Category: Administrators’ Desk

Communications

NOTICE: New Summer-Only Schedule for the Administrators’ Desk Newsletter

This edition of the Administrators’ Desk Newsletter is the last one for roughly one month. From June 16 to July 19, the newsletter will be on hiatus; any urgent admin-only news postings during that window should go to either Edwin Birch or Sharita Hutton for that month. Your next Administrators’ Desk Newsletter will post on Tuesday, July 20, 2021, and will remain a once-a-week publication, on Tuesdays, until the first week of August, when it reverts to a two-edition-a-week publication (Tuesdays and Fridays).

Vaccine Events Coming Soon

Please share with students and families:

Kansas City, Kansas Public Schools is happy to announce a partnership with the Unified Government of Wyandotte County’s Public Health Department to host a COVID-19 vaccine event for community members ages 12 and up.

The Health Department will be offering the Pfizer vaccine (2-doses) and Johnson & Johnson vaccine (1-dose) at the upcoming events. The Mobile Vaccine Unit will then return in 3 weeks to administer the next round of the vaccine. This event is for those that need their first shot or their second vaccine. Minors under 18 must be accompanied by a parent or guardian.

Those that get vaccinated will receive free meal vouchers for the food trucks on site, and ice cream will be offered to those attending, and you can register to win one of five $100 Visa gift cards. There will also be a grand prize of a $500 Visa gift card. The drawings will take place at each event.

Event Schedule:

June 28^th– F.L. Schlagle High School, 2214 N. 59^th Street
June 30^th – Carl B. Bruce, 2100 N. 18th Street

Time:  5pm-8pm both days

We want to thank all of our various community partners who plan to attend this family friendly event. While there you can learn about the job openings at KCKPS, grab a free backpack, learn about what the KCK Public Library has to offer, and much more.

We also want to thank Swope Health for having a Mobile Dental vehicle on-site to give children screenings and offer fluoride.

We hope to see you there.

Click here to download a printable PDF flyer for this event (in English).

Click here to download a printable PDF flyer for this event (in Spanish).

Enough is Enough Sign-Up

Principals,  please share this pledge page with your staff – and ask them to share it with students and parents.

ESOL

Human Resources

Retirement Celebration

Save the Date: As KCKPS gets ready to say goodbye to those men and women that have done so much for this school district, we ask that you save the date for our upcoming Retirement Celebration. The event is set to take place on Thursday, July 8th in front of Schlagle High School from 2:30 to 4pm. More details to come soon.

Certified Salary Adjustment Window May 1 – July 31, 2021

Leaders –

This year’s Certified Salary Adjustment window is open from May 1st  – July 31st. The electronic form is used to request a salary adjustment based upon the following; completion of additional college hours, a combination of college hours and PD points, and/or add a National Board Certification Stipend. The Certified Staff Salary Adjustment Request form can be found in TalentEd Records under Available Forms. If approved for salary adjustment, a salary increase would go into effect beginning with the August 15, 2021 paycheck and onward.

Official transcripts and/or proof of National Board Certification can be uploaded directly to the submission form or sent to transcripts@kckps.org. All Official documents are due to Human Resources by July 31, 2021. If you or your staff have any questions,  encourage them to reach out individually to Shaunteh Jones at shaunteh.jones@kckps.org or Ana Perez-Sievert ana.perez-sievert@kckps.org. Please share this information with all of your Certified staff.

Stay Well!

Board Agenda Submissions – Extra Duty 

The submission deadline for Extra Duty items is going to be moved from the Tuesday a week before the board meeting to the Monday a week before the board meeting. This is being adjusted because of the 4 day work weeks during the summer. Submissions will go back to normal when we return to 5 day work weeks.

Purchasing

Reminder about upcoming financial deadlines from Finance:

The last date to encumber funds for the current school year was April 10. Purchase requisitions will now be denied.

All funds encumbered under PO’s that are not PAID on or before June 15, 2021 will be disencumbered, and funds will return to the District to use for districtwide projects.

“Paid” means that a check has been printed and mailed by Accounts Payable, receiving a PO in BusinessPLUS (POUPRC) DOES NOT pay an invoice. Please review the status of all open POs in your budget regularly to ensure invoices are received so payment can be made no later than the last board meeting in May.

THE LAST DAY TO SUBMIT INVOICES TO AP FOR PAYMENT WILL BE JUNE 15, 2021 (NOON)!

