Category: Administrators’ Desk

Business Office

Staffing allocations for the 2021-2022 school year will be the same as they were in 2020-2021 because we do not currently have an accurate student count from September 20th.  If there has been a major change in your student numbers, please bring the information for consideration to your budget meeting.  We plan on beginning the budget meetings in the near future.

Curriculum & Instruction

Equity and Inclusion

https://www.learningforjustice.org/magazine/black-history-month-teaching-beyond-slavery
https://brownmamas.com/teach-african-history-culture-kids/

Remember this month the Office of Equity and Inclusion is going to challenge you as a leader to reflect each week on the Black trailblazers in your life. How has this person impacted your life? Write a letter of appreciation to this person and send it to them, be sure to tell them the impact that they have had on you. Feel free to share your thoughts here about this experience with the Office of Equity and Inclusion.

Diploma+

Congratulations to the following schools for reaching the first Connector goal of 25% of their staff sharing a live session with their students.

Claude Huyke – Colleen Dudley
Frances Willard – Dr. Cesar Alvarez
John Fiske – Dr. Joe Graham
JFK – Dr. Bob Wilcox
Lindbergh – Dr. Brooke Brutto
McKinley – Valerie Castillo
Noble Prentis – Rhonda Gavel
Quindaro – Shannon Shelton
Silver City – Zaneta Boles
Welborn – Collette Chaney
West Park – Dr. Angela Wright

Seven of these buildings were already over 40% on Jan. 22. Way to Go!!!

The next Connector goal is 50% of the staff hosting live sessions with students by February 26.

Feedback from the teachers has been overwhelming positive, with 92% of the teachers say YES they will host another session. Another 93% of them gave the session a 4/5 or 5/5.

If your building needs any support reach out the Renee Freers or join her zoom office hours this Wed., Feb. 10^th from 8:00-10:00 am.

Join Zoom Meeting

https://us02web.zoom.us/j/88252990880?pwd=QkV2Qy8rR3grd2lUbTUwelE1R2l5Zz09

Meeting ID: 882 5299 0880

Passcode: 2B8v0w

Federal Programs

ALL SCHOOLS

Subject:  School Improvement Plans Submitted to KSDE, May 2021

Many conversations, coaching sessions and planning sheets indicate GREAT School Improvement Planning is occurring at EVERY building.  This is exciting and fabulous!

In order to make sure these AMAZING EFFORTS are captured and shared with KSDE, we need to adjust course by entering ALL of this documentation into KansaStar, rather than a separate Google Doc or Planning sheet.  This isn’t just about compliance, but COHERENCE!

Here are the benefits –

• A written plan provides clarity to all stakeholders – One plan, One effort;
• A written plan helps keep people grounded and focused on things that are important;
• A written plan will clarify the most important priorities;
• A written plan is an essential communication tool;
• A written plan keeps a team from spending time on tasks that won’t get them closer to their goal.

At the end of this year, each of you will SUBMIT your SIP in KansaStar to KSDE.  Your submitted SIP will impact our District KESA accreditation, as well as our ability to access additional funding set aside for CSI and TSI schools.

Here’s HOW to GET STARTED: DO THIS, Not That!

Contact Lisa Walker or Kacie Olson if you need some 1:1 KansaStar/SIP assistance for you, your team, or your process manager.  We’re happy to help!

Subject: KCKPS Elementary Principals Present at National ESEA Conference

KUDOS to three of our phenomenal KCKPS principals who are scheduled to facilitate sessions at the National ESEA Conference!  Dr. Heather Calvert will present a session called “Data Cycles: A Method for Effective Data Analysis” and Katie Egidy and Collete Chaney will co-facilitate a session called “Get Lit Now: The Tools!”  Be sure to get these on your calendars so we can SHOW UP as they SHOW OUT!

TITLE I SCHOOLS ONLY

Subject: NearPod Approved Now for Title I Funding

After further review of the NearPod resource, we are going to classify it as an “online interactive platform” and not a content specific curriculum resource that must meet the evidence-based practices lists.  If you purchased NearPod earlier using general funds, please reach out to Bridgette DeSmet so a journal transfer can occur to the Title funding stream.

Health Services

Immunization Compliance and Health Assessments

As we approach the return of in-person students to our buildings, it is important to remember that there are certain state requirements for school attendance. These include being current on their immunizations (all ages) and having provided proof of a health assessment (physical) for students under 9.

