Administrators' Notice

Communications

#IHelpedConquerCOVID
Official Elementary School Contest Rules

Purpose

The Wyandotte County Public Health Department is keenly aware that students have been uniquely affected by COVID-19.  We know the interactions that are fundamental to a child’s social and emotional development have been severely restricted by efforts to manage this outbreak.

Students are encouraged to create a poster in any art medium depicting or related to the theme “#I Helped Conquer COVID!”.

Eligibility

All students, grades K- 12, here at KCKPS are eligible.  

Entries

Entries must be original artwork created in pencil, pen, Crayola, marker, paint, or other similar materials.  Computer generated artwork (including clipart) is prohibited.  Computer generated text is acceptable.

Entries will be accepted beginning now  until 9am on April 23^rd, 2021.

Turn all entries into your school.

SCHOOLS – Please send your entries to the Central Office (c/o Sharita Hutton).

Entry Submission Deadline: April 23, 2021

What happens with entries?

After your school receives the entries for your school, you will be asked to pick the one you want to represent your school and potentially move on to the grand prize that is worth up to $500-$1000 for the student. $1,000 for the classroom teacher to use in their classroom.

Once you pick the winner we need you to roll up the entry and secure it in a safe way and send it thru intra-office mail courier  to District Office c/c Sharita Hutton. Entries need to be to District Office by April 30^th at the very latest.

From there the district will handle the rest.

Thank you in advance for helping promote and run this amazing opportunity for our students.

Lump Sum Info

Principals and Certified Administrators – Please share this information with your certified staff:

Complete the Online Lump Sum Request/Rescind form by April 30, 2021. Under KSA 74-4940(b) to receive your summer pay in the form of a “lump sum”.

Changes made to your W4/K4 should take place starting May 31 thru June 4, 2021 on Employee Online.

THE W4 FORM HAS BEEN RECREATED – PLEASE FAMILIARIZE YOURSELF AND GO BY THE INSTRUCTIONS ATTACHED TO THE W-4 FORM. CONTACT YOUR TAX ADVISOR FOR HELP WITH QUESTIONS. THE STATE FORM HAS NOT CHANGED, SO YOU MAY CHOOSE TO USE EXEMPTIONS THERE.

If you DO NOT wish to receive a Lump Sum salary payment this year, but received it last school year, you MUST request that the Lump Sum be RESCINDED, by indicating your choice when prompted.  If you DO NOT wish to receive a lump sum salary payment this year, and did not receive one last year, you do not need to do anything.

Lump Sum Change Form
2021 W-4 Instructions
K-4 Form

Enough is Enough Sign-Up

Principals,  please share this pledge page with your staff – and ask them to share it with students and parents.

Curriculum & Instruction

DERA

The KAP Testing window is open now, and runs through May 7.

o   As a reminder, the opt-out form is for remote learners only, and is intended to be used as a last resort.  Families can either complete it, or you can complete it on their behalf after having had contact with them.   Please see the notice from Friday, April 16 for links in both English and Spanish (translated via google translate).

The FastBridge spring screening window will open on May 10.

Human Resources

Mandatory Training Bundles 1 & 2 – Report

Message: Following many questions on when the next report will be run to see if your department/buildings is complete for the Mandatory training, we offer this information. A Mandatory Training report will be run at the end of this month regarding the completion of bundles 1 and 2 found on Frontline Professional Growth. If you have questions about these trainings, please contact your department/buildings IDP Representative.

Professional Development

Student Services

Communications

#IHelpedConquerCOVID
Official Elementary School Contest Rules

Purpose

The Wyandotte County Public Health Department is keenly aware that students have been uniquely affected by COVID-19.  We know the interactions that are fundamental to a child’s social and emotional development have been severely restricted by efforts to manage this outbreak.

Students are encouraged to create a poster in any art medium depicting or related to the theme “#I Helped Conquer COVID!”.

Eligibility

All students, grades K- 12, here at KCKPS are eligible.  

Entries

Entries must be original artwork created in pencil, pen, Crayola, marker, paint, or other similar materials.  Computer generated artwork (including clipart) is prohibited.  Computer generated text is acceptable.

Entries will be accepted beginning now  until 9am on April 23^rd, 2021.

Turn all entries into your school.

Entry Submission Deadline: April 23, 2021

What happens with entries?

After your school receives the entries for your school, you will be asked to pick the one you want to represent your school and potentially move on to the grand prize that is worth up to $500-$1000 for the student. $1,000 for the classroom teacher to use in their classroom.

Once you pick the winner we need you to roll up the entry and secure it in a safe way and send it thru intra-office mail courier  to District Office c/c Sharita Hutton. Entries need to be to District Office by April 30^th at the very latest.

From there the district will handle the rest.

Thank you in advance for helping promote and run this amazing opportunity for our students.

Lump Sum Info

Principals and Certified Administrators – Please share this information with your certified staff:

Complete the Online Lump Sum Request/Rescind form by April 30, 2021. Under KSA 74-4940(b) to receive your summer pay in the form of a “lump sum”.

Changes made to your W4/K4 should take place starting May 31 thru June 4, 2021 on Employee Online.

