Communications
NOTICE: New Summer-Only Schedule for the Administrators’ Desk Newsletter
Due to next week’s four-day workweek due to the holiday, the four-day summer workweek following that, and the large number of staff off-duty in the summer time, the Administrators’ Desk Newsletter will only publish once a week until the first week of school. Your next newsletter will publish on Friday, June 4, 2021, and then on Tuesdays after that.
Additionally, from June 16 to July 19, the newsletter will be on hiatus; any urgent admin-only news postings should go to either Edwin Birch or Sharita Hutton for that month. As usual, anything that needs to post in the newsletter should be sent to Mike Keener.
Re-Enrollment Information
Principals, please share this very important re-enrollment information with parents and students:
Enrollment Flyer – English PDF
Enrollment Flyer – Spanish PDF
Enrollment Flyer – Burmese PDF
Enrollment Flyer – Kinyarwandan PDF
Enrollment Flyer – Swahili PDF
Also – we have video instructions for parents at this public link, which can also be shared.
COVID Guidelines for Gatherings
Hello Everyone,
As we prepare to close out the school year, we know that some of you are planning activities at your school campuses for your students and their families. Many of you may have questions about what are the most updated restrictions and guidelines for planning events.
We have provided a list of guidelines that will need to be followed to help ensure that we mitigate the spread of COVID-19 during these gatherings as much as possible.
Indoor Activities/Events
- Limited to students only
- Masks required
- Social Distancing Required
- Soloists only for choir and woodwind performances
- Can be held during or After school hours
Outdoor Activities/Events
- Can be held during or after school hours
- May include family spectators (Limit 2 per student)
- Masks Required
- Social Distancing Required
- Band and Choir may perform with social distancing
If you have any questions, please contact your Instructional Improvement Officer.
Enough is Enough Sign-Up
Principals, please share this pledge page with your staff – and ask them to share it with students and parents.
Curriculum & Instruction
Attn: All Principals
Re: Instructional Coach Return Dates
Early Childhood Instructional Coaches will return on Monday, July 26th so that they may attend Conscious Discipline Training.
Returning K-12 Instructional Coaches will return on Tuesday, July 27th.
**New Instructional Coaches will return on Monday, July 26 so that they may attend New Instructional Coach Training.
Attn: EC-5 Principals
Re: EC Program Expectations
Updates to the EC Curriculum Guide will be made live on the district website by June 1. This includes the revised 2021-22 EC Program Expectations and aligned GVC documents. The program expectations document will also be accessible from the C&I folder in the EC Leadership Team Drive. If you have questions, please feel free to contact Ellen Bartels (ellen.bartels@kckps.org).
Attn: 6-12 Secondary Principals
Re: myPerspectives Student Consumables
(Previous Communication)
As we approach the end of the school year, please be aware that student consumables will be replenished for the 2021-2022 school year. Quantities for consumables will be replaced per site based on enrollment numbers in Infinite Campus. Any unused consumables from this school year should be inventoried by textbook liaisons.
- Consumables will be delivered for the 2021-2022 school year in July. Delivery information will be shared with textbook liaisons.
- Middle schools will receive one consumable per student.
- High schools (grades 9-10 only) will receive two consumables per student (Vol.1 and Vol. 2.)
This year, students can (and are encouraged to) keep their consumables and take them home!
If you have additional questions, please feel free to contact Kristi Chalk (kristi.chalk@kckps.org).
Attn: 6-12 Secondary Principals
Re: Updates Regarding Secondary ELA Elective GVCs
Beginning spring 2020, ELA cadre work began to focus on updating and revising all ELA elective courses. Throughout this school year, many teachers across the system participated in this work. As a result of this work, Secondary ELA added a new course for middle schools for the 2021-2022 school year. In addition, the course title for HS Forensics was updated to Competitive Speech and Debate. For more detailed information regarding revisions to ELA elective courses, please see the table below.
| High School ELA GVC Electives—Revision Work | ||
| 2020-2021 | Course | Key Updates/Revisions |
| Speech |
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| Debate
Creative Writing Forensics
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| Composition
Film and Literature Shakespeare |
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| Middle School ELA GVC Electives—Revision Work | ||
| 2020-2021 | Course | Key Updates/Revisions |
| ***NEW: Intro to Speech Communication |
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Attn: 6-12 Secondary Principals
Re: Updates Regarding Secondary ELA myPerspectives and CANVAS
Teachers will now be able to assign work from Savvas/myPerspectives within Canvas. Please note that Savvas will continue to make updates and improvements over the summer. By August, this new feature should be fully functioning.
Below are two links teachers will walk through in order to understand the process of using this integration feature with Canvas. This information has been communicated to ELA teachers.
mySavvasTraining: LTI-A Teacher’s Guide
If you have questions concerning Savvas/myPerspectives and Canvas, please contact Wendy Elkins.