Board policy JGCB Inoculations states that “all students enrolling in any district school shall provide the building principal with proof of immunization of certain diseases or furnish documents to satisfy statutory requirements.” Also see Kansas statute K.S.A. 72-6262. Health tests and inoculations.

Students who have not met the state requirements for school attendance, at the discretion of the Superintendent, may be subject to exclusion. Parents should make every effort to provide the required documentation by the first day of in-person attendance. Parents will have 30 days to either submit proof of compliance or provide the date of an appointment when they become compliant or begin a catch-up schedule. Failure to keep this appointment or provide proof of immunization compliance may result in exclusion from in-person learning. It will be the responsibility of the school nurse to continue attempts to obtain documentation prior to the 1st day of attendance and throughout the 30-day grace period. The principal will be kept informed of any students who are approaching the exclusion deadline.

Human Resources

Power Hour

We will be having our next zoom session February 11, 2020 from 9:30am – 10:30am.  During this time any questions that Building Administrators or IIO’s may have they can ask our HR Staff.  Also, from an HR Standpoint, we will share any announcements or updates we may have.  We also have notes available from our last meeting on Thursday, January 28^th  here.

Join Zoom Meeting
https://us02web.zoom.us/j/82283481476?pwd=U1V2b3BGSTZlc1ZSbmR2M2J0LzNGZz09

Meeting ID: 822 8348 1476
Passcode: qR19G0

Evaluations

This is just a reminder that the following evaluations are due February 15, 2021:

*Administrator Evaluation Year
*Teacher – Year 3
*Teacher – Evaluation Year
*Teacher – Off Cycle Evaluation

Please make sure that you get these completed in both iObservation and in TalentEd.  If you have any issues please reach out to Jared Alexander for iObservation and DeAndre Tuggle for TalentEd.

IIOs

K-5 Elementary Building Principals, we are looking at the district building’s current Kindergarten Round-up practices to streamline the process across the system. Please complete the survey below—due February 10th. 

Link: https://forms.gle/ptWKLJJLEauXcBa66

Student Services

Trauma Sensitive Tuesday – please share with all staff

We have another great TST coming your way on Tuesday, February 9th from 12-1pm. This TST will feature information, tips, and resources on returning to physical school after a collective trauma.

Crowdcast: https://www.crowdcast.io/e/tst292021

Frontline: https://www.mylearningplan.com/LearningPlan/ActivityProfile.asp?I=3723977

Administrative SIT Overview 2/4/2021 

Thank you so much for your time at yesterday’s principals meeting. Your time, attention, and feedback is appreciated as we continue to work to support you and your communities around the problem solving process and student improvement teams.

PDF of the presentation: SIT Overview Principal’s Meeting 2/4/2021 

Folder with SIT resources, training videos/PDFs, etc: SIT Building Coordinator Resource Folder 

International SEL Day- March 26th 

Studies show that SEL improves well-being and academic outcomes, builds positive school climate, and provides children with the necessary skills to excel in today’s workforce. This is an opportunity to spread the word about the importance and impact of social emotional learning.  Sign up to join here: https://selday.org/sign-up/?source=kckps

RAK Week is February 14th-20th and RAK Day is February 17th 

From our RedCard KC partner: Kindness is an essential value of the RED CARD anti-bullying campaign. As a result, we would like to take this opportunity to challenge our community, our school partners and our own employees to BE KIND KC! Even the smallest act of kindness can change a life! To sign up, access lesson plans, activities, and tools kits please visit:  https://www.randomactsofkindness.org. RED CARD will also be sharing Random Acts of Kindness content on both the Sporting KC and Children’s Mercy social media channels during the week. We are bringing the challenge to each of our employees, at both organizations, as well.   #bekindKC and #RedCardKC

Optional Edgenuity Info Sessions 

Edgenuity has added a social emotional content suite for grades 6-12, information on which be found here. KCKPS currently utilizes the Edgenuity platform for credit recovery in our high schools. We are exploring options for utilizing the SEL content Edgenuity is offering and would like to offer two optional informational and feedback sessions for building Principals, Dean of Students, Recovery Room/ISS monitors, counselors, and social workers on March 2^nd at 9:30am and 3:30pm. During these sessions, ideas for implementation will be presented as well as opportunities to view SEL course content. Each of the optional info sessions will cover the same information. Zoom information is below.

