Friday, January 18, 2019


New Items

Graduation Information and Procedures – for High School Principals
2019-20 Middle & High School Class Registration/Enrollment for Current & Level-Up Students – for High School and Middle School Principals

Previous Items

Saturday Family Language Academy-Applications for Staff – for All Building Administrators
Grill Requests – for All Administrators
Attendance Clerk Training – for All Administrators
Grand Canyon University Advising Open House – for All Principals
Ineligible Days for Staff – for All Administrators
Mandatory Trainings for All Staff – for All Administrators
KCKPS Releases New Inclement Weather Guide – for All Administrators

New Items

Graduation Information and Procedures

from Lisa Stewart

(This all may not apply to Alternative Schools.)

The following recommendations for commencement are suggested for use this year:

  1. Principals and teachers are urged to keep the seniors on a full schedule through their last required day of attendance (May 15th , 2019)
  2. The names of all possible graduates must be sent to the office of Student Services on or before Wednesday, February 6th, 2019. Please turn in all possible graduate names to keep from late ordering and having students wait extended time for diplomas.
  3. On 8 ?? x11 paper make at least three copies of the graduation list. The ORIGINAL and a copy are to be sent to the office of Student Services. Please keep a copy in your files. Diploma lists should be numbered and typed in upper and lower case letters, two columns on the page, double spaced, with names exactly as they are to appear on the diploma. Graduation list is be emailed to Mrs. Matthia Kelsey. A diploma is a legal document, Check for accuracy of spelling of the student???s complete name on the list because the original will be sent to the diploma company for printing the graduates??? names. PLEASE MAKE SURE YOU DOUBLE CHECK THE SPELLING OF ALL OF THE NAMES BECAUSE REPRINTS WILL BE BILLED TO YOUR BUILDING.
  4. A copy of graduation program must be sent to the office of Student Services no later than Wednesday, March 6th, 2019. That is the week before Spring Break.
    1. Verify all names, student and staff
    2. Verify spelling of all names
    3. Mark honor students
  5. On March 6th, 2019, I will also need ticket numbers for your school and ticket colors that will be chosen for each school. I will send the order in that day so please be prompt. The printer will receive the programs by end of business day March 6th, 2019. Our Print Shop usually is very fast and will have them ready to proof by March 18th, 2019 (which is the day we come back from Spring Break). Any changes made at that time will be the final changes any reprints after this day will be billed to the corresponding building.


Event Date
Last Day for Seniors May 15th, 2019
Wyandotte Graduation May 18th, 2019
F.L Schlagle Graduation May 20th, 2019
Washington Graduation May 21st, 2019
J. C. Harmon Graduation May 22nd, 2019
Sumner Academy Graduation May 23rd, 2019
Gateway to College May 11th, 2019
500 Reach May 24th, 2019
Fairfax Learning Center May 17th, 2019

2019-20 Middle & High School Class Registration/Enrollment for Current & Level-Up Students

from Lisa Stewart

Current KCKPS students in middle and high schools and our district???s students entering these grade levels will need to select their courses and enroll for the upcoming school year. It is important for our students to participate in this process to make sure they have an opportunity to enroll in the classes of choice, especially those KCKPS students transitioning from elementary to middle schools and middle to high schools for the first time.

  • Registration period: February 1 ??? 22, 2019 (This will happen during the student???s Family Advocacy class. Additional information will come from your child???s school.)
  • Place: Student???s current school
  • Registration Assistance: High school students will register with their school advocates. Middle school students will register with their counselors.

Please make sure your child has a Student Portal through Infinite Campus. If they do not, please contact your student???s school advocate or counselor for assistance.

Questions about enrollment and registration? Contact your child???s school counselor.

Previous Items

Saturday Family Language Academy-Applications for Staff

from Kristen Scott
Would you mind forwarding this link to your staff so anyone interested in working the Saturday Family Language Academy can apply. We are accepting applications through KU’s HR system until February 8th. If you have any questions please let me know.

Grill Requests

from Joshua Mathiasmeier
Now is the time to reserve a grill for your upcoming field day! To reserve a grill, and any other food needs you have for your event, please visit the Nutritional Services Request Form??. We have a limited supply of grills and they will be first come, first served!

Attendance Clerk Training

from Rosie Rodriguez
Wednesday, January 23rd
Central Office and Training
Room 268
1-3 p.m.

Grand Canyon University Advising Open House

from Shelly Beech
Please share the information below with all staff.
Thank you!

You???re invited to an Advising Open House at Central Office on Wednesday, 1/23 from 3:30-5:30pm. Stop by and learn more about Grand Canyon University partnership and the fully online degree programs, scholarships, grants and other financial options, and more!

As a KCKPS employee, you are eligible for the following benefits at GCU:

  • 10% scholarship for all KCKPS employees
  • 5% scholarship for spouses KCKPS employees
  • 5% scholarship for parents of students
  • 200+ Fully Online Bachelor, Master, and Doctoral Programs
  • On Site Advising at Your School and Central Office
  • Additional Scholarships (up to $6,000) Available
  • New Start Dates Every Month
  • TEACH Grant Available (up to $8,000 off Masters and $16,000 off Bachelors)

*RSVP at , email or text 816-491-4533.

