Action Items
For All Administrators (Action)
National Custodians Day
from Communications & Marketing
October 2nd is National Custodians Day, so we are looking to recognize our awesome staff but will need photos. Principals… please submit photos of your custodial staff to Sharita Hutton via email before Thursday, September 30th.
Bullying Prevention Site Action Plans
From Student Services
Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?
Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.
Bullying Prevention Month and Unity Day
From Student Services
October is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.
Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.
For Building Administrators (Action Item)
Adding Staff to DCIP – Wednesday Course
From Diversity, Equity, and Inclusion
If you have not already done so, please add your staff to the DCIP – Wednesday CANVAS course. It is imperative that your staff are added to you building section so that your building IDP rep can take attendance and that your staff will get credit.
Here is a link on how to add staff to your specific section.
Please do not hesitate to reach out to Dr. Zakry Akagi-Bustin if you have any questions.
Informational Items
For All Administrators (Informational Item)
Supplemental Fall Payments Due October 15, 2021
from Human Resources
Greeting administrators,
It is time to submit the names of staff who are participating in the following activities:
Activity
Payment Date
Activity
Payment Date
Band
12/15/21
National Honor Society
12/31/21
Class Sponsor
12/15/21
National Junior Honor Society
12/31/21
HS Debate
12/31/21
Newspaper
12/15/21
MS Debate
12/15/21
Orchestra
12/15/21
Drama
12/15/21
Pep Club
12/15/21
Drill Team
12/15/21
Principal’s Choice
12/31/21
Intramural Sports
12/31/21
Scholars Bowl
12/15/21
Jazz Band
12/15/21
STUCO
12/31/21
Louder than a Bomb
12/31/21
Teachers of Tomorrow
12/15/21
Marching Band
11/15/21
Vocal Music
12/15/21
Music
12/15/21
Yearbook
12/15/21
Submit names by October 15, 2021. Use one of the links below.
Elementary Schools
Middle Schools
High Schools
Certified Evaluation Timelines
from Human Resources
As we progress through the year, it is important that we stay abreast of the upcoming deadlines for staff evaluations. The staff evaluation timeline can be found in the Admin Guide under “Employee Evaluations”. If you scroll to the bottom, you will find a link to the timeline. The following should be or been complete by the following dates:
Year One and Two Teachers –
Due August 31 – Growth and Evaluation Orientation Meeting. Teacher Growth Plan Overview
Due September 1 – Teacher Completes Growth Plan
Due September 24 – Teacher Growth Plan – Supervisor Approval
Due September 24 – Observation 1 Complete
Due October 18 – Observation 2 Complete
Due Evaluation 1 – November 9 Complete
Year Three and Four Teachers –
Due August 31 – Growth and Evaluation Orientation Meeting. Teacher Growth Plan Overview
Due September 1 – Teacher Completes Growth Plan
Due September 24 – Teacher Growth Plan – Supervisor Approval
Due September 24 – Observation 1 Complete
Due November 9 – Observation 2 Complete
Due January 15 – Observation 3 Complete
Due February 15 – Evaluation 1 Complete
All Other Evaluations –
Due February 15 – Evaluation Complete
Fall Staff Reviews
from Human Resources
The Fall Staff Review is a comprehensive look at all teachers in your school, including all relevant data associated to staff. During this time the Principal(s), IIO and HR Advisor(s), Director(s) will identify staff that fall under the following categories, “Top Performer”, “Expected Performer”, and “Low Performer” The following are the dates associated.
By October 18 – HR sends form out to schools to fill out about each teacher in their building (with rubric)
By October 29 – School Principal(s) and IIOs will have completed form for all teachers in their respective buildings
By November 30 – Meeting with Admin and HR to discuss
By December 16 – Conversations with employees about performance and longevity.
Open House
From Human Resources
Dear Admins,
Fall has officially begun! With this new season, many applicants are ready for new beginnings and opportunities. You may have seen our social media, print, and district advertisements throughout this week regarding our Open House event on Wednesday, October 6 at Carl B. Bruce from 4:30 – 6:30 PM.
We have designed this event to be a true Open House where applicants can walk around from table to table to see the current or projected available positions at your building. If you or your assistant principal(s) plan on attending please sign up with this link and have it filled out before the end of the day on October 1, 2021, to secure your spot:
Requirements
Decorate table (Entice our applicants by showing off your building and why one should apply)
*Note: You may have to share half of your table with another school if each school is participating. We will inform you by Monday, October 4.
Arrive no later than 4:15 PM. If you will need to arrive after 4:30 PM, please let us know by October 5.
Have a list of current or future vacancies printed so it’s easier to provide for your applicants.
