Friday, May 13, 2022

Administrators' Desk logo

Action Items

For All Principals

KELPA-P Materials Discard

from ESOL
The KELPA-P test form will not be available for use starting the 2022-2023 school year. The state is moving to a universal ESOL screener that will be administered through KITE. Staff will receive training in August on how to administer and score the new assessment.

Since the KELPA-p will be obsolete we will need ALL KELPA-p test materials to be discarded at the end of the year. Schools should shred or trash the test booklets, teacher’s manuals, and student scoring sheets. We will not use these materials for any purposes in the upcoming school year.

Mentor Program Update

from Professional Workforce Development

Out of 275 new teachers, 209 have completed their mentor hours. Please reach out and congratulate these teachers and their mentors for a job well done!

Now for the 66 teachers who have not YET completed their mentor hours… The due date for completing the mentor hours was Friday, May 6. As you know, documentation for the mentor hours are completed as assignments found in the New Teacher Canvas Course. Here is a linked document containing all first- and second-year teachers’ completion rates as of May 11. 2022.

*Teachers in green have completed all assignments.
*Teachers in orange need to finish.
*Teachers in yellow are significantly behind and will need immediate attention.
*Teachers in red have not completed any assignments and will need immediate attention.

Action Item: Please meet with teachers who have NOT completed the required mentoring hours. Completion of the mentoring program is part of their professional responsibility. The mentor hours are required by KSDE and must be completed for teachers to move from an initial license to a professional license.

We will run another update after Monday, May 16.

For Elementary Principals

LETRS Unit 2 Make Up Zoom Sessions

from Curriculum & Instruction
Elementary IDP Reps were contacted via email by PD Director, Lindsey Schneider, on May 11th with directions on how to enroll staff who need to make up a Zoom session for LETRS Unit 2. They are to use this linked Google Form. Please ensure IDP reps complete this form by Thursday, May 19th, end of day. It is one form per building. Staff needing to attend a make up session will be emailed a Zoom link directly prior to the May 27th 9:00-11:00am make up sessions being offered. Please reach out to or with any questions.

CKLA Materials for Summer School

from Curriculum & Instruction
Please instruct 4th & 5th grade teachers to set aside “The Contraption” (4th) & “The Robot” (5th) from their original CKLA materials. They are separate gray decorated cardboard boxes measuring about 1’ x 1.5’ and have a teacher guide, a pad of worksheets, a “button,” a folder, and some posters inside. Please see this link for pictures of these materials. These supplemental materials will be utilized for Summer School instruction moving forward. Further communication will come regarding where to send the materials. Please reach out to or with any questions.

Homefield KC

from Communications

We have been engaged in conservations with Homefield KC about a partnership to provide our students access to their indoor and outdoor facilities for sporting events. They are constructing a 153,000 square foot premier sports venue with football, baseball, soccer fields and basketball courts in the former Schlitterbahn Waterpark location.

To kick off this partnership, the Overland Park Rotary Club is collaborating with Homefield KC  to donate more than 25,000 books to all of our students in Pre-K to 5th grade. This is part of the organizations Rotary Reads program. The students will be allowed to keep these books and take them home for the summer. There will be two books for each student.

They have volunteers that will deliver the books to our schools on Monday, May 16th, and Tuesday, May 17th. The volunteers are older/seniors and, therefore, will need assistance from your Librarian, Custodial Staff, and any other staff you can spare to assist with unloading the books.

You or your librarian will need to determine which books students will receive or grade appropriate. Homefield will be contacting your school to let you know when they are on the way to deliver the books to your school.

If you have any questions about the books, please contact Mr. Vaughan at 913-302-0809.

Quick Background

In late 2020, Homefield LLC struck a deal with the Unified Government to redevelop the Schlitterbahn Waterpark site. Homefield is using STAR bonds financing the KC project, which will allow the project to capture sales tax revenue to pay off the bonds.

Robb Heineman, founder and CEO of Homefield, discussed what’s in store for the site with grand plans to revolutionize the youth sports experience nationwide. Homefield is working on projects in 12 cities; Chicago, Indianapolis, Green Bay, Milwaukee, Columbus, Dayton, Raleigh, Charlotte, St. Petersburg and Austin. Kansas City will Homefield’s flagship location.

The Rotary Cares Program

The Overland Park Rotary Club’s Cares program will also a kickoff event to help introduce themselves to the KCK community. The event will take place on KCKCC campus grounds, May 23, from 4-7 p.m. The event will offer free hot dogs, chips and water. The organization will also giveaway goody bags, containing home care products. The Rotary Clubs Cares program plans to have 1,000 goody bags, which will be first-come, first served.