If invoices are not received, it is the responsibility of the school/department to contact the vendor to get the invoice to AP before the June 15 deadline. If you miss this deadline, invoices presented late must be paid from your FY2021-22 funds.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

PO’s CLOSING

In order to help you get prepared for upcoming check out, we have some helpful things for you to be addressing now:

• Run your KCPO5001 Open PO Report in Business Plus. This is a list of all PO’s in PP (partial paid) or PO (not used) status.

• On each of those PO’s listed, you can drill down into the PO number and see your PO3001 Purchase Order Status Inquiry. Look under the ‘Open Hold Activity’ section to see all the payments made on this PO.

• If you find this is all correct, we’ll talk at checkout about closing these.

• If you find you have an invoice/s that is NOT listed here, please contact the vendor for a copy of that missing invoice and address during check out.

Reminder: By following this process every couple of months, it will eliminate this big push at the end of the year; it will free up $$’s earlier for you to spend before the end of the year; it will find missing invoices earlier keeping our vendors happy and it will eliminate searching old items when there is a change in the Treasurer’s position.

Communications

NOTICE: New Summer-Only Schedule for the Administrators’ Desk Newsletter

Due to the four-day summer workweek and the large number of staff off-duty in the summer time, the Administrators’ Desk Newsletter will only publish once a week until the first week of school. The remaining summer newsletter editions will publish on Tuesdays.

Additionally, from June 16 to July 19, the newsletter will be on hiatus; any urgent admin-only news postings should go to either Edwin Birch or Sharita Hutton for that month. As usual, anything that needs to post in the newsletter should be sent to Mike Keener.

Enough is Enough Sign-Up

Principals,  please share this pledge page with your staff – and ask them to share it with students and parents.

Human Resources

Retirement Celebration

Save the Date: As KCKPS gets ready to say goodbye to those men and women that have done so much for this school district, we ask that you save the date for our upcoming Retirement Celebration. The event is set to take place on Thursday, July 8th in front of Schlagle High School from 2:30 to 4pm. More details to come soon.

Certified Salary Adjustment Window May 1 – July 31, 2021

Leaders –

This year’s Certified Salary Adjustment window is open from May 1st  – July 31st. The electronic form is used to request a salary adjustment based upon the following; completion of additional college hours, a combination of college hours and PD points, and/or add a National Board Certification Stipend. The Certified Staff Salary Adjustment Request form can be found in TalentEd Records under Available Forms. If approved for salary adjustment, a salary increase would go into effect beginning with the August 15, 2021 paycheck and onward.

Official transcripts and/or proof of National Board Certification can be uploaded directly to the submission form or sent to transcripts@kckps.org. All Official documents are due to Human Resources by July 31, 2021. If you or your staff have any questions,  encourage them to reach out individually to Shaunteh Jones at shaunteh.jones@kckps.org or Ana Perez-Sievert ana.perez-sievert@kckps.org. Please share this information with all of your Certified staff.

Stay Well!

Board Agenda Submissions – Extra Duty 

Message: The submission deadline for Extra Duty items is going to be moved from the Tuesday a week before the board meeting to the Monday a week before the board meeting. This is being adjusted because of the 4-day work weeks during the summer. Submissions will go back to normal when we return to 5-day work weeks.

Purchasing

Reminder about upcoming financial deadlines from Finance:

The last date to encumber funds for the current school year was April 10. Purchase requisitions will now be denied.

All funds encumbered under PO’s that are not PAID on or before June 15, 2021 will be disencumbered, and funds will return to the District to use for districtwide projects.

“Paid” means that a check has been printed and mailed by Accounts Payable, receiving a PO in BusinessPLUS (POUPRC) DOES NOT pay an invoice. Please review the status of all open POs in your budget regularly to ensure invoices are received so payment can be made no later than the last board meeting in May.

THE LAST DAY TO SUBMIT INVOICES TO AP FOR PAYMENT WILL BE JUNE 15, 2021 (NOON)!

If invoices are not received, it is the responsibility of the school/department to contact the vendor to get the invoice to AP before the June 15 deadline. If you miss this deadline, invoices presented late must be paid from your FY2021-22 funds.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

PO’s CLOSING

In order to help you get prepared for upcoming check out, we have some helpful things for you to be addressing now:

• Run your KCPO5001 Open PO Report in Business Plus. This is a list of all PO’s in PP (partial paid) or PO (not used) status.

