Tuesday, November 16, 2021

Administrators' Desk logo

Action Items

For All Administrators (Action)

New District Letterhead

from Communications

Please use this letterhead template for district communications.

2nd Quarter Reminders – Bullying/Harassment Reporting Structures

from Federal Programs

Please put on your 2nd quarter meeting agendas a review of the bullying and harassment policies and reporting requirements with ALL staff and students. Refer to the HR Admin Guide or KCK Principal Handbook Mandatory Training resource page for talking points and guidelines. Be sure to include the following:

  1. Identify who the Title IX Building/Department Coordinator/Investigator is for your building/department.
  2. Remind staff/students that by policy, they are required to report any Sexual Harassment or Race Discrimination incidents they experience, witness, hear about, or receive a report on from a colleague or student.
  3. Remind staff/students the required process is to report incidents of any staff or student misconduct to Building Principal/Department Manager or the Building/Department Title IX Coordinator/Investigator.
  4. If the staff member/student doesn’t feel comfortable reporting to the building, they can contact Human Resources or any of the District Compliance Officers that were listed in the final video.
  5. Staff/students can also use the Bullying/Harassment Report button on the website/student devices to make a report.
  6. Reports go directly to central office leaders.
    Staff/students can also use the district phone line which is 913-627-2550.

Remind staff/students that Board of Education Policies for Sexual Harassment (GAAC/JGEC/AH/KN), Race and Disability Discrimination (GAACA/JGECA; GAAB/JCE), Acceptable Use and Communication Policies (IIBF/GAT), Staff-Student Relationships (GAF) are posted in the school (identify where) for their review.

Remind staff/students of IIBF, which is the Acceptable Use Policy for district technology devices and internet; GAT, which is Staff Use of Communication Devices; and GAF, Staff-Student Relationships.

All communication should be school or instructional related and should never violate student-staff relationship or supervisor-staff relationship policies. At NO TIME, should a staff member EVER TEXT or MESSAGE an INDIVIDUAL STUDENT for ANY reason, even school related. (Licensed Clinical Social Workers are the exception to this rule, per their license and credentials to meet and communicate 1:1 with students.)

Individual messages between supervisors and individual staff members should remain professional, related to school/work and support the development of a positive school or work climate. Supervisors should maintain a professional standard for all communications, at all times.

Building Inventory Reporting

from Risk Management

Attention All Administrators:

Inventory Reporting is a critical element of Risk Management and fiscal responsibility throughout the district.
We are asking that all building administration, principals and department leaders engage staff to ensure building inventory lists are submit to Risk Assessment department by January 28, 2022.

Instructions and template on how to complete lists, are attached.
For questions, contact Dennis Martine.

Inventory Instructions PDF
Inventory Template XLSX

For EC-5 Administrators (Action)

EC-5 Canvas Site Training Sign Up

from Curriculum and Instruction

This is for EC-5 schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Nov. 2 and run until Dec. 17th. Generally, schools have been using PLCs as the time for Canvas training with outliers dropping in when they have availability. However, if you have a different format in mind, please feel free to set up the time that will work best for your building.

Use this link to schedule your site visit. You will schedule a time using Calendly, and the link is provided below. There are two days per week where the time runs from 8:30-3:30 and two days from 9:00 – 4:00. Please include the name of the school and a contact person. If you have any questions, please email Wendy Elkins.

For Secondary Administrators

PREP-KC Math Relays Team Sign Up

from Curriculum & Instruction

Hello KCKPS Secondary Math Teams!

We are excited to announce the 12th Annual PREP-KC Regional Math Relays (Virtual for one more year) will be held in January again this year. Teams will be competing on either January 22 or January 29 from 8:45-11:00 and 12:30-2:45.

The Prep-KC is very excited for your students to compete once again!  We know that everyone has had a whirlwind school year so far, and we have made the decision to bring students, teachers and volunteers from all over the city together virtually once again. The only difference this year will be that teams may choose to compete from their own school setting rather than their homes if they choose.   Please note the participation guidelines below:

-Each school can bring up to 16 participants (competing in Individual and Team Events) AND up to 4 participants to compete in the Marathon competition (a $500 scholarship will be awarded to the top winner).