THE W4 FORM HAS BEEN RECREATED – PLEASE FAMILIARIZE YOURSELF AND GO BY THE INSTRUCTIONS ATTACHED TO THE W-4 FORM. CONTACT YOUR TAX ADVISOR FOR HELP WITH QUESTIONS. THE STATE FORM HAS NOT CHANGED, SO YOU MAY CHOOSE TO USE EXEMPTIONS THERE.

If you DO NOT wish to receive a Lump Sum salary payment this year, but received it last school year, you MUST request that the Lump Sum be RESCINDED, by indicating your choice when prompted.  If you DO NOT wish to receive a lump sum salary payment this year, and did not receive one last year, you do not need to do anything.

Lump Sum Change Form
2021 W-4 Instructions
K-4 Form

Enough is Enough 

Do you know what Enough is Enough is about? If not, learn more, join the cause, sign the pledge. Visit: Enough.kckps.org for more information.

Take the Pledge

Principals,  please share this pledge page with your staff – and ask them to share it with students and parents.

P3 App

Principals, please share with your families:

Did you know reporting a crime, suspicious activity, a runaway, and much more can be done with the click of a button? On all KCKPS websites, both on the main district page and your individual school sites, is a P3 reporting app button (the Enough is Enough Ribbon is the background image) that allows you to fill out the information, hit send, and it will get to the right people immediately. You will remain anonymous.

Curriculum & Instruction

Attn: K-5 Elementary Principals

Re: Amplify Science Material Delivery

New Amplify Science materials will be delivered to buildings beginning on April 21st. Buildings should be prepared to receive these pallets. This will be the first of two deliveries. Please refer to this document for information on how many pallets will be delivered to each building. Information on the second delivery will be provided and added to the document as soon as it is available. The second delivery will be considerably smaller than the first delivery. The materials may be stored for use for the 2021-2022 school year. They are grade level specific materials that are clearly labeled.They are not for individual classrooms, as they will be shared across the grade level. Teachers are welcome to unpack them for storing in a central location or wait until they return in the fall. 

In preparation for the new Amplify Science materials for the 2021-2022 school year which will be distributed starting April 26th, Curriculum and Instruction has created a support document. This document has been prepared to explain the process of Amplify Science implementation, material distribution, as well as what to do with previous science materials. Linked within the document is a timeline of distribution, GVC revisions, professional learning, and other responsibilities for teachers, coaches, and administrators. There is also a National Geographic keep/discard document by grade level to assist in the science material organization. If you have any questions, please contact Cheryl Beyer cheryl.beyer@kckps.org 

Attn: 6-12 Secondary Principals 

Re: Secondary Literacy Cadre for ELA Teachers (grades 6-10 in 2021-2022)

The Curriculum and Instruction Department is seeking Middle and High School ELA teachers to represent each building in developing strategies and routines for structured literacy practices that support student access to content learning through My Perspectives.   Cadre members will be part of a year-long PLC to vet and monitor student progress, in their own classrooms,  with the literacy strategies/routines developed through the summer cadre work.   There will be a limited number of educators selected to participate in this cadre. Specifically, one ELA teacher per each middle and high school will be selected. Middle school applicants must anticipate teaching 6th, 7th, and/or 8th grade ELA next school year.  High School applicants must anticipate teaching 9th or 10th grade ELA next school year.  Please forward this application to your ELA teachers.  The selection criteria for this cadre is detailed in the application.  Applications are due by Monday, May 3. 

Please contact Tracy Cooper (tracy.cooper@kckps.org) if you have any questions. 

Attn: 6-12 Secondary Principals 

Re:  KSDE and KCKPS Dyslexia Mandatory Training Module 3

The 3rd module, presented to 6-12 instructional coaches on March 26, is now provided in an asynchronous format for all required educators.  The video of the presentation and the related interactive Google Slides are provided through the Secondary Dyslexia Training Canvas Course at the link below.  Each teacher will be prompted to make their own copy of the Google Slide deck and it must be accessed through the district Google (m.) account.  As teachers watch the video they will engage in the learning as prompted through the slide deck.  All the guidance for the learning process is provided in the slides, including the required exit slip. The exit slip data will be provided to IDP reps for Frontline attendance submission.   For the purpose of state reporting, the exit slip and Frontline will be used to keep a record of those who complete the training.

Teachers need to use this URL( https://kckps.instructure.com/enroll/R9Y9EX) to enroll in and access for three modules for Secondary Dyslexia Training in Canvas. All required participants must have all three modules complete by the end of the day on April 28. 

All information and materials are provided. Teachers will NOT be submitting any work through Canvas.  Canvas is just providing all of the resources they need.

Please contact Tracy Cooper (tracy.cooper@kckps.org)  if you have any questions about the dyslexia training modules.  Contact Wendy Elkins (wendy.elkins@kckps.org) with questions or concerns regarding the Canvas course. 

Attn: 6-12 Secondary Principals 

Re: Building Level Purchase of Novels 

At the secondary level, we consistently consider the quality of grade level text that we provide for our students while also considering the themes (and student interest) within those texts.  We are continuously navigating the changing landscape of text and all that is available to teachers and to students. 

This year, we began a process around requests (and/or orders) of supplemental text–if teachers and PLCs–step “outside” the district approved (vetted) resource, myPerspectives.  Specifically, if buildings order additional novels for their building collections, we recommend that teachers and PLCs engage in completing the Text Complexity Placemat that was created by the state. 