Attn: 6-12 Secondary Principals
Re: Updates Regarding Secondary ELA myPerspectives (Savvas Pause Period)
Savvas Realize will experience a Pause Period this summer. This timeframe allows our district the opportunity to prepare for the upcoming school year without impacting access to the current school year’s data, etc.
The Savvas Pause Period for KCK will begin June 30th and end August 1st. During the Savvas Pause Period, you will still have access to Savvas Realize for planning purposes. You will not have access to student rosters, etc., until on/after August 1st.
For additional information regarding this Pause Period, please see the information provided from Wendy Elkins.
https://docs.google.com/document/d/1MYdVjTYtLK-kr5mNNWDUYZFRL45PSUUe9cYZeD5Kk2Y/edit?usp=sharing
If you have questions or concerns regarding this, please do not hesitate to reach out. This information has been communicated to ELA teachers.
Attn: K-5 Elementary Principals
RE: Delivery of Eureka Math and CKLA Consumable Workbooks for 2021-22 School Year-UPDATE
We wanted to let you know that there has been a printing delay for our workbooks (CKLA & Eureka) that has then caused a delay in shipping. We have been told that the majority of schools will receive shipments by the end of the day on Thursday, June 3rd. We will communicate directly with individual principals as needed towards the end of next week for any materials that will arrive later than June 3rd. If you have any questions, please contact Suzie Legg, Curriculum Coordinator.
Attn: 6-12 Secondary Principals
RE: World Language GVCs
World Language Middle School, Spanish/French and Heritage Speakers cadres have been working on all GVCs for all World Language courses. The following GVCs will be available on the following dates for the courses listed below. The creation of the student evidence document will be part of the professional learning implemented next school year as we navigate through our new adopted resources.
June 15th – GVCs aligned to the new Wayside/VISTA resource, learning scales, priority standards and suggested pacing calendar
- French/Spanish Levels 1, 2 and 3
- Middle School Exploring Spanish
July 15th – GVCs aligned to the new VISTA resource, learning scales, priority standards and suggested pacing calendar
- Heritage Speakers 1, 2 and 3
- Middle School Intro to Heritage Speakers
Professional Development
Park University will be hosting weekly Information Sessions for their Master’s and Ed.S. programs for Teachers and Administrators. Please pass this information on to your employees. Thank you.
Learning Science International (LSI) is hosting a Free virtual PD workshop on June 9, 2021 at 4pm EST. The live virtual session is titled “ TEAM-Together Everyone Achieves More”. Please pass this information on to your employees. Thank you.
Purchasing
Reminder about upcoming financial deadlines from Finance:
The last date to encumber funds for the current school year was April 10. Purchase requisitions will now be denied.
All funds encumbered under PO’s that are not PAID on or before June 15, 2021 will be disencumbered, and funds will return to the District to use for districtwide projects.
“Paid” means that a check has been printed and mailed by Accounts Payable, receiving a PO in BusinessPLUS (POUPRC) DOES NOT pay an invoice. Please review the status of all open POs in your budget regularly to ensure invoices are received so payment can be made no later than the last board meeting in May.
THE LAST DAY TO SUBMIT INVOICES TO AP FOR PAYMENT WILL BE JUNE 15, 2021 (NOON)!
If invoices are not received, it is the responsibility of the school/department to contact the vendor to get the invoice to AP before the June 15 deadline. If you miss this deadline, invoices presented late must be paid from your FY2021-22 funds.
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PO’s CLOSING
In order to help you get prepared for upcoming check out, we have some helpful things for you to be addressing now:
• Run your KCPO5001 Open PO Report in Business Plus. This is a list of all PO’s in PP (partial paid) or PO (not used) status.
• On each of those PO’s listed, you can drill down into the PO number and see your PO3001 Purchase Order Status Inquiry. Look under the ‘Open Hold Activity’ section to see all the payments made on this PO.
• If you find this is all correct, we’ll talk at checkout about closing these.
• If you find you have an invoice/s that is NOT listed here, please contact the vendor for a copy of that missing invoice and address during check out.
Reminder: By following this process every couple of months, it will eliminate this big push at the end of the year; it will free up $$’s earlier for you to spend before the end of the year; it will find missing invoices earlier keeping our vendors happy and it will eliminate searching old items when there is a change in the Treasurer’s position.
Student Services
Join us for the 3rd and Final Summer Series! We have some extra spots for folks who are interested in attending our Trauma Sensitive Intensive June 7-10. To join us, please register here:
https://www.crowdcast.io/e/kckss2021/register
(your m account is not necessary if you’re not part of this current cluster, so just put n/a)
Please reach out to Brittany Talley (Brittany.talley@kckps.org) with any questions.