Join Edgenuity Info session:

https://zoom.us/j/3121611730?pwd=T1Fiekh1NjZ0RmZkQ28vTzBhMk9IZz09&from=addon

Meeting ID: 312 161 1730

Passcode: DS6fu5

Curriculum & Instruction

Secondary Building Principals

Equity and Inclusion

As you know, Monday was the first day of February which means Black History Month has begun. Black History Month actually started as a week by Carter G. Woodson in 1926. He chose the second week of February because Abraham Lincoln and Frederick Douglass’s birthdays both fall during this week. In 1976, President Ford officially recognized Black History Month. Since 1976, every president has chosen a theme for the month. 2021’s theme is “Black Family: Representation, Identity and Diversity”.  One could see this as how far we have come, while others will see this as a misconception of progress (History.com).

We know that Black History is American History. We will acknowledge and celebrate the significance of this month while also ensuring that Black history is taught the other 11 months of the year. To not acknowledge this month or to be passive about this month (and all other heritage months/days) sends a message to our kids that we do not see them or value their lived experiences.

Classroom ideas to consider:

1. Use this year’s theme as a starting point.
2. Use student voice and experience to guide discussions.
   1. Students, even young ones, are aware of the roles that race, gender, and identity play in America.
3. The role other communities of color play(ed) in Black History.
4. Present events and figures as more than one dimensional
   1. King’s commitment to civil rights yet his opposition to the Vietnam War.
5. Talk about history in context of today.
   1. Presenting three light system developed by Garret Morgan along with what life would be like with only stop and go. How does the yellow light help?
6. Talk about Race, power, privilege, oppression, and the systemic nature of them all.

As administrator, have these conversations with your staff.
This month the Office of Equity and Inclusion is going to challenge you as a leader to reflect each week on the Black trailblazers in your life. How has this person impacted your life? Write a letter of appreciation to this person and send it to them, be sure to tell them the impact that they have had on you. Feel free to share your thoughts here about this experience with the Office of Equity and Inclusion.

Further reading and resources on the topic can be found here:

https://www.tolerance.org/the-moment/january-28-2019-teaching-black-history-month

https://www.tolerance.org/magazine/black-history-month-teaching-the-complete-history

https://www.edutopia.org/article/teaching-black-history-culturally-responsive-ways

Federal Programs

ALL Building Administrators & Department Directors

Subject: 3rd Quarter Title IX Coordinator Training Coming Your Way!

Our District Title IX and Legal Teams have planned another round of Title IX Coordinator training for BUILDING & DEPARTMENT Title IX Coordinators for 3rd quarter.  (HS/MS principals and other department leaders are not required, but can choose to attend.) This training will provide more time for dialogue around Title IX procedures and documenting investigations, as well as real-world scenarios to practice processing student and staff employee misconduct. Additionally, updated and new Title IX forms will be reviewed.  A calendar invitation with Zoom link has been sent to all School Title IX Coordinators.

Department Title IX Coordinators can click on the link below to sign up for the training session you wish to attend.  (Please note the sign-up sheet has the Zoom link to place on your calendar for the training session you select.  Please be sure to note the date/time of training on the bottom of each sheet, to ensure you sign up for the correct training!

3/2/21: 9:30AM – 11:00AM – Elementary Title IX Coordinator (Wash/Wyan) /Department Director

3/3/21: 9:30AM – 11:00AM – Elementary Title IX Coordinator (Harm/Schla) /Department Director

3/11/21: 8:30AM – 10:00AM – HS/Alt Title IX Coordinator (Wash/Wyan) /Department Director

3/11/21: 1:00AM – 2:30PM – MS/Alt Title IX Coordinator (Wash/Wyan) /Department Director

Subject: Grants, Donations, Funding Opportunities and Requests

The Federal Programs Department has developed new, streamlined procedures to support staff members seeking funding from outside of the district for projects that enhance learning.

Click the link below if you wish to view the guidelines, procedures, and forms for accepting donations, applying for grants, posting donation requests on Donors Choose, or researching grant opportunities.

Please reach out to KCKPS Grant Writer, Juli O’Mealey Simmons, at juli.omealeysimmons@kckps.org or by phone at 816-863-4353 with questions or to discuss funding applications.