What is essential about the completion of the Text Complexity Placemat is that it allows an opportunity for teachers to dialogue and explore questions and concerns related to an additional novel choice.  Within the document, teachers and PLCs are asked to consider quantitative measures, as well as qualitative measures, when requesting building purchases for novels to supplement building collections.  

The Text Complexity Placemat addresses specific considerations for reader and task.  One consideration being, “What are potential challenges this text poses?”  

Other questions teachers and PLCs should consider when requesting the purchase of additional novels for building collections: 

• Where does this novel align with our current GVC?  
  • When looking at the units within the pacing guide, what essential question(s), big ideas, and standards does this novel address?  
• Is the requested novel being used as a substitute for the text selections within myPerspectives, or is it being used to supplement the current resource?  
  • If the novel is being used to substitute text selections within myPerspectives, has the PLC determined the skills that the novel addresses within each chapter?  
    • Are there detailed lesson plans that address these concerns/questions? 
• Have we cultivated a safe and open environment for all students to feel comfortable engaging with this novel? 
  • Most importantly, have teachers prepared parents by making them aware of the content with the novel, and have they provided an alternate read in case parents (and/or students) opt-out?  
  • The communication between ELA teachers and families must be transparent regarding novel selections. 
    • Regardless of the text, it is best practice for teachers to send a home connection letter to families, prior to the launch of a unit, which highlights the important aspects/components of an upcoming unit.  An example of a home connection letter from myPerspectives can be found here.  

This process of requesting additional novels for building collections was developed during recent cadre work.  All buildings had representation in this work.  If you have additional questions regarding this process, please feel free to reach out to Kristi Chalk (kristi.chalk@kckps.org). 

Attn: 6-12 Secondary Principals 

Re: myPerspectives Student Consumables 

As we approach the end of the school year, please be aware that student consumables will be replenished for the 2021-2022 school year.  Quantities for consumables will be replaced per site based on enrollment numbers in Infinite Campus. Any unused consumables from this school year should be inventoried by textbook liaisons. 

• Consumables will be delivered for the 2021-2022 school year in July.  Delivery information will be shared with textbook liaisons.

• Middle schools will receive one consumable per student.  
• High schools (grades 9-10 only) will receive two consumables per student (Vol.1 and Vol. 2.)  

This year, students can (and are encouraged to) keep their consumables and take them home!  

If you have additional questions, please feel free to contact Kristi Chalk (kristi.chalk@kckps.org).

DERA

As we begin Spring Testing, please keep the following dates and reminders in mind:

• • As a reminder, all KELPA scoring and uploading (e.g. K-1 written materials) must be completed by 4/20, including those responses requiring a second rater.
  • KAP testing is from 4/19-5/7.
  • FastBridge Spring Window is 5/10-5/21.
  •  Please have your building review the Spring FastBridge Proctor Checklist prior to 5/10.
  • https://tinyurl.com/KCKPSFastSpring21
  •      HGSS data collection sheets are due (3^rd, 6^th, 9^th grades only).  Data analysis will begin soon; please submit scores on your collection spreadsheets located in your m drives.

Human Resources

Student Services

Communications

#IHelpedConquerCOVID
Official Elementary School Contest Rules

Purpose

The Wyandotte County Public Health Department is keenly aware that students have been uniquely affected by COVID-19.  We know the interactions that are fundamental to a child’s social and emotional development have been severely restricted by efforts to manage this outbreak.

Students are encouraged to create a poster in any art medium depicting or related to the theme “#I Helped Conquer COVID!”.

Eligibility

All students, grades K- 12, here at KCKPS are eligible.  

Entries

Entries must be original artwork created in pencil, pen, Crayola, marker, paint, or other similar materials.  Computer generated artwork (including clipart) is prohibited.  Computer generated text is acceptable.

Entries will be accepted beginning now  until 9am on April 23^rd, 2021.

Turn all entries into your school.

Entry Submission Deadline: April 23, 2021

What happens with entries?

After your school receives the entries for your school, you will be asked to pick the one you want to represent your school and potentially move on to the grand prize that is worth up to $500-$1000 for the student. $1,000 for the classroom teacher to use in their classroom.

Once you pick the winner we need you to roll up the entry and secure it in a safe way and send it thru intra-office mail courier  to District Office c/c Sharita Hutton. Entries need to be to District Office by April 30^th at the very latest.

From there the district will handle the rest.

Thank you in advance for helping promote and run this amazing opportunity for our students.

Lump Sum Info

Principals and Certified Administrators – Please share this information with your certified staff:

Complete the Online Lump Sum Request/Rescind form by April 30, 2021. Under KSA 74-4940(b) to receive your summer pay in the form of a “lump sum”.

Changes made to your W4/K4 should take place starting May 31 thru June 4, 2021 on Employee Online.

THE W4 FORM HAS BEEN RECREATED – PLEASE FAMILIARIZE YOURSELF AND GO BY THE INSTRUCTIONS ATTACHED TO THE W-4 FORM. CONTACT YOUR TAX ADVISOR FOR HELP WITH QUESTIONS. THE STATE FORM HAS NOT CHANGED, SO YOU MAY CHOOSE TO USE EXEMPTIONS THERE.

