Action Items
For All Principals
Family Engagement 2022 Surveys in KansaSTAR Folder
Informational Items
For All Administrators
Save the Date – KCKPS Summer Professional Development Opportunities
from Professional Workforce Development
SAVE THE DATE! We are pleased and excited to announce two unique and engaging professional development opportunities for KCKPS teachers and building staff to engage in this summer.
July 18 – July 21 – KCKPS Impact Courses
KCKPS Impact Courses will provide year-long, intensive, collaborative, job-embedded, professional learning opportunities to positively impact student outcomes. The Impact Courses will serve as foundational knowledge for action research, created in response to certified staff interests, requests, and needs. Impact Course Instructors will facilitate learning during the mornings
July 18-July 21 and then, continue to work with certified participants throughout the school year to apply what they learned and measure the impact.
July 25 – July 28 – KCKPS Summer Summit
The sessions offered throughout the KCKPS Summer Summit will be examples of high quality, effective teaching that are engaging, interactive, and thought-provoking. Participants will self-select the sessions they would like to attend. A variety of half-day sessions will be offered in the mornings and afternoons July 25-July 28. Topics will align with district initiatives, existing or incoming programs, and/or research-based practices.
More information will be coming soon about both of these professional development opportunities. For right now, please save the dates and know that we will be working hard with instructional coaches and various departments within KCKPS to plan high-quality, interactive professional development.
ACTION ITEM:
Please note on Thursday, March 31 we will launch the planning process for the KCKPS Summer Summit with all instructional coaches after/before the MTSS training.
Thursday, March 31, 2022
8:00 – 11:00 Secondary MTSS Training for all ICs and CSI School Teams (131-133)
11:00 – 12:00 Secondary ICs with Lindsey (East Wing)
12:00 – 1:00 Elementary ICs with Lindsey (East Wing)
1:00 – 4:00 Elementary MTSS training for all ICs and CSI School Teams (Rm 131-133)
For All Principals
KAP Summative Documents & Info
from DERA
Please review the following information:
1. KELPA Scoring due Thursday, March 31
2. KAP General Assessment: Monday, March 21 – Friday, April 29
3. DLM: Monday, February 7 – Friday, April 29
4. NEW: Review and conduct one building mock monitor visit for each grade for ELA, Math, and Science for your campus – Use the State Monitor Quality Assurance Checklist under the HELP tab in KITE to submit for your building in meeting compliance requirements.
5. Kansas State Assessments Opt Out v3
6. Test Irregularity Report Form
7. SC Code Information: Test coordinators enter the SC codes as seen in the attached chart via KITE Educator Portal. Codes marked “contact KSDE” must be approved by Julie Ewing or Juanita Anderson at KSDE.
If a student cannot take or complete a high-stakes, summative assessment, the Test Coordinator at the building or district level will need to enter the SC code in EP by performing the following steps listed in the SC code attachment.
8.Test Reactivations: BTC will complete test reactivations with a building administrator. Two staff need to be present when reactivating a student’s test.
All re-activations must be logged at the school and include
*Name,
*Student State ID,
*Grade Level,
*Test session name, and
*Reason to justify the reactivation to KSDE.Once a student’s test is marked complete, the student’s test cannot be reactivated.
9. We strongly recommend you have an alternative Building Testing Coordinator designated in the event the BTC is absent.
Student Field Trips (Involving Travel)
from Superintendent’s Office
Now when submitting training and student (field trips) travel requests for board approval-the form is indicative of all this (HR has updated the form).
Process:
- Requestor creates the letter stating the field trip request (who, what, when, where, why)
- Requestor emails information to Dawn Downing to get approval from the Superintendent’s Office (Dawn will follow up with the requestor).
- Requestor to Enter information for Board Approval using this revised link
- Requestor to email Jared Alexander requesting confirmation from HR that they received request.
Reminders
Student Centered Coaching Training
from Curriculum & Instruction
Please reserve the following time on your calendar in order to attend an upcoming Student-Centered Coaching training with Julie Steele on Tuesday, April 19th:
Secondary Principals from 7:30 a.m. to 10:30 a.m.
Elementary Principals from 12:30 p.m. to 3:30 p.m.
The training will take place at Central Office, rooms 131-133. Instructional Coaches will also be in attendance. For questions, contact Darcy Swan, Director of Curriculum and Instruction.
Classified Staff Evaluations
from Human Resources
This is a reminder that classified staff evaluations are due May 1, 2022. Please make sure to get those completed. If you have any questions regarding those evaluations please email DeAndre Tuggle.