To view the procedures and forms, click the link below.

Guidelines and Procedures for Seeking External Funding

Human Resources

Kansas Leadership Center Cohorts

The Kansas Leadership Center is starting more cohorts for KCKPS. There are three sessions that will occur in the following order:

• Your Leadership Edge – 2 days
• Lead for Change – 6 weekly sessions
• Equip to Lead – 2 days

There are ten cohorts that will begin this year, beginning with Your Leadership Edge.  Participants may select when to begin from the following dates:

• February 3-4 (too late for this one)
• March 3-4
• April 14-15
• May 5-6
• June 2-3
• July 7-8
• August 4-5
• October 6-7
• November 3-4

Any administrator or teacher leaders are invited to participate.  This leadership workshop is being offered for free to KCKPS staff, and the books will also be provided at no cost.

Anyone interested should send an email to Sherrie Piedimonte.  Please include your name, school and the date of the first session you want to attend.

sherrie.piedimonte@kckps.org

913.235.8902

Power Hour

We will be having our next zoom session February 11, 2020 from 9:30am – 10:30am.  During this time any questions that Building Administrators or IIO’s may have they can ask our HR Staff.  Also, from an HR Standpoint, we will share any announcements or updates we may have.  We also have notes available from our last meeting on Thursday, January 28^th  here.

Join Zoom Meeting
https://us02web.zoom.us/j/82283481476?pwd=U1V2b3BGSTZlc1ZSbmR2M2J0LzNGZz09

Meeting ID: 822 8348 1476
Passcode: qR19G0

Evaluations

This is just a reminder that the following evaluations are due February 15, 2021:

*Administrator Evaluation Year
*Teacher – Year 3
*Teacher – Evaluation Year
*Teacher – Off Cycle Evaluation

Please make sure that you get these completed in both iObservation and in TalentEd.  If you have any issues please reach out to Jared Alexander for iObservation and DeAndre Tuggle for TalentEd.

Student Services

KCKPS Administrators and Staff,

After careful discussion and review, it has been decided to continue the Infinite Campus automatic process to change all ‘unknown’ or pending absences to ‘unexcused’ absences.  This means that: 

• All current ‘Unknown’ absences will change to ‘Unexcused’ after three daysof pending status.  This will be changed automatically by our IC system.

o    Any changes after the 3 day window can be updated by Attendance Clerks when needed.

• BrightArrow automated voice-message system will continue to be deactivated.

Hope this automated process will help to alleviate some of the work. Attendance Clerks will NOT have to do this manually. We conduct a further discussion during our next check-in scheduled for- Wednesday, February 3^rd.

Communications

Principals, please be sure to share this with staff and families.

Curriculum & Instruction

Elementary Principals/Counselors/3rd Grade Teachers/Instructional Coaches

Re: HGSS GVC Revisions, grading, and assessment

Third grade teachers attended training around the revisions in the social studies GVC and classroom based state assessment on Monday. Please see the linked slide presentation and Zoom recording for your reference. Feel free to access this Canvas course for more learning around Inquiry Design Models and the HGSS Classroom Based State Assessment. Also, for grading purposes in Infinite Campus, standards will not be completely updated until the 2021-2022 year. This year, 3rd grade teachers will enter their scores under Geography (for 3rd quarter) and under standard #3, Focus Standard: 3G3. Societies are shaped by beliefs, ideas, and diversity.  Fourth quarter grades will be entered for this same standard, but under Economics. Third grade teachers will not enter grades for any of the other 4 social studies standards under these quarters. For questions and support contact Cheryl Beyer cheryl.beyer@kckps.org.

ESOL

KELPA testing window is February 15th through March 31st and must be administered on site. Testing Plan templates and all information regarding KELPA testing can be found on the KCKPS KELPA Site. Deadlines and training can be found on the KELPA. The KELPA testing plans are due January 29th.

**Transportation and Nutritional Services for testing: Please provide a two week notice to allow for set up of both Transportation and Nutritional Services. Transportation will only be provided to students who would receive this during a normal school year.  Transportation requires headcount and exact dates that students are riding the buses. Nutritional Services requires a headcount and any dietary restrictions that students may have the days of testing.