If you DO NOT wish to receive a Lump Sum salary payment this year, but received it last school year, you MUST request that the Lump Sum be RESCINDED, by indicating your choice when prompted.  If you DO NOT wish to receive a lump sum salary payment this year, and did not receive one last year, you do not need to do anything.

Lump Sum Change Form
2021 W-4 Instructions
K-4 Form

Enough is Enough 

Do you know what Enough is Enough is about? If not, learn more, join the cause, sign the pledge. Visit: Enough.kckps.org for more information.

Take the Pledge

Principals,  please share this pledge page with your staff – and ask them to share it with students and parents.

P3 App

Principals, please share with your families:

Did you know reporting a crime, suspicious activity, a runaway, and much more can be done with the click of a button? On all KCKPS websites, both on the main district page and your individual school sites, is a P3 reporting app button (the Enough is Enough Ribbon is the background image) that allows you to fill out the information, hit send, and it will get to the right people immediately. You will remain anonymous.

Curriculum & Instruction

Attn: Elementary Principals

Re: Amplify Science Material Delivery

New Amplify Science materials will be delivered to buildings beginning on April 21st. Buildings should be prepared to receive these pallets. This will be the first of two deliveries. Please refer to this document for information on how many pallets will be delivered to each building. Information on the second delivery will be provided and added to the document as soon as it is available. The second delivery will be considerably smaller than the first delivery. The materials may be stored for use for the 2021-2022 school year. They are grade level specific materials that are clearly labeled.They are not for individual classrooms, as they will be shared across the grade level. Teachers are welcome to unpack them for storing in a central location or wait until they return in the fall.

In preparation for the new Amplify Science materials for the 2021-2022 school year which will be distributed starting April 26th, Curriculum and Instruction has created a support document. This document has been prepared to explain the process of Amplify Science implementation, material distribution, as well as what to do with previous science materials. Linked within the document is a timeline of distribution, GVC revisions, professional learning, and other responsibilities for teachers, coaches, and administrators. There is also a National Geographic keep/discard document by grade level to assist in the science material organization. If you have any questions, please contact Cheryl Beyer cheryl.beyer@kckps.org 

ATTN: K-12 Administrators

RE:  KAP Summer External Fairness and Content Review of Assessment Items virtual event

The state is looking for participants to engage in two virtual events, Summer External Fairness and Content Review of Assessment Items. Applicants can apply for one or both virtual events. 

Please encourage any ICs and/or teachers that may be interested to apply for this opportunity.  It’s important for our district to be represented in this work at the state level.

Please indicate your interest by Wednesday, April 28, 2021.

Event 1

KAP Summer External Fairness Review of Assessment Items Virtual Event 

We are looking for educators to participate in a fairness review of the Kansas Assessment Program (KAP) assessment items during the month of June 2021. 

We are looking for participants who: 

• Have experience working with a wide variety of students and student needs

  Can view videos and use audio/video for virtual meetings 

• Are community members, scholars, educators, and/or professional representatives of diverse populations.  

We want to ensure we have: 

• A mix of urban/rural districts represented 
• A demographically diverse group of participants Estimated Time Commitment 

The following list includes the estimated time commitment for selected participants. These estimates include meeting times and assignment work between meetings. 

English Language Arts 

Grades 3-5: June 4 and June 9 (22 hours) 

Grades 6-8: June 11 and June 17–18 (26 hours)

Grade 10: June 24 and June 29 (10 hours)

Mathematics

Grades 3-5: June 11 and June 17 (22 hours) 

Grades 6-8: June 8 and June 11 (22 hours)

Grade 10: June 24 and June 28 (10 hours)

Science

Grade 5: June 14 and 15 (10 hours) 

Grade 8: June 14 and 15 (10 hours)

Grade 11: June 24 and 25 (10 hours)

Interested in participating? Select the following link 

https://collector.kiteaai.org/#uuid=cc252ddf-8a1c-43cb-9ade-97ed0592c626&client=KANSAS

or scan the QR code using the camera on your smartphone or tablet if you are interested in participating in the KAP Summer External Fairness Review of Assessment Items event. 

Event 2 

KAP Summer External Content Review of Assessment Items Virtual Event 

We are looking for educators to participate in a content review of the Kansas Assessment Program (KAP) assessment items during the month of June 2021.

We are looking for participants who:

• Have experience working with a wide variety of students and student needs
• Can view videos and use audio/video for virtual meetings
• Are current, practicing educators

We want to ensure we have:

• Representation from each of the 10 Kansas educational districts
• A mix of urban/rural districts represented

Estimated Time Commitment

The following list includes the estimated time commitment for selected participants. These estimates include meeting times and assignment work between meetings.

English Language Arts

Grades 3-5: June 4 and June 9 – (22 Hours) 

Grades 6-8: June 11 and June 17–18 (26 hours)

Grade 10: June 24 and June 29 (10 hours)

Mathematics

Grades 3-5: June 11 and June 17 (22 Hours)

Grades 6-8: June 8 and June 11 (22 hours)

Grade 10: June 24 and June 28 (10 hours)

Science

Grade 5: June 14 and 15 (10 hours)

Grade 8: June 14 and 15 (10 hours)

Grade 11: June 24 and 25 (10 hours)

Interested in participating? Select the following link

https://collector.kiteaai.org/#uuid=63726723-8f72-49c1-a72f-f9204f32f253&client=KANSAS

or scan the QR code using the camera on your smartphone or tablet if you are interested in participating in the KAP Summer External Content Review of Assessment Items event.

