Action Items
For All Administrators (Action)
Student of the Month Nomination Form
from Chief of Staff
KCKPS Administrators,
We continue to recognize students each month. Please remember that the expectation is that each school administrator submits two nominations per month. This needs to be done by completing this form no later than the first Friday of each month. If you still haven’t sent October nominations, please do so soon as possible. If you have any questions or need additional information please contact Noemi Sanchez by email or at 913-279-2265
Building Inventory Reporting
from Risk Management
Attenton All Administrators:
Inventory Reporting is a critical element of Risk Management and fiscal responsibility throughout the district.
We are asking that all building administration, principals and department leaders engage staff to ensure building inventory lists are submit to Risk Assessment department by January 28, 2022.
Instructions and template on how to complete lists, are attached.
For questions, contact Dennis Martine.
Inventory Instructions PDF
Inventory Template XLSX
Veterans Day Submissions
from Communications and Marketing
Administrators, please share this with your staff:
Next week KCKPS will join people from around the country to pay respect to those that have served or are serving our country currently.
If you are a veteran, or have a loved one that is a veteran or serving, and would like to be a part of our video tribute, we ask you share your photos with us by using this link.
Due to the predicted high volume of photos, we have a strict cut off of next Tuesday, November 9th by noon.
Board Policy Reviews
from Human Resources
Monthly employee Board policy Reviews will begin November 2021. The monthly policies being reviewed will be released via Frontline Professional growth under the Learning Plan Tab. These will be coming out every month through the end of the school year. Please make sure all your staff are aware and complete reviewing the policies before the end of each month. Each month, HR will audit the rate of completion by department and send it to administration.
Instructions on how to view the Policies are below:
Login to Frontline Professional Growth
Click on the Learning Plan Tab
Click “Manage” Next to the November – Board Policy Reviews 2021
Click on “Launch Activity”
If this does not pop up try using google chrome and disable Ad-blocker
Click Launch next to one of the policies you would like to review first
Repeat step 5 until all policies are reviewed
Frontline will then mark you complete within 24 hours of you reviewing all policies listed
Policies being reviewed:
GAM – Professional Appearance
GBU – Ethics
IDACA – Special Education Services
IFCB – Field Trips
If you or your employees have questions with this process please contact your IDP Rep for assistance.
For Building Administrators (Action)
Praxis Study Sessions & License Help Sessions
from Human Resources
Please let the staff in your buildings know that on the following dates I’ll be available on Saturdays in Room 131 at the Central Office to help people set up supported study plans for their Praxis exams and to help people navigate their initial license applications or their license renewals. Below are the times and dates through the end of this calendar year. If folks have questions or plan to attend please tell them to email me at elizabeth.meitl@kckps.org. I’ll need to identify what resources I need for them and give them my cell phone number to make sure they can get in the building.
For each of the Saturdays –
9:00 – 10:00 Praxis Study Session
10:00 – 11:00 License Help
Saturday dates: 11/6; 11/13; 12/4; 12/11
If someone wants help with the Praxis or their license and they can’t make these dates I’m still happy to help. Please ask them to email me at elizabeth.meitl@gmail.com.
Returned Grade Cards and Student Contact Updates in Infinite Campus
from Infinite Campus Support
It is important that we have accurate, updated student information in Infinite Campus. Family Advocacy Day is a good time to get these corrections made. Please see this file for details about this process. Each building needs to develop a plan for all staff to help with this process. If you have specific questions, please contact Michelle.Gould@kckps.org in IC Support.
For EC-5 Administrators (Action)
New & Beginning Teacher Mandatory Dyslexia Training
from Curriculum & Instruction
Please share this link to the Elementary KCKPS New and Beginning Teacher Mandatory Dyslexia Training Checklist with the new and beginning teachers in your building. This does not include long-term substitutes.
This document is provided as a reminder of the process for completing the KSDE Mandatory Dyslexia Training Modules through Canvas. Each certified new and beginning teacher who completes all of the required modules & corresponding exit slips will be paid a stipend for 5 hours of extra duty pay. The document linked provides all of the directions for submitting a timesheet and how Frontline attendance will be completed. Timesheets are due by Friday, November 12 at 3 pm.
If you have questions about this process or who should have participated, please contact tracy.cooper@kckps.org.
Connector Time
from Diploma+
Connector sessions are happening across the district but a few teachers still need to get a live session scheduled. Industry Chats count for that and there are several coming up in the next few weeks. Below is a list of the Connector Industry Chats specifically for elementary students. All teachers need to do is go the Connector website and register for the chat that meets the needs of their classroom schedule.