-A Student (if not participating in the marathon) can participate in up to two individual events and one team event.

-Each team in a team event will consist of exactly four students.


-Photos will be taken and distributed via email and social media.  If you have a student who has not agreed to a photo release in your district, please note that on the enrollment form.

The preliminary enrollment deadline for entries will be Thursday, December 16.  with an opportunity to finalize in mid January. After the deadline, we will once again work with your district’s IT department to ensure students are able to access the required technology mediums.  Please find all of the information you will need in the Math Relays Coaches Folder. All the links were shared via email from the district CANVAS page for Secondary Math teachers by Dr. Parker.

A coaches meeting is scheduled for Monday, November 15 at 3:00 pm or Wednesday, November 17 at 3:30 pm.  Your coach(es) will only need to attend one of the meetings.  Feel free to take a look at the coaches agenda prior to the meeting.

Please submit team entry forms to Susan Engelmann (sengelmann@prepkc.org) or Cecil Christwell (cchristwell@prepkc.org) and copy Dr. Kurt Parker (kurt.parker@kckps.org)
As always, please reach out to Susan or Cecil if you have any questions or if you have a new Math Relays coach in your building or district.

We are looking forward to the relays!
PREP-KC Math Relays Team

From KCKPS Curriculum & Instruction Department:
The goal is for each school to have at least one team participate this year. The C&I budget can compensate one coach per building for 10 extra duty hours.  If a building has a full team participating (16-20 students) and is choosing to meet at their own school on competition day, we could compensate an additional coach if needed. In order to get paid, you must complete the GOOGLE FORM for timesheet approval by the Board prior to attending the coaches’ meeting.


All links were sent to your teachers through the Secondary Math Canvas Page. If you have any questions, please feel free to reach out to Dr. Kurt Parker.

Informational Items

For All Administrators (Informational Item)

Infinite Campus Training Week

from DERA
Infinite Campus’ National Training Week is here and TIS and DERA have collaborated to secure district-wide training for all employees! We highly encourage you and your teams to take part in these live virtual sessions offered directly by our vendor. A large variety of training sessions are offered multiple times throughout this week, please check them out and enroll in the live sessions.

To enroll in and access the training sessions:
1) Log in to Infinite Campus, navigate to Campus Community (looks like a 9-button keypad on the top right corner), this will authenticate you as a KCKPS district employee.
– If you are asked to sign in with a CampusID, go ahead and do so. If you need to create a new Campus ID, please make sure you are using your district email address.
– Authenticating as a district user in Infinite Campus is the only way to access and register for the trainings.
2) Once you are logged in Campus Community you can access the schedule of trainings (https://www.infinitecampus.com/pdf/Training/NTW-2021/NTW-2021-Session-Grid.pdf) this week and enroll in the session by clicking the training title.
– Note, we are not licensed for Workflow or Messenger so disregard those sessions.
3) Here is a listing (https://www.infinitecampus.com/pdf/Training/NTW-2021/2021_NTW_Course-Recommendations-by-Role.pdf) of relevant trainings based on your role in the district.

If you are unable to attend the live trainings, recorded sessions will be available through Infinite Campus’ training site from December 3rd-June 30th, 2022. Please share this information with your teams and anyone else who might benefit from this unique opportunity.

Nov. 17th PD for SPED

from Special Education
Certified staff should remain onsite to complete an Independent IEP Review & Audit in preparation for the upcoming December 1st Count. Certified staff may use this time for any outstanding IEP compliance or instructional planning tasks. Frontline and Google form links are provided in the district PD Calendar. They will receive 2.0 hours of PD credit. They must document their attendance using the Google form link. This time is self-directed. SPED Coordinators will be available by phone for technical assistance as needed.

