Communications
End of the Year Plans
If any school has end of the year activities plans, please email Sharita Hutton with the location, date, time and what is being planned.
Re-Enrollment Information
Principals, please share this very important re-enrollment information with parents and students:
Enrollment Flyer – English PDF
Enrollment Flyer – Spanish PDF
Enrollment Flyer – Burmese PDF
Enrollment Flyer – Kinyarwandan PDF
Enrollment Flyer – Swahili PDF
Also – we have video instructions for parents at this public link, which can also be shared.
COVID Guidelines for Gatherings
Hello Everyone,
As we prepare to close out the school year, we know that some of you are planning activities at your school campuses for your students and their families. Many of you may have questions about what are the most updated restrictions and guidelines for planning events.
We have provided a list of guidelines that will need to be followed to help ensure that we mitigate the spread of COVID-19 during these gatherings as much as possible.
Indoor Activities/Events
- Limited to students only
- Masks required
- Social Distancing Required
- Soloists only for choir and woodwind performances
- Can be held during or After school hours
Outdoor Activities/Events
- Can be held during or after school hours
- May include family spectators (Limit 2 per student)
- Masks Required
- Social Distancing Required
- Band and Choir may perform with social distancing
If you have any questions, please contact your Instructional Improvement Officer.
Enough is Enough Sign-Up
Principals, please share this pledge page with your staff – and ask them to share it with students and parents.
Curriculum & Instruction
ATTN: K-5 Administrators
Re: Amplify Reading K-5 Pilot Contest
I am excited to announce that LINDBERGH ELEMENTARY is the winning building for our Amplify Reading K-5 Pilot usage competition, with 86% of their students activated and using the digital program! Way to SOAR Pilots! They will receive an assortment of Amplify teacher swag for the building.
The winning grade level team hails from JFK ELEMENTARY. Congratulations to their 5th GRADE TEAM, with an impressive 20,000 minutes of usage. They will receive Amplify Bluetooth speakers!
Federal Programs
AUDIENCE: ALL SCHOOLS
Subject: Window for Submitting SIPs in KansaSTAR, May 25-28th
All principals should plan to submit their SIPs in KansaSTAR to KSDE between May 25th-28th.
There are TWO DIFFERENT submission choices – ONE for Title Schools (Elementary/Middle) and ONE for ALL OTHER Schools (ECH/High Schools/ALT Schools). Lisa Walker will do a quick demonstration at the 5/20/21 Principals’ Meeting.
In the meantime – looking to move a few of your School Improvement Plan categories to Approaching or Transforming? Here’s two SUPER quick videos that will show you how!
Contact Lisa Walker or Kacie Olson if you want some 1:1 KansaStar/SIP assistance for you, your team, or your process manager. We’re happy to help!
Human Resources
Certified Salary Adjustment Window May 1 – July 31, 2021
Leaders –
This year’s Certified Salary Adjustment window is open from May 1st – July 31st. The electronic form is used to request a salary adjustment based upon the following; completion of additional college hours, a combination of college hours and PD points, and/or add a National Board Certification Stipend. The Certified Staff Salary Adjustment Request form can be found in TalentEd Records under Available Forms. If approved for salary adjustment, a salary increase would go into effect beginning with the August 15, 2021 paycheck and onward.
Official transcripts and/or proof of National Board Certification can be uploaded directly to the submission form or sent to transcripts@kckps.org. All Official documents are due to Human Resources by July 31, 2021. If you or your staff have any questions, encourage them to reach out individually to Shaunteh Jones at shaunteh.jones@kckps.org or Ariel Kittling at ariel.kittling@kckps.org. Please share this information with all of your Certified staff.
Stay Well!
Purchasing
Reminder about upcoming financial deadlines from Finance:
The last date to encumber funds for the current school year was April 10. Purchase requisitions will now be denied.
All funds encumbered under PO’s that are not PAID on or before June 15, 2021 will be disencumbered, and funds will return to the District to use for districtwide projects.
“Paid” means that a check has been printed and mailed by Accounts Payable, receiving a PO in BusinessPLUS (POUPRC) DOES NOT pay an invoice. Please review the status of all open POs in your budget regularly to ensure invoices are received so payment can be made no later than the last board meeting in May.
THE LAST DAY TO SUBMIT INVOICES TO AP FOR PAYMENT WILL BE JUNE 15, 2021 (NOON)!
If invoices are not received, it is the responsibility of the school/department to contact the vendor to get the invoice to AP before the June 15 deadline. If you miss this deadline, invoices presented late must be paid from your FY2021-22 funds.
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PO’s CLOSING
In order to help you get prepared for upcoming check out, we have some helpful things for you to be addressing now:
• Run your KCPO5001 Open PO Report in Business Plus. This is a list of all PO’s in PP (partial paid) or PO (not used) status.
• On each of those PO’s listed, you can drill down into the PO number and see your PO3001 Purchase Order Status Inquiry. Look under the ‘Open Hold Activity’ section to see all the payments made on this PO.
• If you find this is all correct, we’ll talk at checkout about closing these.
• If you find you have an invoice/s that is NOT listed here, please contact the vendor for a copy of that missing invoice and address during check out.
Reminder: By following this process every couple of months, it will eliminate this big push at the end of the year; it will free up $$’s earlier for you to spend before the end of the year; it will find missing invoices earlier keeping our vendors happy and it will eliminate searching old items when there is a change in the Treasurer’s position.
Special Education
Please be advised that parents/guardians of students with exceptionalities will need to be emailed this link: www.ksde.org/ParentSurvey (This online version is offered in English & Spanish). We have paper versions of the survey in English as well that the SPED Department is willing to print for parents who may request them. However, we strongly encourage case managers and teams to consistently share the link and QR code with parents.
Attached is a copy of the parent survey in English that can be shared so administrators will know what information is being garnered.
Pertinent Information about Survey:
What is Indicator 8 for special education compliance (parent survey)?
- Indicator 8 is the IDEA federal requirement to survey parent to determine the percent of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities. IDEA federal requirement to survey parent to determines the percent of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities.
What is the data source for Indicator 8?
- Districts survey a stratified, representative sample of parents of students ages 3-21 receiving special education services during the previous school year.
- Parents are sent a letter by email or mail that provides a URL for them to go online to complete the survey; paper copies are also available through our WyCo/KCKPS Special Education Department.
- Once every five years, the census year, the entire special education parent population will be sent a letter to collect their feedback regarding their participation in the special education process.
When is the deadline for parents to complete surveys?
- May 31, 2021
QR Code for Parent Survey:
This information (as well as the QR code) is also available on the district website here.