• On each of those PO’s listed, you can drill down into the PO number and see your PO3001 Purchase Order Status Inquiry. Look under the ‘Open Hold Activity’ section to see all the payments made on this PO.

• If you find this is all correct, we’ll talk at checkout about closing these.

• If you find you have an invoice/s that is NOT listed here, please contact the vendor for a copy of that missing invoice and address during check out.

Reminder: By following this process every couple of months, it will eliminate this big push at the end of the year; it will free up $$’s earlier for you to spend before the end of the year; it will find missing invoices earlier keeping our vendors happy and it will eliminate searching old items when there is a change in the Treasurer’s position.

Communications

NOTICE: New Summer-Only Schedule for the Administrators’ Desk Newsletter

Due to the upcoming four-day summer workweek and the large number of staff off-duty in the summer time, the Administrators’ Desk Newsletter will only publish once a week until the first week of school. The remaining summer newsletter editions will publish on Tuesdays.

Additionally, from June 16 to July 19, the newsletter will be on hiatus; any urgent admin-only news postings should go to either Edwin Birch or Sharita Hutton for that month. As usual, anything that needs to post in the newsletter should be sent to Mike Keener.

Re-Enrollment Information

Principals, please share this very important re-enrollment information with parents and students:

Enrollment Flyer – English PDF

Enrollment Flyer – Spanish PDF

Enrollment Flyer – Burmese PDF

Enrollment Flyer – Hmong PDF

Enrollment Flyer – Kinyarwandan PDF

Enrollment Flyer – Nepali PDF

Enrollment Flyer – Swahili PDF

Also – we have video instructions for parents at this public link, which can also be shared.

Enough is Enough Sign-Up

Principals,  please share this pledge page with your staff – and ask them to share it with students and parents.

Curriculum & Instruction

Attn:  Middle School Principals

RE: Science GVC Updates for 21-22 School Year

Please note that the GVCs for MS Science have been updated. We have reorganized some of the scope and sequence and called out a few additional resource options. Here is a document outlining the changes and messaging around the updates. Any questions can be directed to Spencer.Martin@kckps.org. 

Attn:  K-5 Elementary Principals

RE: Delivery of Eureka Math Consumable Workbooks for 2021-22 School Year-UPDATE

We wanted to let you know that due to the printing/shipping delay for our workbooks we have asked the vendor to hold the majority of orders until principals return in July.  We have been told that only two school deliveries (Silver City and John Fiske) are in transit and should have arrived yesterday.  All other orders will be held until the week of July 12th when principals are back on duty.  We will send a reminder once principals return in July that these materials will be arriving.  If you have any questions, please contact Suzie Legg, Curriculum Coordinator.

Human Resources

June 4, 2021, Last Day to Submit Resignations for Certified Staff

Leaders,

Friday, June 4th, is the last day for certified staff to submit their resignation without penalty. Please encourage staff to submit their resignation via TalentEd Records. Here are instructions (PDF) that you can share with your staff.

Certified Salary Adjustment Window May 1 – July 31, 2021

Leaders –

This year’s Certified Salary Adjustment window is open from May 1st  – July 31st. The electronic form is used to request a salary adjustment based upon the following; completion of additional college hours, a combination of college hours and PD points, and/or add a National Board Certification Stipend. The Certified Staff Salary Adjustment Request form can be found in TalentEd Records under Available Forms. If approved for salary adjustment, a salary increase would go into effect beginning with the August 15, 2021 paycheck and onward.

Official transcripts and/or proof of National Board Certification can be uploaded directly to the submission form or sent to transcripts@kckps.org. All Official documents are due to Human Resources by July 31, 2021. If you or your staff have any questions,  encourage them to reach out individually to Shaunteh Jones at shaunteh.jones@kckps.org or Ana Perez-Sievert ana.perez-sievert@kckps.org. Please share this information with all of your Certified staff.

Stay Well!

Retirement Celebration

Message: Save the Date: As KCKPS gets ready to say goodbye to those men and women that have done so much for this school district, we ask that you save the date for our upcoming Retirement Celebration. The event is set to take place on Thursday, July 8th in front of Schlagle High School from 2:30 to 4pm. More details to come soon.