Once we have collected information from these forms, we will narrow the list of participants and notify you by email using the kap@ku.edu email account. 

Email kap@ku.edu if you have any questions. 

Best regards,

KAP Staff

785-864-0066

DERA

• As a reminder, the deadline for KELPA scoring and uploading is 4/20 at 5:00pm.
• Our KAP testing window opens on 4/19.
• Here is a re-post of the opt-out link.  As a reminder, this form is for remote learners only:  https://docs.google.com/forms/d/e/1FAIpQLSec91gMDhjCsljHXOCb0jmrQST_UknsnBcEu29QP0-BXAOq8Q/viewform
• As requested, here is the same form in Spanish (translated via google translate):  https://docs.google.com/forms/d/e/1FAIpQLSdc2oIIS-cRgyDIFQ0OisX5SzI7UnLRn5I7LN4KCxPOW4qXPA/viewform
• HGSS data sheets are due now to DERA.  Please check your m drive for your data sheet, and enter your scores if you have not already done so.  Analysis and other reporting will begin soon.
• Looking ahead, the Spring FastBridge window is scheduled to open on 5/10.

Equity & Inclusion

Attn: High School Principals

April 28^th Guest Panel For High School

Hello, Principals! The Office of Equity and Inclusion in conjunction with Dr. Pitsch have an amazing opportunity for our high school students.

We will be hosting a panel discussion with The Latina Commission of the Hispanic National Bar Association (HNBA) on April 28^th, 2021 during FA. Here is some information about this exciting opportunity for our students!

Please share this information with your administrative and leadership team.

More information will come as we approach that date with the zoom link.

Additionally, please let Dr. Pitsch or Zakry Akagai-Bustin know if you have any questions.

Attn: All Leaders

Building Rep Meetings for April and May

Your Equity and Inclusion Building Rep is doing some asynchronous learning around creating psychologically safe spaces. As we are ending this school year, please touch base with your building reps to begin setting building level plans for the upcoming school years. If you would like the Office of Equity and Inclusion to join you as you plan, use this calendly link to schedule a time with us. Also here is a planning template to help you begin planning.  

Virtual Field Trip Opportunities

·     S. Neil Fujita: Cover To Cover
https://www.nationalww2museum.org/events-programs/events/128221-s-neil-fujita-cover-cover

• • April 22, 2021 noon to 1pm
  • S. Neil Fujita was an American citizen born to parents of Japanese American ancestry. Like more than 120,000 other Japanese Americans, Fujita and his family were forcibly relocated and incarcerated during World War II. After serving with the 442nd Regimental Combat Team in Europe, Fujita embarked on a brilliant art career, designing some of the most iconic album, book, and movie artwork of the mid-20th century—some of which you may even have hanging on your bedroom wall! Learn more about this gifted individual who overcame racism and discrimination, survived war, and left behind a powerful and creative legacy that still stands 100 years after his birth. This webinar is appropriate for grades nine and up.

• Japanese American Experiences Electronic Field Trip
  https://www.nationalww2museum.org/events-programs/events/128378-japanese-american-experiences-electronic-field-trip

• • May 13, 2021 Session 1: 9:00am – 10:00am
    Session 2: 12:00pm – 1:00pm
  • Take your classroom on a journey with student reporters based in California and Louisiana as they gather stories of Japanese Americans who were forcibly removed from the West Coast after the United States’ entrance into World War II. Review the difficult decision of young Nisei men to serve their country even as their country turned its back on them, uprooting their lives and the lives of their families. Understand the critical legacy of the preservation of the confinement sites and their stories—and the lasting reminder that democratic principles are often fragile in the face of war.

At the heart of the program will be an interview between Amy Mass, who was incarcerated at Heart Mountain as a child, and her grandson Ryo. Interwoven with Amy’s firsthand testimony will be a visit to The National WWII Museum for an up-close look at primary sources and artifacts, and an interview with Baton Rouge resident Walter Imahara, who was incarcerated at Rowher and Jerome, Arkansas, as a boy.

Student viewers will not just be sitting and watching but participating in polls and Q&A throughout the live webcast. Designed for grades 6-12.

Access curriculum related to the World War II Home Front at ww2classroom.org. Stay tuned for additional pre- and post-Electronic Field Trip resources on the Museum’s Flipgrid page.

What We Are…

Reading- Professional Troublemaker by Luvvie Ajayi Jones

Watching- Coded Bias on Netflix

Listening To- Higher Learning: Processing the Death of Daunte Wright and 2^nd Lt. Caron Nazario (there is profanity, so listen alone first before you listen with young ones around)

Human Resources

Click Here the 2020-21 Calendar for Staff with Reporting Dates Included. 

