Tuesday, November 23, 2021

Administrators' Desk logo

Action Items

For All Administrators (Action)

KSDE Data Quality Certification Survey

from DERA

Please complete this survey by December 3rd.

I’m emailing you regarding the KSDE Data Quality Certification (DQC). This certification is aimed at the data coordinators, accountability staff, and administrators that work with the state’s web-based applications (i.e., KansasCAN, see list of applications below) and their related reports. The state is making DQC a KESA requirement for any district staff who handle (collects, reports, signs-off) student data submitted to any KSDE applications.

Certification lasts one year and needs to be renewed annually. Our district has until May 2022 to complete the 7-hour (9am-4pm) training. The training will be hosted here on-site and offered by KSDE staff.

KSDE Applications
AMOSS – Academic Measures of Student Success
Annual Statistical Report(18E)
Auditor File Exchange
Categorical Aid Personnel System
Designation of School Attendance Officers
Direct Certification
Directory Updates
Driver Education Reimbursement
Dropout/Graduation Summary Report
Early Childhood Foundations For School Success
Form 16 – Accreditation Licensure Waiver
Foster Care Application
IHE Portals
Interlocal Agreements (D0600’s only)
Juvenile Detention Center – Final
K-PAC Report
Kansas Education Systems Accreditation (KESA)
Kansas Grants Management System (KGMS)
Kansas Grants Reporting System (KGRS)
Kansas Integrated Accountability System (KIAS)
Kansas Teacher of the Year
KCC Management System
KIDS Assignment System
KIDS Collection
KLAS – Use only for Forms 2, 3a, 8, or 20
LCP System
Lea Forms
License Application – Use for all other license applications
Mentor Programs
Migrant Web
Neglected or Delinquent
Outcomes Part B
Outcomes Post School
Principal’s Building Report (PBR)
School Safety Hotline
Special Education MIS Collection System
Star Recognition
State Forms
Student Record Exchange
Superintendent’s Organization Report (SO66)
Virtual School and Programs

New District Letterhead

from Communications

Please use this letterhead template for district communications.

2nd Quarter Reminders – Bullying/Harassment Reporting Structures

from Federal Programs

Please put on your 2nd quarter meeting agendas a review of the bullying and harassment policies and reporting requirements with ALL staff and students. Refer to the HR Admin Guide or KCK Principal Handbook Mandatory Training resource page for talking points and guidelines. Be sure to include the following:

  1. Identify who the Title IX Building/Department Coordinator/Investigator is for your building/department.
  2. Remind staff/students that by policy, they are required to report any Sexual Harassment or Race Discrimination incidents they experience, witness, hear about, or receive a report on from a colleague or student.
  3. Remind staff/students the required process is to report incidents of any staff or student misconduct to Building Principal/Department Manager or the Building/Department Title IX Coordinator/Investigator.
  4. If the staff member/student doesn’t feel comfortable reporting to the building, they can contact Human Resources or any of the District Compliance Officers that were listed in the final video.
  5. Staff/students can also use the Bullying/Harassment Report button on the website/student devices to make a report.
  6. Reports go directly to central office leaders.
    Staff/students can also use the district phone line which is 913-627-2550.

Remind staff/students that Board of Education Policies for Sexual Harassment (GAAC/JGEC/AH/KN), Race and Disability Discrimination (GAACA/JGECA; GAAB/JCE), Acceptable Use and Communication Policies (IIBF/GAT), Staff-Student Relationships (GAF) are posted in the school (identify where) for their review.

Remind staff/students of IIBF, which is the Acceptable Use Policy for district technology devices and internet; GAT, which is Staff Use of Communication Devices; and GAF, Staff-Student Relationships.

All communication should be school or instructional related and should never violate student-staff relationship or supervisor-staff relationship policies. At NO TIME, should a staff member EVER TEXT or MESSAGE an INDIVIDUAL STUDENT for ANY reason, even school related. (Licensed Clinical Social Workers are the exception to this rule, per their license and credentials to meet and communicate 1:1 with students.)

Individual messages between supervisors and individual staff members should remain professional, related to school/work and support the development of a positive school or work climate. Supervisors should maintain a professional standard for all communications, at all times.

Building Inventory Reporting

from Risk Management

Attention All Administrators:

Inventory Reporting is a critical element of Risk Management and fiscal responsibility throughout the district.
We are asking that all building administration, principals and department leaders engage staff to ensure building inventory lists are submit to Risk Assessment department by January 28, 2022.

Instructions and template on how to complete lists, are attached.
For questions, contact Dennis Martine.