Blackout Days

The Last 8 Days Based off of your Duty Days are considered Blackout Days

186 Day – May 19th – May 28th
196 Day – May 26th – June 4th
211 Day – May 26th – June 4th
216 Day – June 2nd – June 11th
221 Day – June 9th – June 18th
226 Day – June 16th – June 25th
231 Day – June 14th – June 23th

To receive a paid absence you would have to provide a doctor’s note, jury duty summons, military leave notice or an obituary.  Any other absence would be considered an unpaid absence.

If you have any questions please email HRLeave@kckps.org

Instructional Technology

Canvas for KCKPS Leadership – a course to help Administrators and Instructional Coaches better understand how to utilize Canvas as a building or district leader.

Purchasing

Reminder about upcoming financial deadlines from Finance:

The last date to encumber funds for the current school year was April 10. Purchase requisitions will now be denied.

All funds encumbered under PO’s that are not PAID on or before June 15, 2021 will be disencumbered, and funds will return to the District to use for districtwide projects.

“Paid” means that a check has been printed and mailed by Accounts Payable, receiving a PO in BusinessPLUS (POUPRC) DOES NOT pay an invoice. Please review the status of all open POs in your budget regularly to ensure invoices are received so payment can be made no later than the last board meeting in May.

THE LAST DAY TO SUBMIT INVOICES TO AP FOR PAYMENT WILL BE JUNE 15, 2021 (NOON)!

If invoices are not received, it is the responsibility of the school/department to contact the vendor to get the invoice to AP before the June 15 deadline. If you miss this deadline, invoices presented late must be paid from your FY2021-22 funds.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

PO’s CLOSING

In order to help you get prepared for upcoming check out, we have some helpful things for you to be addressing now:

• Run your KCPO5001 Open PO Report in Business Plus. This is a list of all PO’s in PP (partial paid) or PO (not used) status.

• On each of those PO’s listed, you can drill down into the PO number and see your PO3001 Purchase Order Status Inquiry. Look under the ‘Open Hold Activity’ section to see all the payments made on this PO.

• If you find this is all correct, we’ll talk at checkout about closing these.

• If you find you have an invoice/s that is NOT listed here, please contact the vendor for a copy of that missing invoice and address during check out.

Reminder: By following this process every couple of months, it will eliminate this big push at the end of the year; it will free up $$’s earlier for you to spend before the end of the year; it will find missing invoices earlier keeping our vendors happy and it will eliminate searching old items when there is a change in the Treasurer’s position.

Communications

NOTICE: New Summer-Only Schedule for the Administrators’ Desk Newsletter

Due to next week’s four-day workweek due to the holiday, the four-day summer workweek following that, and the large number of staff off-duty in the summer time, the Administrators’ Desk Newsletter will only publish once a week until the first week of school. Your next newsletter will publish on Friday, June 4, 2021, and then on Tuesdays after that.

Additionally, from June 16 to July 19, the newsletter will be on hiatus; any urgent admin-only news postings should go to either Edwin Birch or Sharita Hutton for that month. As usual, anything that needs to post in the newsletter should be sent to Mike Keener.

Re-Enrollment Information

Principals, please share this very important re-enrollment information with parents and students:

Enrollment Flyer – English PDF

Enrollment Flyer – Spanish PDF

Enrollment Flyer – Burmese PDF

Enrollment Flyer – Hmong PDF

Enrollment Flyer – Kinyarwandan PDF

Enrollment Flyer – Nepali PDF

Enrollment Flyer – Swahili PDF

Also – we have video instructions for parents at this public link, which can also be shared.

COVID Guidelines for Gatherings

Hello Everyone,

As we prepare to close out the school year, we know that some of you are planning activities at your school campuses for your students and their families. Many of you may have questions about what are the most updated restrictions and guidelines for planning events.

We have provided a list of guidelines that will need to be followed to help ensure that we mitigate the spread of COVID-19 during these gatherings as much as possible.

Indoor Activities/Events

• Limited to students only
• Masks required
• Social Distancing Required
• Soloists only for choir and woodwind performances
• Can be held during or After school hours

Outdoor Activities/Events

• Can be held during or after school hours
• May include family spectators (Limit 2 per student)
• Masks Required
• Social Distancing Required
• Band and Choir may perform with social distancing

If you have any questions, please contact your Instructional Improvement Officer.

Enough is Enough Sign-Up

Principals,  please share this pledge page with your staff – and ask them to share it with students and parents.

