Tuesday, November 30, 2021

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Action Items

For All Administrators (Action)

Mentor Program Monitoring

from Professional Workforce Development


As you know, the Mentor Program is a state REQUIREMENT; all first and second-year teachers MUST complete the mentor program.

Before the end of first semester, please meet with your new teachers and their mentors to monitor their progress on the Mentor Program. For more information on New Teachers and their Mentors please see: 21/22 Mentee and Mentor Match.

New Teachers have until Dec 15 to complete their first semester modules in the Canvas course. For more information please see: Mentor Program Canvas Course

Mentors have until Dec 15 to complete their first semester observations. For more information please see: Mentor Program – Observation Cycle

Any modules/observations not finished during the first semester will be added to the modules/observations to be completed during the second semester.

KELPA Testing Plans

from ESOL

It is that time of the year again to begin planning for the KELPA assessment. KELPA testing plans for the 2022 testing window are due by December 16, 2021. Building administrators, testing coordinators and ESOL should plan to collaborate to complete the testing plan that will include training, administering, scoring, and number of students to test.

For questions, contact Jacqueline Rodriguez.

New District Letterhead

from Communications

Please use this letterhead template for district communications.

Building Inventory Reporting

from Risk Management

Attention All Administrators:

Inventory Reporting is a critical element of Risk Management and fiscal responsibility throughout the district.
We are asking that all building administration, principals and department leaders engage staff to ensure building inventory lists are submit to Risk Assessment department by January 28, 2022.

Instructions and template on how to complete lists, are attached.
For questions, contact Dennis Martine.

Inventory Instructions PDF
Inventory Template XLSX

For EC-5 Administrators (Action)

EC-5 Canvas Site Training Sign Up

from Curriculum and Instruction

This is for EC-5 schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Nov. 2 and run until Dec. 17th. Generally, schools have been using PLCs as the time for Canvas training with outliers dropping in when they have availability. However, if you have a different format in mind, please feel free to set up the time that will work best for your building.

Use this link to schedule your site visit. You will schedule a time using Calendly, and the link is provided below. There are two days per week where the time runs from 8:30-3:30 and two days from 9:00 – 4:00. Please include the name of the school and a contact person. If you have any questions, please email Wendy Elkins.

For Secondary Administrators

PREP-KC Math Relays Team Sign Up

from Curriculum & Instruction

Hello KCKPS Secondary Math Teams!

We are excited to announce the 12th Annual PREP-KC Regional Math Relays (Virtual for one more year) will be held in January again this year. Teams will be competing on either January 22 or January 29 from 8:45-11:00 and 12:30-2:45.

The Prep-KC is very excited for your students to compete once again!  We know that everyone has had a whirlwind school year so far, and we have made the decision to bring students, teachers and volunteers from all over the city together virtually once again. The only difference this year will be that teams may choose to compete from their own school setting rather than their homes if they choose.   Please note the participation guidelines below:

-Each school can bring up to 16 participants (competing in Individual and Team Events) AND up to 4 participants to compete in the Marathon competition (a $500 scholarship will be awarded to the top winner).

-A Student (if not participating in the marathon) can participate in up to two individual events and one team event.

-Each team in a team event will consist of exactly four students.


-Photos will be taken and distributed via email and social media.  If you have a student who has not agreed to a photo release in your district, please note that on the enrollment form.

The preliminary enrollment deadline for entries will be Thursday, December 16.  with an opportunity to finalize in mid January. After the deadline, we will once again work with your district’s IT department to ensure students are able to access the required technology mediums.  Please find all of the information you will need in the Math Relays Coaches Folder. All the links were shared via email from the district CANVAS page for Secondary Math teachers by Dr. Parker.

A coaches meeting is scheduled for Monday, November 15 at 3:00 pm or Wednesday, November 17 at 3:30 pm.  Your coach(es) will only need to attend one of the meetings.  Feel free to take a look at the coaches agenda prior to the meeting.

Please submit team entry forms to Susan Engelmann (sengelmann@prepkc.org) or Cecil Christwell (cchristwell@prepkc.org) and copy Dr. Kurt Parker (kurt.parker@kckps.org)
As always, please reach out to Susan or Cecil if you have any questions or if you have a new Math Relays coach in your building or district.

We are looking forward to the relays!
PREP-KC Math Relays Team

From KCKPS Curriculum & Instruction Department:
The goal is for each school to have at least one team participate this year. The C&I budget can compensate one coach per building for 10 extra duty hours.  If a building has a full team participating (16-20 students) and is choosing to meet at their own school on competition day, we could compensate an additional coach if needed. In order to get paid, you must complete the GOOGLE FORM for timesheet approval by the Board prior to attending the coaches’ meeting.


All links were sent to your teachers through the Secondary Math Canvas Page. If you have any questions, please feel free to reach out to Dr. Kurt Parker.

Informational Items

For All Administrators (Informational Item)

KCKPS Mobile Minute

from Curriculum & Instruction
Click to view the latest edition of the Mobile Minute. This week’s edition includes information regarding Apple Classroom, needed iPad updates, Canvas information, and much more!

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Elementary Principals

Connector Deadline Approaches – Links included

from Diploma+

Connector 1st Semester Goal – Every classroom teacher and counselor will share one live session with their students by Dec. 16th.

That goal is only a few days away! Dec. 1st is the last day for teachers to request a session for Dec.

If they miss the Dec. 1 deadline then join a Industry Chat at the following times.

Dec. Industry Chats:
My Life as a Reliability Engineer at Intel – Grades K-5
Nov. 30 – Tuesday at 12:00
Write Away: the Life and Times of a Modern Author – Grades 3, 4, 5
Dec. 3 – Friday at 11:00
Inside the Senior Living Industry: A Virtual Tour of Rose Villa – Grades 4 and 5
Dec. 7 – Tuesday at 11:45
What is A.I.? And What it Isn’t! – Grades K-5
Dec. 8 – Wednesday at 11:00
Think Like a Robot! – Grades 1-4
Dec. 8 – Wednesday at 12:30
To Infinity & Beyond: The STEM behind Space Force – Grades K-5
Dec. 10 – Friday at 1:15

If none of these times work, join another teacher who has an upcoming live session already arranged.

If anyone needs any help reach out to Renee Freers
I LOVE to help!