ESOL Endorsement
from ESOL
The Department of ESOL & Migrant Programs will be offering ESOL Endorsement Preparation Course. This is designed to help teachers better understand matters pertaining to multilingual learners (ML). Teachers will also be prepared to take the ESOL Praxis Assessment and add an ESOL Endorsement to their teaching certificate. There are five learning modules covering instruction, linguistics, assessment, and culture.
Teachers can sign up through this link. Sessions will be held In person at Central Office from:
3:30-4:30 and 4:45-5:45 –April 5- (Session 1)
Synchronous via zoom from 3:30-4:30 and 4:45-5:45
–April 19 (Session 3)
–May 3 (Session 5)
Asynchronous
–April 12 (Sessions 2)
–April 26- (Sessions 4)
Family Engagement 2022 Surveys in KansaSTAR Folder
from Federal Programs
Your school’s 2022 Family Perception Survey Data has been loaded into your KansaSTAR School Improvement Plan folders. Please look under the NEEDS ASSESSMENT folder for subfolders which will contain these data sets. Please schedule a time to review this data with your Building Leadership Team and PLCs. It is an important part of your data cycles as you wrap up this school year and begin to plan for 22-23. Questions, contact Lisa Walker.
Advanced Restorative Practices Virtual Training Opportunity – April 19-22
from Student Services
As part of their spring virtual training series, The Kansas Institute for Peace and Conflict Resolution (KIPCOR), is offering an Advanced (Tier 2/3) Restorative Practices Virtual Training –” Beyond Tier 1: Repairing Harm in Schools ” – April 19 to 22 (4 half days, 8am to 12pm, virtual). Please see this flyer for registration information. Please note this training is geared for folks that have a foundational understanding and experience with Tier 1 Restorative Practices strategies.
Important Information about Grades in Canvas
from Curriculum & Instruction
The following information about grades in Canvas needs to be shared with your staff:
1. Official grades are found in Infinite Campus. Grades within Canvas are grades of individual assignments. This information should be shared with teachers, students, and parents. This is what is in the grading policy document – “**Please note, final grades will always be in Infinite Campus. Students and families can monitor assignments in Canvas, but grades should be checked in Infinite Campus.”
2. If a teacher has a year-long course, grades in Canvas will NOT reset at the end of the semester. If a teacher, student, or family member looks at a total grade within Canvas, it will not match infinite campus.
a. Teachers can turn off/hide totals in student grade summary within their Canvas courses. Here is a link to step-sheets demonstrating the process.
An announcement will be shared on Thursday 3/9/22 in Canvas and included in the most recent mobile minutes.
Celebrate National Social Work Month
from Student Services
March is National Social Work Month!
Social Workers are essential in helping students through behavioral health issues that may impact learning. Social Workers at KCKPS play a unique and valuable role in crisis intervention, assessing and treating mental health symptoms, providing suicide assessments, linking families with needed resources and serving as a liaison between the school, home and community agencies.
This month, please take a moment to write a note of thanks, celebrate your social worker(s) at a PD, or leave a small token of appreciation on their desk. KCKPS is seen as a leader in the state for providing mental health supports in schools, and I am so thankful to have these incredible professionals in each building supporting our students.
Thank you!
Angela Dunn, LSCSW
Behavioral Health Coordinator
Kansas City Kansas Public Schools
(913)954-0219NEW Parents-Right-To-Know Letters for LAPSED CERTIFICATION Classroom Teacher Letters
New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages
from Communications
Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use. The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.
Before we launch this temporary intranet, however, we need a lot of old data updated or even removed. To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.
New District Letterhead
from Communications
Please use this letterhead template for district communications.
Spending Cutoff – April 1st
from Purchasing
Click here to view information via PDF about the April 1 spending cutoff.
Electronic Reporting Forms for Injuries and Incidents
From Communications & Marketing
Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.
Student injury forms have now been included to the list.
To find the reporting form for students go to this link: https://form.jotform.com/212366215525047
To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.
Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.
To do so, please use the following link: https://form.jotform.com/212304621025035
The Incident Report helps document any incident involving non employees.
This includes our students, visitors, parents and guardians.
The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident, there is a fight, or even to report property damage.
An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.
There may be other incidents that could also require use of this form.
If you have questions about whether an incident falls into this category, please reach out to your IIO.
Here is a link to the Incident Report form: https://kckps.org/incident-report/