Inventory Instructions PDF
Inventory Template XLSX

For EC-5 Administrators (Action)

EC-5 Canvas Site Training Sign Up

from Curriculum and Instruction

This is for EC-5 schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Nov. 2 and run until Dec. 17th. Generally, schools have been using PLCs as the time for Canvas training with outliers dropping in when they have availability. However, if you have a different format in mind, please feel free to set up the time that will work best for your building.

Use this link to schedule your site visit. You will schedule a time using Calendly, and the link is provided below. There are two days per week where the time runs from 8:30-3:30 and two days from 9:00 – 4:00. Please include the name of the school and a contact person. If you have any questions, please email Wendy Elkins.

For Secondary Administrators

PREP-KC Math Relays Team Sign Up

from Curriculum & Instruction

Hello KCKPS Secondary Math Teams!

We are excited to announce the 12th Annual PREP-KC Regional Math Relays (Virtual for one more year) will be held in January again this year. Teams will be competing on either January 22 or January 29 from 8:45-11:00 and 12:30-2:45.

The Prep-KC is very excited for your students to compete once again!  We know that everyone has had a whirlwind school year so far, and we have made the decision to bring students, teachers and volunteers from all over the city together virtually once again. The only difference this year will be that teams may choose to compete from their own school setting rather than their homes if they choose.   Please note the participation guidelines below:

-Each school can bring up to 16 participants (competing in Individual and Team Events) AND up to 4 participants to compete in the Marathon competition (a $500 scholarship will be awarded to the top winner).

-A Student (if not participating in the marathon) can participate in up to two individual events and one team event.

-Each team in a team event will consist of exactly four students.


-Photos will be taken and distributed via email and social media.  If you have a student who has not agreed to a photo release in your district, please note that on the enrollment form.

The preliminary enrollment deadline for entries will be Thursday, December 16.  with an opportunity to finalize in mid January. After the deadline, we will once again work with your district’s IT department to ensure students are able to access the required technology mediums.  Please find all of the information you will need in the Math Relays Coaches Folder. All the links were shared via email from the district CANVAS page for Secondary Math teachers by Dr. Parker.

A coaches meeting is scheduled for Monday, November 15 at 3:00 pm or Wednesday, November 17 at 3:30 pm.  Your coach(es) will only need to attend one of the meetings.  Feel free to take a look at the coaches agenda prior to the meeting.

Please submit team entry forms to Susan Engelmann (sengelmann@prepkc.org) or Cecil Christwell (cchristwell@prepkc.org) and copy Dr. Kurt Parker (kurt.parker@kckps.org)
As always, please reach out to Susan or Cecil if you have any questions or if you have a new Math Relays coach in your building or district.

We are looking forward to the relays!
PREP-KC Math Relays Team

From KCKPS Curriculum & Instruction Department:
The goal is for each school to have at least one team participate this year. The C&I budget can compensate one coach per building for 10 extra duty hours.  If a building has a full team participating (16-20 students) and is choosing to meet at their own school on competition day, we could compensate an additional coach if needed. In order to get paid, you must complete the GOOGLE FORM for timesheet approval by the Board prior to attending the coaches’ meeting.


All links were sent to your teachers through the Secondary Math Canvas Page. If you have any questions, please feel free to reach out to Dr. Kurt Parker.

Informational Items

For All Administrators (Informational Item)

Message to Administrators

from the Chief of Human Resources

Dear KCKPS Employees,

As you know by now,  I have resigned from the district.  However, I wanted to let you know that I have moved my last day working in the district up to November 23, 2021.   I am going to take some extended time to enjoy the holidays with my family and this will be the longest break I have had in over 30 years.  It is hard to believe that I have worked that many years.  I am looking at many options for the future and am not rushing to anything until after the new year.

I have really enjoyed getting to know all of you hardworking and committed employees.  We have worked through some difficult, interesting and very rewarding times especially during the COVID Pandemic.  I wish you well in your careers.  Take care and be kind to each other.

Wishing you all the best.

Keli Tuschman
Chief of Human Resources

Admin Placement on Pay Table

from Human Resources

HR has established a new process for those administrators who would like HR to review their placement on the new pay tables. With the budget approval this year, we were able to increase our Principal and Asst. Principal pay tables and that step has been completed. However, we have heard from some of you that you would like to have your placement on the table reviewed. Provided below is the process for this to occur.

Placement Review Process:

  1. Log into TalentEd Records
  2. On the right side of the page, click Available Forms
  3. Once you have clicked Available Forms, please click on the Principal & Assistant Principal Resume Upload Document.
  4. Fill out all of the required information. Also, you have the ability to upload a resume or supporting documentation that supports your years of experience
    Please provide this information by December 15, 2021 to be considered for a salary adjustment for the 2021-22 school year.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/