Informational Items

For All Administrators

2022-2023 Lunch Programs & Meal Applications

from Nutritional Services
School nutrition funding comes from the USDA and over the last two school years, schools throughout the country have been able to provide free breakfast and lunch to students through a pandemic relief waiver. That waiver has now expired which will now require the department to charge students for their meals. Fortunately, all sites in USD 500 participate in either Grab & Go or Breakfast in the Classroom which allows us to still serve our students free breakfast. Lunch charges will be based off eligibility that comes from the meal applications. Meal applications will be available in July, and we encourage every household to fill out an application as soon as they are available. For clarification, the universal free lunch program will no longer exist for the 2022-2023 school year.

For All Principals

KidZone Before & After School for Summer

from Student Services
Please share this with your parents:

Sites: Emerson Elementary & West Park Elementary

Students will be transported to and from their summer school via KCKPS transportation. Parents will need to notify their student’s summer school site that their student will be riding the bus to/from KidZone. Applications will be available at Emerson and West Park or they can printed from this page, just under this paragraph.  Applications MUST be turned in to the student’s specified Summer KidZone site (see the list below).

KidZone Summer PDF Application (English)
Kidzone Summer PDF Application (Spanish)

Emerson’s KidZone Schools West Park’s KidZone Schools KidZone Summer School Details
Frances WIllard
Frank Rushton
John Fiske
Mark Twain
M. E. Pearson
New Chelsea
New Stanley
Noble Prentis
Silver City
T. A. Edison
Claude Huyck
Eugene Ware
Hazel Grove
John F. Kennedy
Lowell Brune
Stony Point North
Stony Point South
Before School: 7-8:30 a.m.
After School: 3-5:30 p.m.Cost (per child)
$20 – morning
$20 – afternoon
$40 – morning and afternoon

Scholarships are available.


Student Photographs

from  Purchasing

For the 2022/2023 school/year, schools are free to use the photography provider of their choice for student pictures.

Nothing in this statement should be interpreted to rule out Strawbridge Studios as an option.

KCKPS Staffing Process Sheet for Annual Spring Budget Planning & Meetings

from Federal Programs

Any staffing position included in the building budget must be an existing district approved position with an existing district approved job description, and district approved compensation scale for the following school year.

Position titles and/or job descriptions of staff included and approved in the building budget cannot be changed (during the summer or following school year) to something different than what was discussed and approved during the spring budget meetings. (Titles and actual duties must remain consistent with district approved job descriptions and associated district approved compensation scales.)

Additional positions cannot be added and charged to the budget after the spring budget meetings (during the summer or following school year), without first discussing with Federal Programs, Human Resources, and Finance departments.

Any newly created positions must be vetted and approved through the Human Resources Department and the principal must provide the approved job description from the Human Resource Department, as well as the approved compensation scale for the new positions. Positions cannot be added (even as a projection) in the building budget, unless they’ve been vetted and approved through the Human Resources Department.

DEIx Summer Conference

from Diversity, Equity, & Inclusion
Aloha, Building and District Admin.

The DEI Department has some information about our DEIx Summer Conference that will be happening on Thursday, July 21, 2022.

We are asking to pass this information on to your staff and students.

The theme for this conference is “When You See Me” centered around stories of lived experiences, successes and challenges, and how our speakers have overcome them.

The DEIx Conference, hosted by DEI-KCKPS, will have open discussions around five topics we believe will lead to closing the achievement gaps between marginalized groups. Which is critical to the successful education of children in our community. Topics will include Understanding Generational Differences, Race & Ethnicity, Sexual Orientation, Language & Culture, and People with Disabilities featuring distinguished and influential business leaders and government officials from across the Greater Kansas City Region.

Please register at this link. All KCKPS staff will also have to register in Frontline.

We look forward to seeing you there! If you have any questions, please don’t hesitate to reach out 😊

The DEI Team

Grades 3-5 Student Survey 2022 Data in KansaSTAR Folders

from Federal Programs

Your school’s Student School Climate Survey (Grades 3-5 Spring 2022) have been loaded into your KansaSTAR School Improvement Plan folders.

Please look under the NEEDS ASSESSMENT DATA (Surveys) folder and then click on the student survey subfolder to find your school’s 2022 data.