Elementary School Sponsor Supplemental Submissions – Due April 21, 2021

Below you will find the link to submit the names of all Sponsors for the May 31, 2021 Supplemental pay date. Your final, complete responses are due by April 21, 2021 at 4pm. Please note that if your response is not received prior to the due date your Sponsors will not be paid on May 31, 2021. Depending upon when a late response is received, the earliest that your Sponsors would be paid is June 15, 2021. Payment can be delayed further depending upon your submission dates. All Sponsor inquiries with regards to late payment will be redirected to the responsible Administrator. There are directions below for how to complete the survey.

The provided link below will take you to a Google form to complete. The survey is preprogrammed with the appropriate number of allocated Coaches/Sponsors per activity. If you feel that your building requires additional allocations or has received them in the past, you must email me to discuss any needed additions. All requests will be evaluated, and you will be notified of the decision made. To begin your submission, you will have to select your building. From there the survey will take you through each activity that is slated to be paid on May 31 and allow you to enter the name(s) and I.D. number(s) of all active Sponsors. If any Sponsors are returning for another season, re-type their names on the provided line.  If you did not fill every Sponsor position and/or your building didn’t participate in that activity this season type N/A in all fields where it may apply. Once all fields are complete, click the done button to submit your survey. If you do not click done your responses will not be recorded. If any changes need to be made to previously submitted information return to the site using the provided link below (preferably using the same computer) and resubmit a new survey. You will also need to notify me by email of any resubmissions so that we can update any modified information.

https://docs.google.com/forms/d/e/1FAIpQLSetuK0T51x9llPHVar-EW1m6toFfZ_2_vECfIKnil7BPZEz7A/viewform?usp=sf_link

It is important to note that if you have any Sponsors that are sponsoring their activity for the first time, they must be cleared by HR PRIOR to beginning the activity. This is true for current Certified and Classified employees as well as new employees.

If you have any questions, please don’t hesitate to reach out.

Attachments:

https://docs.google.com/forms/d/e/1FAIpQLSetuK0T51x9llPHVar-EW1m6toFfZ_2_vECfIKnil7BPZEz7A/viewform?usp=sf_link

Classified Staff Evaluations

This is a reminder that classified staff evaluations are due May 1, 2021.  If you need assistance with your TalentEd please email DeAndre Tuggle

HR Power Hour

Thank you for attending our HR Power Hour on April 8th.  We would encourage anyone who was able to attend to share with your colleagues that this is an available resource for them.  We will be having our next zoom session April 22, 2021 from 9:30am – 10:30am.  During this time any questions that Building Administrators or IIO’s may have they can ask our HR Staff.  Also, from an HR Standpoint, we will share any announcements or updates we may have.

https://us02web.zoom.us/j/84655696927?pwd=aW1LcFpwQ3UrV0puYndSRDUvUUJndz09

Meeting ID: 846 5569 6927

Passcode: r90sj1

NEA-KCK

This is a PD opportunity that is available to NEA members.

It is free and virtual.

Quick reminder: If you would  like to include it as PD points, you need to submit the form for out of district PD a week prior to event for approval.

Date: Thursday, April 22, 2021

Topic: Gender Diversity in the Biology Classroom    (Sam Long)

Time: 6:30 pm CST

Register here.

Questions: dom.derosa@knea.org

KNEA Student Expression Campaign

Professional Development

Student Services

Communications

#IHelpedConquerCOVID
Official Elementary School Contest Rules

Purpose

The Wyandotte County Public Health Department is keenly aware that students have been uniquely affected by COVID-19.  We know the interactions that are fundamental to a child’s social and emotional development have been severely restricted by efforts to manage this outbreak.

Students are encouraged to create a poster in any art medium depicting or related to the theme “#I Helped Conquer COVID!”.

Eligibility

All students, grades K- 12, here at KCKPS are eligible.  

Entries

Entries must be original artwork created in pencil, pen, Crayola, marker, paint, or other similar materials.  Computer generated artwork (including clipart) is prohibited.  Computer generated text is acceptable.

Entries will be accepted beginning now  until 9am on April 23^rd, 2021.

Turn all entries into your school.

Entry Submission Deadline: April 23, 2021

What happens with entries?

After your school receives the entries for your school, you will be asked to pick the one you want to represent your school and potentially move on to the grand prize that is worth up to $500-$1000 for the student. $1,000 for the classroom teacher to use in their classroom.

Once you pick the winner we need you to roll up the entry and secure it in a safe way and send it thru intra-office mail courier  to District Office c/c Sharita Hutton. Entries need to be to District Office by April 30^th at the very latest.

From there the district will handle the rest.

Thank you in advance for helping promote and run this amazing opportunity for our students.

Lump Sum Info

Principals and Certified Administrators – Please share this information with your certified staff:

Complete the Online Lump Sum Request/Rescind form by April 30, 2021. Under KSA 74-4940(b) to receive your summer pay in the form of a “lump sum”.

Changes made to your W4/K4 should take place starting May 31 thru June 4, 2021 on Employee Online.

THE W4 FORM HAS BEEN RECREATED – PLEASE FAMILIARIZE YOURSELF AND GO BY THE INSTRUCTIONS ATTACHED TO THE W-4 FORM. CONTACT YOUR TAX ADVISOR FOR HELP WITH QUESTIONS. THE STATE FORM HAS NOT CHANGED, SO YOU MAY CHOOSE TO USE EXEMPTIONS THERE.

