Tuesday, May 17, 2022

Administrators' Desk logo

Action Items

For All Administrators

Checkout for Student Activity Accounts

from Risk Management

Friendly reminder that checkout for Student Activity accounts will occur on the following dates:

Elementary: Wednesday June 1st
Secondary: Wednesday June 8th

Initial communication with checkout list and school schedule was emailed May 4th to all building principals and secretaries/treasurers.
Questions? Please contact Griselda Garcia (Elementary) at 913 279 2148 or Lachelle Monroe (Secondary) at 913 279 2333.

ZERO Card Presentation

from Human Resources

Please share the pre recorded ZERO Card presentation video with your staff:
Zero is new this year and is designed to make healthcare simple and accessible. This benefit is available with the following plans: HMO Blue Care, EPO Blue Select, $500 Preferred Care Blue, $1,000 PPO Preferred Care Blue, $2500 PPO Preferred Care Blue, $2, 500 Blue Select Plus , SPIRA Care EPO $3,500.00. Zero is not available for Qualified High Deductible Health Plans (QHDHP). Zero can help with all kinds of things like, lab, imaging, physical therapy, and hundreds of surgeries.  Additional information about ZERO can be found in the 2022 Benefit Enrollment Guide on pages 9 and 10. If you have questions about ZERO you can contact a ZERO Representative.
Call: 1-855-816-0001

Informational Items

For All Administrators

Empowering Educators to Better Address Challenging Behavior

from NEA-KCK

Join us on June 21, 2022 for a full day of hands-on Learning that will focus on strategies and best practices for proactively managing challenging behaviors and supporting educator wellness.

PD points for movement can be earned. This is a benefit for our Association members.

Where: KNEA headquarters, 715 SW 10th Avenue, Topeka, KS… for questions contact Dom DeRosa.



KidZone Before & After School for Summer

from Student Services
Please share this with your parents:

Sites: Emerson Elementary & West Park Elementary

Students will be transported to and from their summer school via KCKPS transportation. Parents will need to notify their student’s summer school site that their student will be riding the bus to/from KidZone. Applications will be available at Emerson and West Park or they can printed from this page, just under this paragraph.  Applications MUST be turned in to the student’s specified Summer KidZone site (see the list below).

KidZone Summer PDF Application (English)
Kidzone Summer PDF Application (Spanish)

Emerson’s KidZone Schools West Park’s KidZone Schools KidZone Summer School Details
Frances WIllard
Frank Rushton
John Fiske
Mark Twain
M. E. Pearson
New Chelsea
New Stanley
Noble Prentis
Silver City
T. A. Edison
Claude Huyck
Eugene Ware
Hazel Grove
John F. Kennedy
Lowell Brune
Stony Point North
Stony Point South
Before School: 7-8:30 a.m.
After School: 3-5:30 p.m.Cost (per child)
$20 – morning
$20 – afternoon
$40 – morning and afternoon

Scholarships are available.

2022-2023 Lunch Programs & Meal Applications

from Nutritional Services
School nutrition funding comes from the USDA and over the last two school years, schools throughout the country have been able to provide free breakfast and lunch to students through a pandemic relief waiver. That waiver has now expired which will now require the department to charge students for their meals. Fortunately, all sites in USD 500 participate in either Grab & Go or Breakfast in the Classroom which allows us to still serve our students free breakfast. Lunch charges will be based off eligibility that comes from the meal applications. Meal applications will be available in July, and we encourage every household to fill out an application as soon as they are available. For clarification, the universal free lunch program will no longer exist for the 2022-2023 school year.

LETRS Unit 2 Make Up Zoom Sessions

from Curriculum & Instruction
Elementary IDP Reps were contacted via email by PD Director, Lindsey Schneider, on May 11th with directions on how to enroll staff who need to make up a Zoom session for LETRS Unit 2. They are to use this linked Google Form. Please ensure IDP reps complete this form by Thursday, May 19th, end of day. It is one form per building. Staff needing to attend a make up session will be emailed a Zoom link directly prior to the May 27th 9:00-11:00am make up sessions being offered. Please reach out to lindsey.schneider@kckps.org or allison.rice@kckps.org with any questions.