Federal Programs

ALL SCHOOLS

SUBJECT: Family Surveys for KESA, District Strategic Plan, School Improvement Plans

Want an EXTRA $1,000.00 in your general supply budget to use for staff and student engagement incentives??? FOUR Schools will be awarded this amount for having the highest % of parent participation rates in our 2020-21 family survey!

LET’S GET READY TO RUMBLE!!!!

We’re PUSHING OUT our annual family survey between 2/1/21 and 2/28/21 to gather data on culture, climate, equity & inclusion, and instructional programs.  Surveys are for ALL SCHOOLS.  DATA will be used for KESA, District Strategic Plan, and in your School Improvement Plans. It’s important for all schools to have strong participation rates in order for the responses to be a valid data source.

Surveys will be made available through the following measures:

• Principals should provide structured opportunities at virtual Family Advocacy conferences that will result in a strong response rate of families completing the survey.  (School Newsletter, classroom or department weekly/daily posts for parents can include the survey links.  Please note there is ONE link for 8 languages and a SEPARATE LINK for the Karen translation.)
• Survey links will be posted on the district website.
• The Communications Department will send out the survey link to all families through Flyer Connect and Bright Arrow messages.

A PDF that includes a short message (9 different translations) inviting families to complete the survey, followed by the survey link, is located in the Federal Programs shared drive. A copy of the Survey is also in the folder.

Title I Principals

Subject: Parents-Right-To-Know Letters for Long-Term Substitutes

A reminder that Federal Program guidelines require buildings receiving Title I funds to notify parents any time their child receives instruction for four weeks or more without a highly qualified teacher in the classroom.  Templates (English and Spanish versions) for these individual classroom situations are located in the Elementary/Middle Title I Schools – Required Documents 20-21 folder in the Federal Programs shared drive.

If you are starting the 2nd semester with a long-term substitute in any of your classrooms, you will need to provide a letter to your families. Please provide Bridgette DeSmet with a signed copy on your school letterhead to retain for the 2021 SY compliance report.

As these situations occur during remainder of 2021 SY, please use these Parents-Right-To-Know templates to inform families of long-term substitutes and provide a signed copy to Bridgette DeSmet.  Thanks for your help and let us know if there are questions.

Subject: Kauffman Grants for K-8 Buildings

Kauffman Foundation has a current grant opportunity for KC Metro individual schools.

• Grants up to $125,000 per year, up to 2 years ($250,00 total)
• Supporting projects for students in K-8
• Project timeline can be 6-24 months, beginning July 2021
• Designed to support improvement and/or enhancement, build/scale existing program, launch a new program, explore a strategic idea
• Projects must be led by school level leader and their team (principal)
• School principal must be the lead applicant
• Past recipients include instructional tech integration, trauma informed restorative justice, STEM smart labs, redesigning teacher and learning process, increasing support in K and 1^st with family-centered approach, Project Lead the Way
• DEADLINE – February 12, 2021
• Notification – March 21, 2021
• Funds Distributed – July, 2021

Link to the rfp and application

Link to Information Session Slides

The application is straightforward and not as harrowing as others if you have a specific program or idea with clear goals in mind.

District Grant Writer Juli O’Mealey Simmons (juli.omealeysimmons@kckps.org) is available to offer support. However, these next few weeks she is occupied heavily with large program grants with impending deadlines, so this support is limited.

Additionally, Kauffman Program Director Lia McIntosh is available to assist applicants with questions at lmcintosh@kauffman.org.

Human Resources

Power Hour

We will be having our next zoom session February 11, 2020 from 9:30am – 10:30am.  During this time any questions that Building Administrators or IIO’s may have they can ask our HR Staff.  Also, from an HR Standpoint, we will share any announcements or updates we may have.  We also have notes available from our last meeting on Thursday, January 28^th  here.

Join Zoom Meeting
https://us02web.zoom.us/j/82283481476?pwd=U1V2b3BGSTZlc1ZSbmR2M2J0LzNGZz09

Meeting ID: 822 8348 1476
Passcode: qR19G0

Evaluations

This is just a reminder that the following evaluations are due February 15, 2021:

*Administrator Evaluation Year
*Teacher – Year 3
*Teacher – Evaluation Year
*Teacher – Off Cycle Evaluation

Please make sure that you get these completed in both iObservation and in TalentEd.  If you have any issues please reach out to Jared Alexander for iObservation and DeAndre Tuggle for TalentEd.