If you DO NOT wish to receive a Lump Sum salary payment this year, but received it last school year, you MUST request that the Lump Sum be RESCINDED, by indicating your choice when prompted.  If you DO NOT wish to receive a lump sum salary payment this year, and did not receive one last year, you do not need to do anything.

Lump Sum Change Form
2021 W-4 Instructions
K-4 Form

Enough is Enough Sign-Up

Principals,  please share this with your staff – and ask them to share it with students and parents.

Curriculum & Instruction

Attn: Elementary Administrators

RE: Amplify Reading K-5 Pilot

We are a little over halfway through our Amplify Reading K-5 Pilot and student usage is on the rise! Shout out to the Top 5 schools: Eugene Ware, New Stanley, Lindbergh, JFK, and McKinley!!! These schools have the highest percentage of student participation. Keep it up…at the end of the year the school with the highest number of active students will win Amplify teacher swag. If you’d like more information about the pilot, please click here. Feel free to email allison.rice@kckps.org with any questions.

Equity & Inclusion

What Hideki’s win at The Masters means for the people of Japan and the Asian Community

This past Sunday, another history making moment was made on the 18th hole at Augusta National Golf Club when Hideki Matsuyama became the first Japanese National to win the coveted “Green Jacket” additionally, the first Japanese person to win any major tournament. Not only was it Hideki who conquered Augusta’s treacherous green complexes and undulating hills, but also 17 year old Tsubasa Kajitani, also from Japan, who won a week ago at the Augusta National Women’s Amateur validating the rise of minorities in women’s sports, showing the world that women (of all ages and color) can amount to anything and do great things!

As an Asian American, I cannot tell you how profound Tsubasa’s and Hideki’s wins at Augusta mean to the Asian American community, especially at a time of great unrest. The feeling that ‘we’ have someone other than a white man in a green jacket is critical to not only the growth of the game of golf but to the acceptance of others who will come after Hideki.

As Sam Yip of The Guardian stated, “Some of us do ponder if Matsuyama’s win may actually encourage more animosity against Asians, specifically in the US. Much of golf’s American audience is white and conservative, from areas where there are few Asians. For some of them, seeing someone other than a white man in a green jacket may cause resentment – after all, it’s not like everyone was happy when Woods started his era of dominance among the country club set. But we should put those worries aside. The first generation of Asian Americans came to this country to give a better life for the following generations. In order for all Americans to live in a country of compassion and acceptance, we must push forwards more minority-driven narratives. At the end of the day, it really does not matter if Matsuyama was raised American or western culturally. What really matters is seeing people of color doing great things. We need to get to the point where it is natural to see lead characters in films, or dominant athletes, coming from all backgrounds.”

Here are some articles that capture the importance of what Hideki’s win means as well as the heartwarming and ‘chicken-skin’ sight of seeing Hideki’s caddy (Shota) bow in respect to the golf course after this monumental win.

https://www.theguardian.com/sport/2021/apr/12/hideki-matsuyama-masters-victory-asian-americans

https://www.golfdigest.com/story/hideki-matsuyama-masters-victory-japan

https://www.si.com/golf/2021/04/12/hideki-matsuyama-caddie-shota-hayafuji-bows-at-masters

ESOL

Student Monitoring:
Students who scored proficient on the 2020 KELPA will need transitional paperwork filled out, signed, and submitted to Dasiel Suarez by April 15 end of day. Paperwork for current 6th and 9th graders will be completed at their current building not at the 2020 school of attendance.

 

Student ILP Updates: 

The window for updating ESOL Student ILP opens April 16th and will close May 17thend of day. Information regarding the ILP process and access to

Frontline training can be accessed through the ESOL Website.  The Frontline training will be available on April 16th for admin and staff to access.

There are changes in the ILP process as the forms have been embedded in Infinite Campus for spring 2021. Questions regarding Infinite Campus contact Michelle Gould. Questions regarding the ILP process contact Connie Thao or Dasiel Suarez.

ESOL Teacher Endorsement: 

Administrators we are continuing our partnership with KU to offer graduate courses towards ESOL endorsement. Share this opportunity with any interested teachers. Applications due May 31st. Three graduate courses, fall 2021 to summer 2022. KSU modified their five-course model to now include only three.

·         PRAXIS prep materials, reimbursed PRAXIS fee, and reimbursed KSDE license fee at the end

·         Coaching visits in-person or via Zoom each semester

·         Meet in-person first and last session of the semester

·         Primarily group work format

Federal Programs

Audience: ALL BUILDING ADMINISTRATORS and DEPARTMENT LEADERS

Subject: Title IX Reporting Reminders

At the onset of receiving a report of ANY form of sexual misconduct (no matter how small) –

• Send an email to titleix@kckps.org that ONLY says “Please Call.”
• Please do not include ANY details about ANYTHING in the “Please Call” email.
• If urgent, you can call Lisa or Curtis AFTER sending the “Please Call” email.
• Please cc your supervisor and if applicable, IIO.
• Nothing should be added to your Title IX spreadsheet unless you have FIRST sent the “Please Call” email.