CKLA Materials for Summer School

from Curriculum & Instruction
Please instruct 4th & 5th grade teachers to set aside “The Contraption” (4th) & “The Robot” (5th) from their original CKLA materials. They are separate gray decorated cardboard boxes measuring about 1’ x 1.5’ and have a teacher guide, a pad of worksheets, a “button,” a folder, and some posters inside. Please see this link for pictures of these materials. These supplemental materials will be utilized for Summer School instruction moving forward. Further communication will come regarding where to send the materials. Please reach out to allison.rice@kckps.org or suzie.legg@kckps.org with any questions.

Mentor Program Update

from Professional Workforce Development

Out of 275 new teachers, 209 have completed their mentor hours. Please reach out and congratulate these teachers and their mentors for a job well done!

Now for the 66 teachers who have not YET completed their mentor hours… The due date for completing the mentor hours was Friday, May 6. As you know, documentation for the mentor hours are completed as assignments found in the New Teacher Canvas Course. Here is a linked document containing all first- and second-year teachers’ completion rates as of May 11. 2022.

*Teachers in green have completed all assignments.
*Teachers in orange need to finish.
*Teachers in yellow are significantly behind and will need immediate attention.
*Teachers in red have not completed any assignments and will need immediate attention.

Action Item: Please meet with teachers who have NOT completed the required mentoring hours. Completion of the mentoring program is part of their professional responsibility. The mentor hours are required by KSDE and must be completed for teachers to move from an initial license to a professional license.

We will run another update after Monday, May 16.

KELPA-P Materials Discard

from ESOL
The KELPA-P test form will not be available for use starting the 2022-2023 school year. The state is moving to a universal ESOL screener that will be administered through KITE. Staff will receive training in August on how to administer and score the new assessment.

Since the KELPA-p will be obsolete we will need ALL KELPA-p test materials to be discarded at the end of the year. Schools should shred or trash the test booklets, teacher’s manuals, and student scoring sheets. We will not use these materials for any purposes in the upcoming school year.

Student Photographs

from  Purchasing

For the 2022/2023 school/year, schools are free to use the photography provider of their choice for student pictures.

Nothing in this statement should be interpreted to rule out Strawbridge Studios as an option.

KCKPS Staffing Process Sheet for Annual Spring Budget Planning & Meetings

from Federal Programs

Any staffing position included in the building budget must be an existing district approved position with an existing district approved job description, and district approved compensation scale for the following school year.

Position titles and/or job descriptions of staff included and approved in the building budget cannot be changed (during the summer or following school year) to something different than what was discussed and approved during the spring budget meetings. (Titles and actual duties must remain consistent with district approved job descriptions and associated district approved compensation scales.)

Additional positions cannot be added and charged to the budget after the spring budget meetings (during the summer or following school year), without first discussing with Federal Programs, Human Resources, and Finance departments.

Any newly created positions must be vetted and approved through the Human Resources Department and the principal must provide the approved job description from the Human Resource Department, as well as the approved compensation scale for the new positions. Positions cannot be added (even as a projection) in the building budget, unless they’ve been vetted and approved through the Human Resources Department.

Grades 3-5 Student Survey 2022 Data in KansaSTAR Folders

from Federal Programs

Your school’s Student School Climate Survey (Grades 3-5 Spring 2022) have been loaded into your KansaSTAR School Improvement Plan folders.

Please look under the NEEDS ASSESSMENT DATA (Surveys) folder and then click on the student survey subfolder to find your school’s 2022 data.

The report contains aggregate data, as well as disaggregated reports by grade level and race/ethnicity. You will want to pull this data into your data review cycles with your BLT and PLCs as you conclude this school year and make plans for 22-23!

Questions, contact Lisa Walker.

Directions for Submitting SIPs in KansaSTAR, May 24th-27th

from Federal Programs

All principals should submit their SIPs in KansaSTAR to KSDE between May 24th-27th.

Directions for Pre-Checking, Conducting Final Updates, and Submitting your SIP in KansaSTAR can be found in the Federal Programs shared drive folder: All Schools: School Improvement Planning Modules & Resources 21-22.

There are TWO DIFFERENT submission choices –

  • Elementary/Middle Schools: Indicators of Effective Practices – (Title I Schoolwide Annual Submissions)
  • ECH/High Schools/Alt Schools: Indicators of Effective Practices – (All Other Schools)

Still have some additional work to do in order to move your School Improvement Plan categories to Approaching or Transforming? Here are two SUPER quick videos that will show you how!

Contact Lisa Walker or Kacie Olson if you need to phone a friend for SIP advice!