Here is what is available:
Sunny with a 100% Chance of STEAM – Meet a Meteorologist: 11/08/21. 1:00 pm
***Why We Celebrate Veterans Day: 11/09/21. 10:00 am
What is Paleontology: 11/09/21. 12:00 pm
***Why We Celebrate Veterans Day: 11/09/21. 1:00 pm
My Life as a Reliablity Engineer at Intel; 11/16/21. 12:00 pm
Wetlands are Wonderful: 11/17/21 1:00 pm
How Did We Go from Kites to Airplanes and Spaceships? 11/18/21. 12:00 pm
What is A.I.? And What it isn’t! 12/08/21. 11:00 am
Please forward these on to your teachers and counselors and remind them Renee Freers is always available to help:)
EC-5 Canvas Site Training Sign Up
from Curriculum and Instruction
This is for EC-5 schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Nov. 2 and run until Dec. 17th. Generally, schools have been using PLCs as the time for Canvas training with outliers dropping in when they have availability. However, if you have a different format in mind, please feel free to set up the time that will work best for your building.
Use this link to schedule your site visit. You will schedule a time using Calendly, and the link is provided below. There are two days per week where the time runs from 8:30-3:30 and two days from 9:00 – 4:00. Please include the name of the school and a contact person. If you have any questions, please email Wendy Elkins.
For Secondary Administrators
New & Beginning Teacher Mandatory Dyslexia Training
from Curriculum & Instruction
Please share the link to the Secondary KCKPS New and Beginning Teacher Mandatory Dyslexia Training Checklist with the new and beginning teachers in your building. This does not include long-term substitutes.
This document is provided as a reminder of the process for completing the KSDE Mandatory Dyslexia Training Modules through Canvas. Each certified new and beginning teacher who completes all of the required modules & corresponding exit slips will be paid a stipend for 5 hours of extra duty pay. The document linked provides all of the directions for submitting a timesheet and how Frontline attendance will be completed. Timesheets are due by Friday, November 12 at 3 pm.
If you have questions about this process or who should have participated, please contact tracy.cooper@kckps.org.
Informational Items
For All Administrators (Informational Item)
New COVID Vaccine Event – Monday, November 22, 2021
from Communications & Marketing
Kansas City, Kansas Public Schools is partnering with the Wyandotte County Health Department and the Patrick Mahomes Foundation (15 and the Mahomies) to host our Squash COVID-19 Vaccine Event on Monday, November 22nd from 4 p.m. to 7p.m. at Carl B. Bruce Middle School.
From vaccines to testing, this event is aimed at keeping you and your loved ones safe, but full this Thanksgiving holiday.
Those getting either the first or second dose of the COVID-19 vaccine will receive a free turkey and a meal voucher for the food trucks on-site. Those that are getting their first shot will also get their choice between a $50 gift card or an NFL hoodie.
Individuals that take the COVID-19 test will receive all the traditional Thanksgiving side items, and those who get both a vaccine shot and a test will receive a full Thanksgiving dinner.
In addition, we will have numerous community partners on site, music, and information to help you and your family as we enter into the holiday season.
All food items will be on site. This is only for those wanting the first or second dose of the COVID-19 vaccine. No Boosters will be offered. No vaccines for those 5 to 11 years old.
We want to thank all of our community partners who also plan to take part.
We hope to see you there.
Click here for a printable PDF flyer for this event in English
Click here for a printable PDF flyer for this event in Spanish
HR Power Agenda for 11.11.21
from Human Resources
We hope that the month of November has got off to a great start for each of you. We would like to host an HR Power Hour Thursday, November 11th from 9am-10am. During this time HR will share updates and announcements. This is also a time for building administrators or managers to ask HR questions they may have.
HR Power Agenda for 11.11.21
-Open Enrollment/last minute questions regarding Benefits
-Vaccination Cards/Process
-Holiday Pay 7 days (who this applies to and what it entails) tangibles (be on the lookout for an email letting you know that you
have a task/letter in TalentEd if it applies to them)
-$500 Classified Staff Bonus (who this applies to and what it entails)
Join Zoom Meeting
https://us02web.zoom.us/j/89970656312?pwd=S3pzK2s5c2swMXl5SzlLblJUQVdIQT09
Meeting ID: 899 7065 6312
Passcode: CVU4de
Updates to Guidelines for COVID-Related Absences
from Student Services
KCKPS Administrators: MANDATORY training for attendance clerk and registrar:
The health services team and student services met last week to revise the Guidelines for COVID-Related Absences. We made some changes that will require training. Some changes are:
*Communication between attendance clerks and nurses will now happen on IC and NOT on a google doc as we did before. This will assure all documentation happens in one place and follow the proper guidelines.
