Tuesday, June 8, 2021

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NOTICE: New Summer-Only Schedule for the Administrators’ Desk Newsletter

Due to the four-day summer workweek and the large number of staff off-duty in the summer time, the Administrators’ Desk Newsletter will only publish once a week until the first week of school. The remaining summer newsletter editions will publish on Tuesdays.

Additionally, from June 16 to July 19, the newsletter will be on hiatus; any urgent admin-only news postings should go to either Edwin Birch or Sharita Hutton for that month. As usual, anything that needs to post in the newsletter should be sent to Mike Keener.

Enough is Enough Sign-Up

Principals,  please share this pledge page with your staff – and ask them to share it with students and parents.

Human Resources

Retirement Celebration

Save the Date: As KCKPS gets ready to say goodbye to those men and women that have done so much for this school district, we ask that you save the date for our upcoming Retirement Celebration. The event is set to take place on Thursday, July 8th in front of Schlagle High School from 2:30 to 4pm. More details to come soon.

Certified Salary Adjustment Window May 1 – July 31, 2021

Leaders –

This year’s Certified Salary Adjustment window is open from May 1st  – July 31st. The electronic form is used to request a salary adjustment based upon the following; completion of additional college hours, a combination of college hours and PD points, and/or add a National Board Certification Stipend. The Certified Staff Salary Adjustment Request form can be found in TalentEd Records under Available Forms. If approved for salary adjustment, a salary increase would go into effect beginning with the August 15, 2021 paycheck and onward.

Official transcripts and/or proof of National Board Certification can be uploaded directly to the submission form or sent to transcripts@kckps.org. All Official documents are due to Human Resources by July 31, 2021. If you or your staff have any questions,  encourage them to reach out individually to Shaunteh Jones at shaunteh.jones@kckps.org or Ana Perez-Sievert ana.perez-sievert@kckps.org. Please share this information with all of your Certified staff.

Stay Well!

Board Agenda Submissions – Extra Duty 

Message: The submission deadline for Extra Duty items is going to be moved from the Tuesday a week before the board meeting to the Monday a week before the board meeting. This is being adjusted because of the 4-day work weeks during the summer. Submissions will go back to normal when we return to 5-day work weeks.


Reminder about upcoming financial deadlines from Finance:

The last date to encumber funds for the current school year was April 10. Purchase requisitions will now be denied.

All funds encumbered under PO’s that are not PAID on or before June 15, 2021 will be disencumbered, and funds will return to the District to use for districtwide projects.

“Paid” means that a check has been printed and mailed by Accounts Payable, receiving a PO in BusinessPLUS (POUPRC) DOES NOT pay an invoice. Please review the status of all open POs in your budget regularly to ensure invoices are received so payment can be made no later than the last board meeting in May.


If invoices are not received, it is the responsibility of the school/department to contact the vendor to get the invoice to AP before the June 15 deadline. If you miss this deadline, invoices presented late must be paid from your FY2021-22 funds.



In order to help you get prepared for upcoming check out, we have some helpful things for you to be addressing now:

• Run your KCPO5001 Open PO Report in Business Plus. This is a list of all PO’s in PP (partial paid) or PO (not used) status.

• On each of those PO’s listed, you can drill down into the PO number and see your PO3001 Purchase Order Status Inquiry. Look under the ‘Open Hold Activity’ section to see all the payments made on this PO.

• If you find this is all correct, we’ll talk at checkout about closing these.

• If you find you have an invoice/s that is NOT listed here, please contact the vendor for a copy of that missing invoice and address during check out.

Reminder: By following this process every couple of months, it will eliminate this big push at the end of the year; it will free up $$’s earlier for you to spend before the end of the year; it will find missing invoices earlier keeping our vendors happy and it will eliminate searching old items when there is a change in the Treasurer’s position.