Have FUN
Attached is our digital flyer (English and Spanish). Please feel free to share with your networks.
If you have any questions please do not hesitate to contact me or Cynthia Fulks.
Thank you,
Alexus Salinas
National Walk and Bike to School Day
from Communications & Marketing
National Walk and Bike to School Day is quickly approaching. Looking for ideas on how to have your students participate? Want to get your school registered? Here is a link for more information.
HR FAQ is Live
from Human Resources
The HR FAQ is now live on the KCKPS website. Please use this resource to help answer questions for you and your staff.
HR Power Hour
from Human Resources
We hope that the school year has gotten off to a great start for everyone!!! We would like to host an HR Power Hour Thursday, October 7th from 9:00am – 10:00am. During this time HR will share updates and announcements. This is also a time for building administrators to ask HR questions they may have.
Meeting ID: 839 8230 2473
Passcode: e1iadu
Supervisor Checklist for Offboarding Employees
from Human Resources
New document has been added to the Admin Guide. This can be found under the Supervisor’s Checklist section. Please utilize this information in the instance of an employee exiting the district. There is a form required to collect assets and gain signatures from respective parties. Please utilize this document anytime an employee leaves the district. Please visit the Admin Guide to access. (You must be signed into your M account)
Remote Work Checklist for Quarantined Employees
from Human Resources
This protocol has been recent uploaded to the Admin Guide to provide supervisors with guidance on process for approving remote work for quarantined employees. This document explains the criteria, the process for approval, and information around class coverage and payment associated. Please visit the Admin Guide to access. (You must be signed into your M account)
COVID Mask Protocol and Corrective Action
From Human Resources
There has been a new resource added to the Administrator’s Guide regarding COVID mask protocol and corrective action associated with not following the protocol. Please visit the Admin Guide to access. (You must be signed in your M account)
October 6 – DCIP Training
from Student Services
The slides/facilitation guide for the Trauma Sensitive portion of the October 6 DCIP Wednesday have been uploaded to the Canvas course and sent out to Trauma Team Leads. If you have questions, please contact Brittany Talley.
New COVID-19 Vaccine Event on October 2, 2021
From Communications & Marketing
Whether it’s your first COVID-19 vaccine or your second dose, KCKPS is happy to be partnering once again with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2nd from noon until 3pm at J. C. Harmon High School.
COVID-19 Vaccine Facts and Information
In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.
Sports Physical Forms
Pre-Participation Physical Evaluation (English)
Pre-Participation Physical Evaluation (Spanish)
The Health Department will be offering the Pfizer vaccine (two doses) and Johnson & Johnson vaccine (one dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian. With a signed form from a guardian, children 12 and up will be able to receive the COVID-19 vaccination without the guardian present. Those 12 and up must have the paperwork in hand to get the vaccine.
Those that get COVID-19 vaccinations will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.
In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners for free giveaways to get students ready for the winter months. Free food, ice cream and more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”
The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.
If you need a ride, we also have you covered. KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.
| School | Pick Up Time | Leave Time | |
|---|---|---|---|
| Banneker | 11:25 a.m. | 11:35 a.m. | |
| Caruthers | 10:55 a.m. | 11:05 a.m. | |
| Claude Huyck | 11:10 a.m. | 11:20 a.m. | |
| Douglass | 11:10 a.m. | 11:20 a.m. | |
| Emerson | 10:55 a.m. | 11:10 a.m. | |
| Eugene Ware | 11:25 a.m. | 11:35 a.m. | |
| Frances Willard | 10:40 a.m. | 10:50 a.m. | |
| Frank Rushton | 10:55 a.m. | 11:10 a.m. | |
| Grant | 11:40 a.m. | 11:50 a.m. | |
| Hazel Grove | 10:40 a.m. | 10:50 a.m. | |
| J.F.Kennedy | 10:40 a.m. | 10:50 a.m. | |
| John Fiske | 11:30 a.m. | 11:45 a.m. | |
| Lindbergh | 11:45 a.m. | 11:50 a.m. | |
| Lowell Brune | 10:55 a.m. | 11:05 a.m. | |
| Mark Twain | 10:55 a.m. | 11:05 a.m. | |
| McKinley | 11:10 a.m. | 11:20 a.m. | |
| M.E.Pearson | 11:00 a.m. | 11:15 a.m. | |
| New Chelsea | 11:25 a.m. | 11:35 a.m. | |
| New Stanley | 11:35 a.m. | 11:50 a.m. | |
| Noble Prentis | 11:35 a.m. | 11:50 a.m. | |
| Quindaro | 10:40 a.m. | 10:50 a.m. | |
| Silver City | 11:15 a.m. | 11:30 a.m. | |
| S.P. North | 11:25 a.m. | 11:35 a.m. | |
| S.P. South | 11:40 a.m. | 11:50 a.m. | |
| T.A.Edison | 11:15 a.m. | 11:10 a.m. | |
| Welborn | 10:55 a.m. | 11:05 a.m. | |
| West Park | 11:10 a.m. | 11:20 a.m. | |
| Whittier | 11:20 a.m. | 11:35 a.m. |
We hope to see you there.
COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish
COVID-19 Vaccine Event Transportation Info PDF in English
COVID-19 Vaccine Event Transportation Info PDF in Spanish
Electronic Reporting Forms for Injuries and Incidents
From Communications & Marketing
Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.
Student injury forms have now been included to the list.
To find the reporting form for students go to this link: https://form.jotform.com/212366215525047
To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.
Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.
To do so, please use the following link: https://form.jotform.com/212304621025035
The Incident Report helps document any incident involving non employees.
This includes our students, visitors, parents and guardians.
The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident, there is a fight, or even to report property damage.
An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.
There may be other incidents that could also require use of this form.
If you have questions about whether an incident falls into this category, please reach out to your IIO.
Here is a link to the Incident Report form: https://kckps.org/incident-report/
Career Expo
from WyCo Unified Government
We invite KCKPS schools to sign-up for the region’s fourth Public Service Youth Career Expo which takes place Nov. 3-4, 2021. This free, virtual event will help middle and high-school students explore high-demand and rewarding career opportunities in local government. Cities and counties across the Kansas City region have joined forces to co-sponsor this high-impact event giving students the opportunity to interact with local public sector employees in 10 different public sector career areas. To date, there have been more than 2,000 registrations and we hope to have a strong representation from KCK!
Join one or many of the interactive sessions that will be available over two days. Each career area will present two times the first day and two times the second day. Four simultaneous sessions will run each hour. Each session will last 45 minutes, with a 15 minute break between each. Schedules have been reversed for the second day to give schools maximum options to attend sessions that fit their schedules. Register by October 15.
For Elementary Principals (Informational Item)
Elementary LETRS Professional Development
from Curriculum & Instruction
The KSDE LETRS® initiative is intended to address learning loss during the COVID-19 pandemic, specifically in language and early literacy. KSDE identified KCKPS as a district that was significantly impacted by the COVID-19 pandemic, resulting in extended periods of time in remote instruction and the interruption of foundational early reading instruction. Therefore, LETRS® is available at no cost for PreK-3 teachers and instructional coaches in our district. We are excited to announce that the KCKPS Board of Education unanimously voted to purchase LETRS® training for all our 4th and 5th grade classroom, ESL, Special Education, and Intervention teachers as well as our K-5 principals, assistant principals and SLPs.
LETRS® Training will begin on Wednesday, October 13 for K-5th Grade. This year, we will focus on completing Units 1 and 2. The remaining six units will be completed in the 22-23 and 23-24 school year. The LETRS® PD calendar allows teachers to complete all asynchronous learning (reading and online work) during contracted school days. The live “in-person” training sessions (via Zoom) have also been built into the calendar. Please review the 21-22 Professional Development Calendar for the specific dates and times.
Finally, you should have received an email from Voyager Sopris Customer Service notifying you that you will be receiving materials soon. The estimated time of arrival is 10-15 days. So, please keep an eye out for those materials in the next week or two.
More information regarding EC LETRS® Training will be coming soon.
Diploma+ FA Day is Monday, Oct. 4th
from Diploma+
Oct. 4th is our next Diploma+ FA Day. We are excited to see teachers sharing career information with students using Connector prerecorded videos, live Connector sessions or live zooms with career speakers they have arranged. Below are links to directions to view the Connector prerecorded videos, the Kansas Career flower with example careers for each petal and a link to the FA calendar for the year noting which days are for Diploma+. Please reach out to Renee Freers with any questions or for additional support.
For Secondary Principals (Informational Item)
Edgenuity as a Prevention Tool
From Student ServicesOur Middle and High School Social Workers, Counselors, and Short Term Suspension Monitors all now have accounts on Edgenuity and have attended a live or recorded training to learn about the Purpose Prep SEL content suite, how to navigate Edgenuity, and the ideas for using the SEL content at a Tier 1, 2, and 3 level. This content is here for use as an alternative to out of school suspension, small group and individual skills teaching, and reinforcing Tier 1 expectations. If you have any questions or would like to speak more about this, please contact Tracie Chauvin.
Intervention on Purpose Content Suite (Word DOC)
The recording of the training can be found here (Passcode: 07uK2U+m).
Canvas Training Sign-up for your school
From Curriculum and Instruction
This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:
PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other
Use this link to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.