Curriculum & Instruction

Attn: All Principals

Re: Instructional Coach Return Dates

Early Childhood Instructional Coaches will return on Monday, July 26th so that they may attend Conscious Discipline Training.

Returning K-12 Instructional Coaches will return on Tuesday, July 27th. 

**New Instructional Coaches will return on Monday, July 26 so that they may attend New Instructional Coach Training. 

Attn: EC-5 Principals

Re: EC Program Expectations

Updates to the EC Curriculum Guide will be made live on the district website by June 1. This includes the revised 2021-22 EC Program Expectations and aligned GVC documents.  The program expectations document will also be accessible from the C&I folder in the EC Leadership Team Drive.  If you have questions, please feel free to contact Ellen Bartels (ellen.bartels@kckps.org).

Attn: 6-12 Secondary Principals 

Re: myPerspectives Student Consumables 

(Previous Communication) 

As we approach the end of the school year, please be aware that student consumables will be replenished for the 2021-2022 school year.  Quantities for consumables will be replaced per site based on enrollment numbers in Infinite Campus. Any unused consumables from this school year should be inventoried by textbook liaisons. 

• Consumables will be delivered for the 2021-2022 school year in July.  Delivery information will be shared with textbook liaisons.

• Middle schools will receive one consumable per student.  
• High schools (grades 9-10 only) will receive two consumables per student (Vol.1 and Vol. 2.)  

This year, students can (and are encouraged to) keep their consumables and take them home!  

If you have additional questions, please feel free to contact Kristi Chalk (kristi.chalk@kckps.org).

Attn:  6-12 Secondary Principals 

Re:  Updates Regarding Secondary ELA Elective GVCs 

Beginning spring 2020, ELA cadre work began to focus on updating and revising all ELA elective courses.  Throughout this school year, many teachers across the system participated in this work.  As a result of this work, Secondary ELA added a new course for middle schools for the 2021-2022 school year.  In addition, the course title for HS Forensics was updated to Competitive Speech and Debate.  For more detailed information regarding revisions to ELA elective courses, please see the table below. 

Attn:  6-12 Secondary Principals 

Re:  Updates Regarding Secondary ELA myPerspectives and CANVAS

Teachers will now be able to assign work from Savvas/myPerspectives within Canvas.  Please note that Savvas will continue to make updates and improvements over the summer.  By August, this new feature should be fully functioning.  

Below are two links teachers will walk through in order to understand the process of using this integration feature with Canvas.  This information has been communicated to ELA teachers. 

mySavvasTraining: LTI-A Teacher’s Guide

mySavvasTraining: LTI-A FAQ

If you have questions concerning Savvas/myPerspectives and Canvas, please contact Wendy Elkins. 

Attn:  6-12 Secondary Principals 

Re:  Updates Regarding Secondary ELA myPerspectives (Savvas Pause Period) 

Savvas Realize will experience a Pause Period this summer. This timeframe allows our district the opportunity to prepare for the upcoming school year without impacting access to the current school year’s data, etc.

The Savvas Pause Period for KCK will begin June 30th and end August 1st. During the Savvas Pause Period, you will still have access to Savvas Realize for planning purposes. You will not have access to student rosters, etc., until on/after August 1st.

For additional information regarding this Pause Period, please see the information provided from Wendy Elkins.

https://docs.google.com/document/d/1MYdVjTYtLK-kr5mNNWDUYZFRL45PSUUe9cYZeD5Kk2Y/edit?usp=sharing

If you have questions or concerns regarding this, please do not hesitate to reach out.  This information has been communicated to ELA teachers. 

Attn:  K-5 Elementary Principals

RE: Delivery of Eureka Math and CKLA Consumable Workbooks for 2021-22 School Year-UPDATE 

We wanted to let you know that there has been a printing delay for our workbooks (CKLA & Eureka) that has then caused a delay in shipping.  We have been told that the majority of schools will receive shipments by the end of the day on Thursday, June 3rd.  We will communicate directly with individual principals as needed towards the end of next week for any materials that will arrive later than June 3rd. If you have any questions, please contact Suzie Legg, Curriculum Coordinator.

