Tuesday, January 22, 2019


New Items

FA Interpreter Request – for All Administrators
Attendance Clerk Training – for All Administrators
Postponement of Math Relays – for All Administrators

Previous Items

Grill Requests – for All Administrators
Grand Canyon University Advising Open House – for All Principals
Ineligible Days for Staff – for All Administrators
2019-20 Middle & High School Class Registration/Enrollment for Current & Level-Up Students – for High School and Middle School Principals
Graduation Information and Procedures – for High School Principals
KCKPS Releases New Inclement Weather Guide – for All Administrators

New Items

FA Interpreter Request

from Rosie Rodriguez
It???s that time of the year to submit your interpreter requests for Family Advocacy Days. Here is the link for your requests. Please feel free to contact me if you have any questions.

Attendance Clerk Training

from Rosie Rodriguez
Wednesday, January 23rd
Central Office and Training
Room 268
1-3 p.m.

The objective of the training is to introduce a new truancy referral process. ??Anyone who is in charge of submitting truancy referral is expected to attend. ??We will also be going over Infinite Campus Reports and Attendance Tracking systems.

Postponement of Math Relays

from Alan King
For the previous 15 years, Math Relays has maintained a consistent vision and purpose. In those years, state standards and mathematics instruction has drastically changed. In an effort to align this event more closely to state math initiatives and the thinking needed for success in the 21st century, the Curriculum and Instruction Department has reached the difficult decision to postpone this event until next school year. Our concerns were shared with previous Math Relays coaches to gather feedback, opinions, and possible solutions to the obstacles we face. The feedback received informed our decision to utilize the remainder of this school year to rebrand Math Relays for 2020. We did not come to this decision lightly; however, the need to re-examine the vision of the event, the support personnel and resource transitions within the district, and the alignment of math relays content to new state standards makes this decision necessary. We will reach out to previous coaches to begin revising Math Relays by the end of January. Building leadership teams will be included on that communication. If you have any questions about this work, please contact:

Alan King (alan.king@kckps.org)
Joey Jewett (joseph.jewett@kckps.org)
Matt Andersen (matthew.andersen@kckps.org)
Julie Leach (julie.leach@kckps.org)
Suzie Legg (suzie.legg@kckps.org)
***include each person listed, on your email

We appreciate your contributions in the past and look forward to working with you at next year???s event.

Previous Items

Grill Requests

from Joshua Mathiasmeier
Now is the time to reserve a grill for your upcoming field day! To reserve a grill, and any other food needs you have for your event, please visit the Nutritional Services Request Form??. We have a limited supply of grills and they will be first come, first served!

Grand Canyon University Advising Open House

from Shelly Beech
Please share the information below with all staff.
Thank you!

You???re invited to an Advising Open House at Central Office on Wednesday, 1/23 from 3:30-5:30pm. Stop by and learn more about Grand Canyon University partnership and the fully online degree programs, scholarships, grants and other financial options, and more!

As a KCKPS employee, you are eligible for the following benefits at GCU:

  • 10% scholarship for all KCKPS employees
  • 5% scholarship for spouses KCKPS employees
  • 5% scholarship for parents of students
  • 200+ Fully Online Bachelor, Master, and Doctoral Programs
  • On Site Advising at Your School and Central Office
  • Additional Scholarships (up to $6,000) Available
  • New Start Dates Every Month
  • TEACH Grant Available (up to $8,000 off Masters and $16,000 off Bachelors)

*RSVP at www.gcu.edu/kckps , email Micki.Reed@gcu.edu or text 816-491-4533.

Ineligible Days for Staff

from Jody Mitchell
In an effort to help staff consistently and accurately follow Board Policy GARH regarding Attendance, Absences, Leaves, and Vacations, the Human Resources Department would like to further clarify and inform staff of the procedure involved with the utilization of Personal and Sick/Disability days on district ineligible days. Please see the following Q&A, link to the Board Policy GARH, and the attached calendar of ineligible days for explanation. Click here to view Board Policy GARH.

If you have additional questions, please contact the Human Resources Department at 913-279-2262.

Q & As

Q: What is an ineligible day?
A: An ineligible day is any day that precedes or follows a district holiday, non-duty day, or in-service day (i.e. – February 18, 2019 is President???s Day, therefore Friday, February 15, 2019 and Tuesday, February 19, 2019 are ineligible days for the use of a personal day and require a doctor???s note for all sick/disability absences).

Q: What district employees are effected by ineligible days?
A: All district employees are effected by ineligible days depending on the type of calendar worked. See the attached calendar or contact Human Resources for more information.

Q: What happens if an employee needs to take a personal day on an ineligible day?
A: As these days are ineligible for personal leave, all requests for personal leave will be denied.

Q: What happens if an employee needs a sick/disability day on an ineligible day?
A: Documentation for sick/disability absences will need to be submitted to Human Resources within 3 business days of the absence occurring.

Q: What if the employee???s illness doesn???t warrant a visit to the doctor?
A: Documentation from a licensed healthcare professional will be required regardless of the illness.