Student Services

Curriculum & Instruction

KCKPS Student Return – Safety Plan
ALL Administrators

All COVID-19 risk mitigations will be implemented and enforced when essential staff and identified students return in February. Please refer to the updated KCKPS Student Return – Safety Plan for this guidance:
https://drive.google.com/file/d/1C0l-p3ag7tsS04w13CxZfbJ988cuWXlo/view?usp=sharing

ESOL

Onsite pre-screening must be COMPLETED no later than February 12th.  We will continue to test students utilizing testing plan and guidelines. Please ensure that staff send scores weekly to Dasiel Suarez. This is a non-negotiable date as it has been set by the state and is required for compliance.

KELPA testing window is February 15^th through March 31^st. The KELPA scores from last year have been released from the state and have been uploaded to Infinite Campus.  As a reminder the KELPA assessment must be taken on-site. Testing Plan templates and all information regarding KELPA testing can be found on the KCKPS KELPA Site. Deadlines and training can be found on the KELPA site please note that the proctor assignment name for  KELPA testing are due January 28^th, please send to Ben Price and Samantha Bradshaw. The KELPA testing plans are due January 29^th.

Contact: Jacqueline Rodriguez or Ben Price for testing questions.

Communications

KSHB is doing a new initiative to highlight amazing educators! It’s called “One Class At A Time” – people can nominate an educator and submit why they’re so great! The winner will receive a $500 gift card! Just wanted to spread the word to districts and their families!

Curriculum & Instruction

Elementary Principals

Re: Amplify Science Adoption Process/Material Distribution

In preparation for the new Amplify Science materials for the 2021-2022 school year which will be distributed this spring, Curriculum and Instruction has created a support document. This document has been prepared to explain the process of Amplify Science implementation, material distribution, as well as what to do with previous science materials. Linked within the document is a timeline of distribution, GVC revisions, professional learning, and other responsibilities for teachers, coaches, and administrators. There is also a National Geographic keep/discard document by grade level to assist in the science material organization.  If you have any questions, please contact Cheryl Beyer cheryl.beyer@kckps.org

District Inservice

This is just a reminder that Monday, January 25th from 8:00 am to 11:00 am will be District Inservice.  The locations for district in-service can be found on the district website under the Staff Links.  Please let your staff know how to locate this information.

DERA

• The FastBridge Assessment Window is January 25 – February 12.  Please refer teachers to https://sites.google.com/m.kckps.org/illuminate to aid in administrating this assessment.  Please also email nathan.harris@kckps.org with any questions you might have.
• Reminder: All TTS accommodations requests are due January 31,2021 for state testing. They must be sent to crogers@ksde.org.

Federal Programs

This notice includes information for SCHOOLS and DISTRICT DEPARTMENTS.

INFO for ALL SCHOOLS

SUBJECT: Family Surveys for KESA, Strategic Plan, School Improvement Plans

We’re getting ready to conduct our annual family survey that will gather data on culture, climate, equity & inclusion, and instructional programs and support for students.  These surveys are for ALL SCHOOLS and the family feedback will be used for KESA, District Strategic Plan, and in your School Improvement Plans.

It’s important for all schools to have strong participation rates in order for the responses to be a valid data source. Please put plans in place to ensure that families attending your virtual February conferences, WILL COMPLETE a survey.

A reminder that the link for requesting translators to assist in facilitating conferences can be found in the Federal Programs shared drive.  Please consider asking translators to assist family members in completing the surveys at the conclusion of the conference.  This additional support can greatly increase input from our ESOL families, which is critically important to supporting the needs of all learners.

Again we will use several communication methods to ensure families are aware of the opportunity to provide us with important information.

• Principals should provide structured opportunities at virtual Family Advocacy conferences that will result in a strong response rate of families completing the survey.  
• Survey link will be posted on the district website.
• TIS department will send out the survey link to all families through Bright Arrow messages.

Please start to make plans now and collaborate with colleagues about best practices for achieving strong results in obtaining this important feedback.  Survey invitations and survey links will follow soon!