Attn:  6-12 Secondary Principals 

RE: World Language GVCs 

World Language Middle School, Spanish/French and Heritage Speakers cadres have been working on all GVCs for all World Language courses.  The following GVCs will be available on the following dates for the courses listed below.  The creation of the student evidence document will be part of the professional learning implemented next school year as we navigate through our new adopted resources.

June 15th – GVCs aligned to the new Wayside/VISTA resource, learning scales, priority standards and suggested pacing calendar 

• French/Spanish Levels 1, 2 and 3 
• Middle School Exploring Spanish

July 15th – GVCs aligned to the new VISTA resource, learning scales, priority standards and suggested pacing calendar

• Heritage Speakers 1, 2 and 3
• Middle School Intro to Heritage Speakers

Professional Development

Purchasing

Reminder about upcoming financial deadlines from Finance:

The last date to encumber funds for the current school year was April 10. Purchase requisitions will now be denied.

All funds encumbered under PO’s that are not PAID on or before June 15, 2021 will be disencumbered, and funds will return to the District to use for districtwide projects.

“Paid” means that a check has been printed and mailed by Accounts Payable, receiving a PO in BusinessPLUS (POUPRC) DOES NOT pay an invoice. Please review the status of all open POs in your budget regularly to ensure invoices are received so payment can be made no later than the last board meeting in May.

THE LAST DAY TO SUBMIT INVOICES TO AP FOR PAYMENT WILL BE JUNE 15, 2021 (NOON)!

If invoices are not received, it is the responsibility of the school/department to contact the vendor to get the invoice to AP before the June 15 deadline. If you miss this deadline, invoices presented late must be paid from your FY2021-22 funds.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

PO’s CLOSING

In order to help you get prepared for upcoming check out, we have some helpful things for you to be addressing now:

• Run your KCPO5001 Open PO Report in Business Plus. This is a list of all PO’s in PP (partial paid) or PO (not used) status.

• On each of those PO’s listed, you can drill down into the PO number and see your PO3001 Purchase Order Status Inquiry. Look under the ‘Open Hold Activity’ section to see all the payments made on this PO.

• If you find this is all correct, we’ll talk at checkout about closing these.

• If you find you have an invoice/s that is NOT listed here, please contact the vendor for a copy of that missing invoice and address during check out.

Reminder: By following this process every couple of months, it will eliminate this big push at the end of the year; it will free up $$’s earlier for you to spend before the end of the year; it will find missing invoices earlier keeping our vendors happy and it will eliminate searching old items when there is a change in the Treasurer’s position.

Student Services

Join us for the 3^rd and Final Summer Series! We have some extra spots for folks who are interested in attending our Trauma Sensitive Intensive June 7-10. To join us, please register here:

https://www.crowdcast.io/e/kckss2021/register

(your m account is not necessary if you’re not part of this current cluster, so just put n/a)

Please reach out to Brittany Talley (Brittany.talley@kckps.org) with any questions.

College & Career Readiness

Please join me in congratulating Monica Randle and her team at Eugene Ware Elementary. They hit home runs the entire math week by accumulating MORE hours using the math learning games than any other elementary school across the nation! Yes, I said nation. Heather Calvert and her team at Grant Elementary did a fine job, as well, coming in second place. Way to go!!

Communications

KCKPS Notification System Strategic Plan: Engaging all Families Across All Teams with One Plan

KCKPS communicates to students, parents, staff and the community at large in various ways and through different communications platforms. One common platform in particular is through the BrightArrow automated notification system. This system is designed for emergency notifications, attendance calls, informational messages and a variety of other school related alerts and messages.

The District added Flyer Connect during the 2020-21 school year to improve engagement with parents. Flyer Connect is a two-way translated communication app designed to be accessible and easy for all families to use. Flyer Connect syncs with IC to keep families in their sections and in touch with all District and school academic apps and SEL Resources.

Since implementing this second notification system, we had to ask the question. Are we overcommunicating to our parents? And is so…

“How do we streamline communication across a large district without overwhelming our families?”

Flyer Connect has heard this question from large and small districts nationwide. Schools want to share regular updates from teachers, school offices, district, social workers, nutrition, transportation, counselors and the list continues to grow. There is some truth in the wisdom that it is better to overcommunicate than undercommunicate. However, if families inundated, they feel overwhelmed and may tune out important information. Sometimes our communication can become more districting than useful.

This is why we have created a strategic plan to help us as an organization to be more strategic and make better decisions on how we communicate with our internal and external audiences.