*Based on feedback, students who are out due to COVID will now have an excused code called “HS: Health Services”. This will allow administrators (as well as the A2A team) to know when an excused absence is due to COVID as an effort to better support families.
Due to the sensitivity of the information, we need to provide training soon. However, because FA is happening this Wednesday and Friday (most attendance clerks support the front desk), we are planning a mandatory training for Attendance Clerks on Thursday, November 11 at 9:45 am. We hope to provide training for nurses on Wednesday afternoon.
Please let me know if you have questions or need additional information… truly appreciate your support!
Zoom link:
Topic: Attendance Clerk & Registrar PD
Time: This is a recurring meeting Meet anytime
Join Zoom Meeting
https://zoom.us/j/98040821365?pwd=T3lRZ0VBY0JDV2o3eU5HVUVaL1Nvdz09
Meeting ID: 980 4082 1365
Passcode: u8i8K9
Kansas Leadership Academy
from Human Resources
I am very excited to announce that our grant proposal for the Kansas Leadership Academy was accepted for the 2022 program. I currently have 11 spots for people who want to improve (or develop) their leadership skills. Please know that when requesting one of the spots, you are actually signing up for three, as that’s how many there are to complete the program. I will accept requests on a first-come / first-served basis. I am attaching a couple of flyers so all my read about the KLC program and also look at dates in which you might be interested in attending. Please email sherrie.piedimonte@kckps.org at your earliest convenience if you want to attend!
HR Power Hour Survey
from Human Resources
We hope that the school year is going well for each of you. As 2021 is coming to an end, we are in the process of sprucing up our communication within the district. We would like for you’ll to take this survey as we are attempting to better our HR Power Hour sessions. Your feedback is greatly appreciated.
HR FAQ is Live
from Human Resources
Please use our HR FAQ to assist in answering your HR related questions for you and your staff. This is located on the KCKPS webpage.
Admin Guide
from Human Resources
Hello All,
We have had some instances where Administrators are not able to get into the Admin Guide. The admin guide should be a first point of Reference for Human Resource related questions. The Admin Guide can be found under “Staff Links” from the kckps.org Home Page. Click here to fill out the form for access.
Thanks.
Electronic Reporting Forms for Injuries and Incidents
From Communications & Marketing
Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.
Student injury forms have now been included to the list.
To find the reporting form for students go to this link: https://form.jotform.com/212366215525047
To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.
Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.
To do so, please use the following link: https://form.jotform.com/212304621025035
The Incident Report helps document any incident involving non employees.
This includes our students, visitors, parents and guardians.
The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident, there is a fight, or even to report property damage.
An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.
There may be other incidents that could also require use of this form.
If you have questions about whether an incident falls into this category, please reach out to your IIO.
Here is a link to the Incident Report form: https://kckps.org/incident-report/
For Elementary Principals (Informational)
Are You Faster Than a 5th Grader? (RUFTA)
from IARC
Elementary Principals,
Mark your calendar for the reprise of the Are Your Faster Than a 5th Grader (RUFTA) event.
The two-mile race brings together 5th grade students, administrators, staff, community leaders and patrons for a morning of friendly competition and physical activity. This year’s event will begin at 10 a.m. on Friday, April 29th. Race route and location details are forthcoming.
Teams of fifteen 5th grade students from each of the district’s elementary schools will participate in the race. The other 5th grade students will join the fun by taking part in a one-mile walk that will precede the race.
This event was launched in 2012 as a way to promote physical fitness to students and to encourage overall wellness. Principals are encouraged to walk/run with the students. More details to come.
For Secondary Principals (Informational)
Theatre Festival
from IARC
The Fine Arts Department will host a KCKPS Theatre Festival on 11/16/21 at the Kansas City Young Audiences’ facility.
The theatre programs from Argentine, Arrowhead, Central, Eisenhower, CB Bruce, Rosedale, Sumner, and Schlagle will participate. Schools will perform throughout the day and will attend workshops. Please connect with your respective theatre teacher for additional details.