INFO for Building Administration and District Department Teams

SUBJECT: Review Bullying/Harassment Reporting Structures with Staff and Students

Please put on your quarterly meeting agendas to review the bullying and harassment policies and reporting requirements with ALL staff and students.  Refer back to the mandatory training talking points for guidelines and be sure to include the following:

1. Identify who the Title IX Building/Department Coordinator/Investigator is for your building/department.
2. Remind staff/students that by policy, they are required to report any Sexual Harassment or Race Discrimination incidents they experience, witness, hear about, or receive a report on from a colleague or student.
3. Remind staff/students the required process is to report incidents of any staff or student misconduct to Building Principal/Department Manager or the Building/Department Title IX Coordinator/Investigator.
   1. If the staff member/student doesn’t feel comfortable reporting to the building, they can contact Human Resources or any of the District Compliance Officers that were listed in the final video.
   2. Staff/students can also use the Bullying/Harassment Report button on the website/student devices to make a report. Reports go directly to central office leaders.
   3. Staff/students can also use the district phone line which is 913-627-2550.
4. Remind staff/students that Board of Education Policies for Sexual Harassment (GAAC/JGEC/AH/KN), Race and Disability Discrimination (GAACA/JGECA; GAAB/JCE), Acceptable Use and Communication Policies (IIBF/GAT), Staff-Student Relationships (GAF) are posted in the school (identify where) for their review.
5. Remind staff/students of IIBF, which is the Acceptable Use Policy for district technology devices and internet; GAT, which is Staff Use of Communication Devices; and GAF, Staff-Student Relationships.
   1. All communication should be school or instructional related and should never violate student-staff relationship or supervisor-staff relationship policies.
   2. At NO TIME, should a staff member EVER TEXT or MESSAGE an INDIVIDUAL STUDENT for ANY reason, even school related.
   3. Individual messages between supervisors and individual staff members should remain professional, related to school/work and support the development of a positive school or work climate.  Supervisors should maintain a professional standard for all communications, at all times.

Human Resources

We will be having our next zoom session January 28, 2020 from 9:30am – 10:30am.  During this time any questions that Building Administrators or IIO’s may have they can ask our HR Staff.  Also, from an HR Standpoint, we will share any announcements or updates we may have.  We also have notes available from our last meeting on Thursday, January 14^th. .

HR Power Hour

Time: Jan 28, 2021 09:30 AM Central Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/85608986246?pwd=TXVQekgvNU5oN0xmWFIzREptMTN3QT09
Meeting ID: 856 0898 6246
Passcode: vt7RRK

We would also like to share the link to our HR Admin Guide.  This is a useful resource for supervisors.  You must be logged into your google account to access the link.

*Link:    https://sites.google.com/view/kckpshrguide/home

*Link is available on the kckps.org website under staff links

Evaluations

This is just a reminder that the following evaluations are due February 15, 2021:

*Administrator Evaluation Year

*Teacher – Year 3

*Teacher – Evaluation Year

*Teacher – Off Cycle Evaluation

Please make sure that you get these completed in both iObservation and in TalentEd.  If you have any issues please reach out to Jared Alexander for iObservation and DeAndre Tuggle for TalentEd.

Student Services

With the leadership of Dr. Ervin and Lisa Garcia-Stewart a new counselor data tracking tool is about to be released. Counselors are working with our Infinite Campus team to create a way to replace the former tracking tool we had in Silk with Infinite Campus. On Jan. 25th we will be training all elementary and middle school counselors on the new tool.

Why do we need this:

• This will help us achieve a Multi-Tier System of Support
• This tracks counselor learning targets to ensure we cover them all
• This allows counselors to ensure they support 100% of their students
• This allows counselors to become more intentional and effective
• This supports our Comprehensive School Counseling Program

Who benefits from the researched based Comprehensive School Counseling Program:

• Students
• Parents
•  Administrators
• Teachers
• Counselors

**See this PDF for the detail explanation. 

What this tool will do is allow counselors to monitor their time to better align with the KSDE and the Am. School Counselor Assoc. suggested distribution of school counselor time.

**See this elementary info PDF and this middle school info PDF to find the time distribution details.

When this will begin is Jan. 26th for all elementary and middle school counselors. They will enter their time during the next several months. We will pull data at the end of April and take a look at what we learn. This information will be available for our counselors to use while they align their goals to the building goals, which are aligned with the district goals. The more counselors know about how they use their time the more they can meet the needs of their students, staff and administration. In August we will ask all counselors to begin using this tool for the 21-22 school year. Please let me know any questions you may have.