

Reminder: By following this process every couple of months, it will eliminate this big push at the end of the year; it will free up $$’s earlier for you to spend before the end of the year; it will find missing invoices earlier keeping our vendors happy and it will eliminate searching old items when there is a change in the Treasurer’s position.