American Education Week

from NEA-KCK
American Education Week is November 15-19, 2021
As we kick off the 2021 American Education Week, I wanted to step back and share a little background. The first American Education Week (AEW) was celebrated in 1921. This week is an opportunity to celebrate public education, to inform the community of the accomplishments and needs of public schools, to secure cooperation and support from the public, and to honor individuals who are making a difference in ensuring that every child receives a quality education.

One hundred years later and we are still celebrating our ongoing efforts to provide excellence in education, for all of our students, every day, everywhere. I would also like to recognizes all of the work of our AWESOME KCKPS community, both our certified AND classified staff. Our schools and our staff take on an additional roles and significance in our communities, often providing the stability, routine and focus for families affected by current global events, community events, the pandemic and other factors that hammer our community.

Take a moment and reflect on all of the success and accomplishments that each and everyone of us have had in our careers in KCKPS. Remember we are an awesome group of people who have chosen this career and who are here to make a difference. And we do make a difference! THANK you for all you do!

New COVID Vaccine Event – Monday, November 22, 2021

from Communications & Marketing

Kansas City, Kansas Public Schools is partnering with the Wyandotte County Health Department and the Patrick Mahomes Foundation (15 and the Mahomies) to host our Squash COVID-19 Vaccine Event on Monday, November 22nd from 4 p.m. to 7p.m. at Carl B. Bruce Middle School.

From vaccines to testing, this event is aimed at keeping you and your loved ones safe, but full this Thanksgiving holiday.

Those getting either the first or second dose of the COVID-19 vaccine will receive a free turkey and a meal voucher for the food trucks on-site. Those that are getting their first shot will also get their choice between a $50 gift card or an NFL hoodie.

Individuals that take the COVID-19 test will receive all the traditional Thanksgiving side items, and those who get both a vaccine shot and a test will receive a full Thanksgiving dinner.

In addition, we will have numerous community partners on site, music, and information to help you and your family as we enter into the holiday season.

All food items will be on site. This is only for those wanting the first or second dose of the COVID-19 vaccine. No Boosters will be offered. No vaccines for those 5 to 11 years old.

We want to thank all of our community partners who also plan to take part.

We hope to see you there.

Click here for a printable PDF flyer for this event in English

Click here for a printable PDF flyer for this event in Spanish

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Elementary Principals (Informational)

Early Release Nov. 17th

from Diploma+
The Diploma+ Nov. 17th Early Release activities are loaded in Canvas in the course Elementary District Continuous Improvement Wednesday. Under module Nov. 17.

Elementary ELA Cadre Applications

from Curriculum & Instruction
Please share with eligible certified staff. The C&I Department is seeking K-5 Classroom Teachers, SPED Teachers, ESOL Teachers, Reading Interventionists/Specialists, and/or Instructional Coaches to engage in a cadre beginning January 2022 that will revise the elementary ELA GVCs at all grade levels for the 2022-2023 school year. Please click the application link for more information. Applications are due November 30th.

DATE REVISION – Are You Faster Than a 5th Grader?

from IARC


Elementary Principals,

Mark your calendar for the reprise of the Are Your Faster Than a 5th Grader (RUFTA) event.

The two-mile race brings together 5th grade students, administrators, staff, community leaders and patrons for a morning of friendly competition and physical activity. This year’s event will begin at 10 a.m. on Friday, May 6th. Race route and location details are forthcoming.

Teams of fifteen 5th grade students from each of the district’s elementary schools will participate in the race. The other 5th grade students will join the fun by taking part in a one-mile walk that will precede the race.

This event was launched in 2012 as a way to promote physical fitness to students and to encourage overall wellness. Principals are encouraged to walk/run with the students. More details to come.

For Secondary Principals (Informational)

Theatre Festival

from IARC
The Fine Arts Department will host a KCKPS Theatre Festival on 11/16/21 at the Kansas City Young Audiences’ facility.
The theatre programs from Argentine, Arrowhead, Central, Eisenhower, CB Bruce, Rosedale, Sumner, and Schlagle will participate. Schools will perform throughout the day and will attend workshops. Please connect with your respective theatre teacher for additional details.