Ineligible Days for Staff

from Jody Mitchell
In an effort to help staff consistently and accurately follow Board Policy GARH regarding Attendance, Absences, Leaves, and Vacations, the Human Resources Department would like to further clarify and inform staff of the procedure involved with the utilization of Personal and Sick/Disability days on district ineligible days. Please see the following Q&A, link to the Board Policy GARH, and the attached calendar of ineligible days for explanation. Click here to view Board Policy GARH.

If you have additional questions, please contact the Human Resources Department at 913-279-2262.

Q & As

Q: What is an ineligible day?
A: An ineligible day is any day that precedes or follows a district holiday, non-duty day, or in-service day (i.e. – February 18, 2019 is President???s Day, therefore Friday, February 15, 2019 and Tuesday, February 19, 2019 are ineligible days for the use of a personal day and require a doctor???s note for all sick/disability absences).

Q: What district employees are effected by ineligible days?
A: All district employees are effected by ineligible days depending on the type of calendar worked. See the attached calendar or contact Human Resources for more information.

Q: What happens if an employee needs to take a personal day on an ineligible day?
A: As these days are ineligible for personal leave, all requests for personal leave will be denied.

Q: What happens if an employee needs a sick/disability day on an ineligible day?
A: Documentation for sick/disability absences will need to be submitted to Human Resources within 3 business days of the absence occurring.

Q: What if the employee???s illness doesn???t warrant a visit to the doctor?
A: Documentation from a licensed healthcare professional will be required regardless of the illness.

Q. What if my absence is an emergency?
A: Emergency situations are reviewed on a case by case basis. Employees must contact the leave team to discuss any potential leave options at 913-279-2262 Monday-Friday from 6:00 am to 5:00 pm.

Q: What will happen if an employee does not bring in a doctor???s note?
A: Deductions in pay will occur in whole or half day increments based on the absence(s) entered and are based on the employee???s hourly rate.

Q: Why does the district have ineligible days?
A: Absences, regardless of position, directly affects the instruction of our students. There is a significant increase in absences around non-duty and in-service days therefore, the District has made these days ineligible unless documentation can be provided.

Board Policy GARH??

Ineligible Days Calendar (Word Document)

Mandatory Trainings for All Staff

from Shelly Beech
The Frontline Professional Growth System is now available for all staff to complete the mandatory trainings required by the State of Kansas. All classified and certified staff should be completing the five (5) online trainings on the following topics:

??? Bloodborne Pathogens for School Employees 2018-2019
??? Bully Prevention
??? Harassment Awareness
??? McKinney-Vento Homeless Education Assistance Act
??? Suicide Prevention (2017-2018)

For certified staff, the process for signing up for an activity and completing the activity should not be new. There is a guide available on how to sign up, view, and complete the online trainings for those who are having issues. (Attachment: Completing an Online Activities Doc)

For classified staff, this is a new process. Additional training sessions will be set up to assist classified staff to complete the sign in process for Frontline and merging the AESOP and Professional Growth systems to one sign in. Employees who have never logged into Professional Growth should first check their district email for an invitation to the system. A guide is available to walk them through this process. (Attachment: Receiving an Email Invitation PP).

All staff is expected to complete these five (5) trainings on line. Please share this information with all staff. The IDP representative in each building will be able to assist employees who need assistance in Frontline.

Optional Training Dates Available

All trainings will be held at the Central Office, Room 268 (Computer Lab)

January 28, 2019
10 am ??? 12 pm
3 pm ??? 5pm

February 11, 2019
10 am ??? 12 pm
3 pm ??? 5 pm

February 25, 2019
10 am ??? 12 pm
3 pm ??? 5 pm

April 8, 2019
10 am ??? 12 pm
3 pm ??? 5 pm

April 22, 2019
10 am ??? 12 pm
3 pm ??? 5 pm

May 6, 2019
10 am ??? 12 pm
3 pm ??? 5 pm

May 20, 2019
10 am ??? 12 pm
3 pm ??? 5 pm

If you have any questions or need assistance, please contact Ana Perez-Sievert at 279-2314 or Kim Smith at 627-2414.

Receiving and Email Invitation (PowerPoint)

Completing Online Activities (Word Document)

Professional Development Training – Staff Leadership (PDF)

KCKPS Releases New Inclement Weather Guide

from Melissa Bedford Fears
Principals and Administrators,

Please find the new Inclement Weather Guide that contains an explanation of the four plans that are used by KCKPS in regard to weather-related closings, school-day start delays and early releases. As a reminder, those plans are as follows:

  • Plan A ??? Two Hour Delayed Start
  • Plan B ??? Two Hour Early Release
  • Plan C ??? Schools Closed, District Offices Open
  • Plan D ??? Schools Closed, District Offices and KCK Public Library Branches Closed

You can help with the dissemination of this information by doing the following:

  • Adding this information to the front of your school website (Use the story on the front of the district website, which has links to the Inclement Weather Guide in English, Spanish and Nepali. Other languages will be added soon.)
  • Informing parents that it is on the website to download and/or view
  • Sharing this information on social media from the district???s social media sites (Facebook, Twitter, and Instagram)
  • Spreading the word to your staff

As I stated earlier, the information is available in English, Spanish and Nepali. As other languages become available, we will make them available via the Administrators??? Notice and the district???s website.

Thank you for your help in sharing this important information.

If you have questions, please contact Melissa Bedford Fears at 913.279.2225.