Q. What if my absence is an emergency?
A: Emergency situations are reviewed on a case by case basis. Employees must contact the leave team to discuss any potential leave options at 913-279-2262 Monday-Friday from 6:00 am to 5:00 pm.

Q: What will happen if an employee does not bring in a doctor???s note?
A: Deductions in pay will occur in whole or half day increments based on the absence(s) entered and are based on the employee???s hourly rate.

Q: Why does the district have ineligible days?
A: Absences, regardless of position, directly affects the instruction of our students. There is a significant increase in absences around non-duty and in-service days therefore, the District has made these days ineligible unless documentation can be provided.

Board Policy GARH??

Ineligible Days Calendar (Word Document)

2019-20 Middle & High School Class Registration/Enrollment for Current & Level-Up Students

from Lisa Stewart

Current KCKPS students in middle and high schools and our district???s students entering these grade levels will need to select their courses and enroll for the upcoming school year. It is important for our students to participate in this process to make sure they have an opportunity to enroll in the classes of choice, especially those KCKPS students transitioning from elementary to middle schools and middle to high schools for the first time.

  • Registration period: February 1 ??? 22, 2019 (This will happen during the student???s Family Advocacy class. Additional information will come from your child???s school.)
  • Place: Student???s current school
  • Registration Assistance: High school students will register with their school advocates. Middle school students will register with their counselors.

Please make sure your child has a Student Portal through Infinite Campus. If they do not, please contact your student???s school advocate or counselor for assistance.

Questions about enrollment and registration? Contact your child???s school counselor.

Graduation Information and Procedures

from Lisa Stewart

(This all may not apply to Alternative Schools.)

The following recommendations for commencement are suggested for use this year:

  1. Principals and teachers are urged to keep the seniors on a full schedule through their last required day of attendance (May 15th , 2019)
  2. The names of all possible graduates must be sent to the office of Student Services on or before Wednesday, February 6th, 2019. Please turn in all possible graduate names to keep from late ordering and having students wait extended time for diplomas.
  3. On 8 ?? x11 paper make at least three copies of the graduation list. The ORIGINAL and a copy are to be sent to the office of Student Services. Please keep a copy in your files. Diploma lists should be numbered and typed in upper and lower case letters, two columns on the page, double spaced, with names exactly as they are to appear on the diploma. Graduation list is be emailed to Mrs. Matthia Kelsey. A diploma is a legal document, Check for accuracy of spelling of the student???s complete name on the list because the original will be sent to the diploma company for printing the graduates??? names. PLEASE MAKE SURE YOU DOUBLE CHECK THE SPELLING OF ALL OF THE NAMES BECAUSE REPRINTS WILL BE BILLED TO YOUR BUILDING.
  4. A copy of graduation program must be sent to the office of Student Services no later than Wednesday, March 6th, 2019. That is the week before Spring Break.
    1. Verify all names, student and staff
    2. Verify spelling of all names
    3. Mark honor students
  5. On March 6th, 2019, I will also need ticket numbers for your school and ticket colors that will be chosen for each school. I will send the order in that day so please be prompt. The printer will receive the programs by end of business day March 6th, 2019. Our Print Shop usually is very fast and will have them ready to proof by March 18th, 2019 (which is the day we come back from Spring Break). Any changes made at that time will be the final changes any reprints after this day will be billed to the corresponding building.


Event Date
Last Day for Seniors May 15th, 2019
Wyandotte Graduation May 18th, 2019
F.L Schlagle Graduation May 20th, 2019
Washington Graduation May 21st, 2019
J. C. Harmon Graduation May 22nd, 2019
Sumner Academy Graduation May 23rd, 2019
Gateway to College May 11th, 2019
500 Reach May 24th, 2019
Fairfax Learning Center May 17th, 2019

KCKPS Releases New Inclement Weather Guide

from Melissa Bedford Fears
Principals and Administrators,

Please find the new Inclement Weather Guide that contains an explanation of the four plans that are used by KCKPS in regard to weather-related closings, school-day start delays and early releases. As a reminder, those plans are as follows:

  • Plan A ??? Two Hour Delayed Start
  • Plan B ??? Two Hour Early Release
  • Plan C ??? Schools Closed, District Offices Open
  • Plan D ??? Schools Closed, District Offices and KCK Public Library Branches Closed

You can help with the dissemination of this information by doing the following:

  • Adding this information to the front of your school website (Use the story on the front of the district website, which has links to the Inclement Weather Guide in English, Spanish and Nepali. Other languages will be added soon.)
  • Informing parents that it is on the website to download and/or view
  • Sharing this information on social media from the district???s social media sites (Facebook, Twitter, and Instagram)
  • Spreading the word to your staff

As I stated earlier, the information is available in English, Spanish and Nepali. As other languages become available, we will make them available via the Administrators??? Notice and the district???s website.

Thank you for your help in sharing this important information.

If you have questions, please contact Melissa Bedford Fears at 913.279.2225.