End of the Year Plans

If any school has end of the year activities plans, please email Sharita Hutton with the location, date, time and what is being planned.

Re-Enrollment Information

Principals, please share this very important re-enrollment information with parents and students:

Enrollment Flyer – English PDF

Enrollment Flyer – Spanish PDF

Enrollment Flyer – Burmese PDF

Enrollment Flyer – Hmong PDF

Enrollment Flyer – Kinyarwandan PDF

Enrollment Flyer – Nepali PDF

Enrollment Flyer – Swahili PDF

Also – we have video instructions for parents at this public link, which can also be shared.

COVID Guidelines for Gatherings

Hello Everyone,

As we prepare to close out the school year, we know that some of you are planning activities at your school campuses for your students and their families. Many of you may have questions about what are the most updated restrictions and guidelines for planning events.

We have provided a list of guidelines that will need to be followed to help ensure that we mitigate the spread of COVID-19 during these gatherings as much as possible.

Indoor Activities/Events

• Limited to students only
• Masks required
• Social Distancing Required
• Soloists only for choir and woodwind performances
• Can be held during or After school hours

Outdoor Activities/Events

• Can be held during or after school hours
• May include family spectators (Limit 2 per student)
• Masks Required
• Social Distancing Required
• Band and Choir may perform with social distancing

If you have any questions, please contact your Instructional Improvement Officer.

Enough is Enough Sign-Up

Principals,  please share this pledge page with your staff – and ask them to share it with students and parents.

Human Resources

Professional Development

Purchasing

Reminder about upcoming financial deadlines from Finance:

The last date to encumber funds for the current school year was April 10. Purchase requisitions will now be denied.

All funds encumbered under PO’s that are not PAID on or before June 15, 2021 will be disencumbered, and funds will return to the District to use for districtwide projects.

“Paid” means that a check has been printed and mailed by Accounts Payable, receiving a PO in BusinessPLUS (POUPRC) DOES NOT pay an invoice. Please review the status of all open POs in your budget regularly to ensure invoices are received so payment can be made no later than the last board meeting in May.

THE LAST DAY TO SUBMIT INVOICES TO AP FOR PAYMENT WILL BE JUNE 15, 2021 (NOON)!

If invoices are not received, it is the responsibility of the school/department to contact the vendor to get the invoice to AP before the June 15 deadline. If you miss this deadline, invoices presented late must be paid from your FY2021-22 funds.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

PO’s CLOSING

In order to help you get prepared for upcoming check out, we have some helpful things for you to be addressing now:

• Run your KCPO5001 Open PO Report in Business Plus. This is a list of all PO’s in PP (partial paid) or PO (not used) status.

• On each of those PO’s listed, you can drill down into the PO number and see your PO3001 Purchase Order Status Inquiry. Look under the ‘Open Hold Activity’ section to see all the payments made on this PO.

• If you find this is all correct, we’ll talk at checkout about closing these.

• If you find you have an invoice/s that is NOT listed here, please contact the vendor for a copy of that missing invoice and address during check out.

Reminder: By following this process every couple of months, it will eliminate this big push at the end of the year; it will free up $$’s earlier for you to spend before the end of the year; it will find missing invoices earlier keeping our vendors happy and it will eliminate searching old items when there is a change in the Treasurer’s position.

Student Services

• Responsive Classrooms is having a SALE! Use the code INSPIRE21 on Responsive Classroom or Fly Five websites from May 24 – 31 and receive 25% off any Responsive Classroom publication or Fly Five’s The Mindful Student lessons!

Recommended books:

Yardsticks (HIGHLY Recommend)
The First Six Weeks of School (Elementary)
Building an Academic Community (Middle)
The Power of Our Words
The Morning Meeting Book
The Responsive Advisory Meeting Book
Morning Meetings
Closing Circles

• Universal Trauma Training

Thank you all so much for your hard work in getting this training completed! If you are still having trouble accessing the evaluation, please use the tutorial below or contact me: brittany.talley@kckps.org. We still have a few folks left who need to complete the training, or who just have to finish the evaluation.

Here’s a short video tutorial on how to access the evaluation. 

Each school has their own Frontline Activity. If staff have already completed the training (either in-person or live-virtually) they should have a certificate. If anyone is experiencing issues with these trainings, or locating their certificate, please contact Brittany Talley: brittany.talley@kckps.org.