The report contains aggregate data, as well as disaggregated reports by grade level and race/ethnicity. You will want to pull this data into your data review cycles with your BLT and PLCs as you conclude this school year and make plans for 22-23!

Questions, contact Lisa Walker.

Defined Learning (PBL) Summer School Supply Shipments

from Curriculum & Instruction

Please be on the lookout for shipments from School Specialty containing summer school supplies. Schools may be receiving emails that these shipments are being prepared and should expect them to arrive in the next week or two. There may be multiple boxes coming on different days. As schools received these shipments, please set them aside and label them clearly for summer school. Summer school principals may find more information about the materials in this document. If you have any questions, please contact

Assessment Updates

from DERA

Important Dates

  • FastBridge Screener:
    • Early Childhood:  Monday, April 25 – Friday, May 20
    • K-12: Monday, May 2 – Friday, May 20
    • Review Assessment Schedule for further details
  • HGSS Score entries in Infinite Campus due:
    • High School:  Friday, May 20, 2022


    • If you haven’t started testing, please check your rosters for accuracy.  This will prevent losing the opportunity to test later in the window if there is an issue with student rosters.

KAP Student Score Reports (Availability Change)

  • KAP teacher survey available in Kite® Educator Portal until May 6.
  • KSDE reports student score reports will be available in KITE on May 11 after 2:00 pm and in the Parent Portal May 17.  Results are confidential until scores are available for view in the Parent Portal.  This allows time for changes to be made if necessary.
    • All KAP student score reports will be available with the exception of 10th grade Mathematics.


  • Mark your calendars: 22-23 Administration
    • Our goal is to go to an online format for the 22-23 school year.
  • ACT and PreACT 8/9 reports are now available in Success.  Currently no historic data is available for PreACT 8/9, only the results for fall 2021.  
  • ACT is no longer producing the graduation cohort reports that have been sent to the district in the past.   Generate and customize those in Success.
  • For reports that will be delivered to schools, see the Reporting Schedule in section 7 under the ACT tab on the Kansas ACT website.  That schedule gives a timeline and format for the reports that will be available to schools.
  • myACT: Students may access their ACT scores and request scores be sent to colleges through myACT.  Please encourage your students to create an account if they have not already done so.  Only about 78% of students that tested in KS this spring have set up their myACT accounts.


  • Scores should be collected and entered into Infinite Campus by the classroom teacher (click here to download instructions for score entry).  The window for the high school HGSS assessment closes on Friday, May 20th, 2022. 
  • Please note that all K-12 students should be assessed using the HGSS scoring rubric before the window closes. 

Please contact the DERA Team with any questions you may have at

Tutoring Update – ACTION REQUIRED

from MTSS
The last day for tutoring will be Wednesday, May 25th. If, for some reason, you have conflicts with tutoring schedules the last weeks of school due to field trips, field days, finals, etc., please let your Tutoring company know ASAP.

Post Assessment scheduling has already begun with TPT as Mike Graham is working with principals to get that scheduled. Varsity Tutors will be administering their Post Assessment the week of May 16th during their regularly scheduled tutoring times. Please ensure that all your students in tutoring take the Post Assessment.

Along with using the Post Assessment data to measure success, KCKPS is conducting a Program Evaluation to measure our Return on Investment. To ensure we can easily pull FastBridge and KAP data on the students who participated, we need your assistance with adding important program information into Infinite Campus. Please use these instructions for adding the appropriate tutoring program to students’ Infinite Campus profiles.

Program start date will be January 13, 2022 (Board Approved on January 12).
Program end date will be May 25, 2022.

Deadline for completion is May 25, 2022.

Directions for Submitting SIPs in KansaSTAR, May 24th-27th

from Federal Programs

All principals should submit their SIPs in KansaSTAR to KSDE between May 24th-27th.

Directions for Pre-Checking, Conducting Final Updates, and Submitting your SIP in KansaSTAR can be found in the Federal Programs shared drive folder: All Schools: School Improvement Planning Modules & Resources 21-22.

There are TWO DIFFERENT submission choices –

  • Elementary/Middle Schools: Indicators of Effective Practices – (Title I Schoolwide Annual Submissions)
  • ECH/High Schools/Alt Schools: Indicators of Effective Practices – (All Other Schools)

Still have some additional work to do in order to move your School Improvement Plan categories to Approaching or Transforming? Here are two SUPER quick videos that will show you how!

Contact Lisa Walker or Kacie Olson if you need to phone a friend for SIP advice!