Please refer to the new Title IX Reporting & Investigations page in the HR Admin Guide for all Title IX forms, as well as a detailed guide to each step of the Title IX process.  If you need additional assistance or have questions that cannot be answered via the HR Admin Guide, please don’t hesitate to contact Lisa Walker, District Title IX Coordinator or Curtis Nicholson, District Title IX Investigator.

Audience: ALL BUILDING ADMINISTRATORS

Subject:  School Improvement Plans ASCD Article  – DO THIS, Not That!

Check out The Best Laid Plans CAN Succeed from ASCD around School Improvement Planning (SIP).  This quick read AFFIRMS the SIP work we’ve been doing in KCKPS over the past 2 years! LEARNING and LEADING!

KansaStar leverages the POWER to tell ALL PARTS of your BUILDING’S story in ONE place! A reminder to capture ALL Building Leadership/PLC Team notes in KansaStar, versus a separate Google Doc or Planning Sheet.  SHARE your KansaStar account credentials with trusted members of your building leadership team so they can enter in information as different PLCs plan and facilitate this important work.

Email Lisa.Walker@kckps.org and Kacie.Olson@swplains.org if you need 1:1 support for your KansaStar SIP!

AUDIENCE: ELEMENTARY Principals

SUBJECT: Calendar Invitations Sent for 3-5th Grades Student Survey Window

All elementary principals should have received a calendar invitation for the KCKPS annual 3rd-5th grade student survey  which will be conducted between 5/3/21 and 5/14/21.  Surveys will gather data on culture, climate, equity & inclusion, and instructional programs.  DATA will be used for KESA, District Strategic Plan, and in your School Improvement Plans. It’s important for all elementary schools to have strong participation rates in order for the responses to be a valid data source.

Please forward on survey links and work with your 3rd-5th grade teachers to make sure ALL 3rd – 5th grade students have an opportunity to participate in the survey.  The first page of the survey includes drop down menus where students will select a language in which to complete the survey and also their school.

English, Spanish, Hakka Chin, Hmong, Kiswahili, Nepali, Somali, Arabic, Burmese Survey Link:

https://kckps.sjc1.qualtrics.com/jfe/form/SV_8k5GFCCmgoooCYC

Karen: https://kckps.sjc1.qualtrics.com/jfe/form/SV_9HO1yaWRHEEnQ4S

Thanks for your help in collecting this important data! For questions, email or call Lisa Walker.

Human Resources

Elementary School Sponsor Supplemental Submissions – Due April 21, 2021

Below you will find the link to submit the names of all Sponsors for the May 31, 2021 Supplemental pay date. Your final, complete responses are due by April 21, 2021 at 4pm. Please note that if your response is not received prior to the due date your Sponsors will not be paid on May 31, 2021. Depending upon when a late response is received, the earliest that your Sponsors would be paid is June 15, 2021. Payment can be delayed further depending upon your submission dates. All Sponsor inquiries with regards to late payment will be redirected to the responsible Administrator. There are directions below for how to complete the survey.

The provided link below will take you to a Google form to complete. The survey is preprogrammed with the appropriate number of allocated Coaches/Sponsors per activity. If you feel that your building requires additional allocations or has received them in the past, you must email me to discuss any needed additions. All requests will be evaluated, and you will be notified of the decision made. To begin your submission, you will have to select your building. From there the survey will take you through each activity that is slated to be paid on May 31 and allow you to enter the name(s) and I.D. number(s) of all active Sponsors. If any Sponsors are returning for another season, re-type their names on the provided line.  If you did not fill every Sponsor position and/or your building didn’t participate in that activity this season type N/A in all fields where it may apply. Once all fields are complete, click the done button to submit your survey. If you do not click done your responses will not be recorded. If any changes need to be made to previously submitted information return to the site using the provided link below (preferably using the same computer) and resubmit a new survey. You will also need to notify me by email of any resubmissions so that we can update any modified information.

https://docs.google.com/forms/d/e/1FAIpQLSetuK0T51x9llPHVar-EW1m6toFfZ_2_vECfIKnil7BPZEz7A/viewform?usp=sf_link

It is important to note that if you have any Sponsors that are sponsoring their activity for the first time, they must be cleared by HR PRIOR to beginning the activity. This is true for current Certified and Classified employees as well as new employees.

If you have any questions, please don’t hesitate to reach out.

Attachments:

https://docs.google.com/forms/d/e/1FAIpQLSetuK0T51x9llPHVar-EW1m6toFfZ_2_vECfIKnil7BPZEz7A/viewform?usp=sf_link

Professional Development

Communications

Principals and Teachers

The Mayor’s Office is wanting to launch an Anti-Litter Campaign in Wyandotte County and he wants to include students from KCKPS as part of the initiative.

The Mayor is calling it the “Spring Clean UP-Flash Trash Mob”. The idea came about when he visited elementary schools  and students shared their thoughts on some of the issues they experienced in their city. Litter and trash was one of the things they mentioned frequently during his conversation with various classrooms.

So, I am reaching out to our schools to see if this is something a school or group of students would be interested in supporting to help raise awareness about the issues of littering and doing our part to help keep our city, county and neighborhoods litter free.

If so, the Mayor’s Office is open to suggestions and grade the level of students that we could get to volunteers for an upcoming Spring Cleanup.

Please let me now if your school or students are interested.

Thanks,

Edwin Birch
Kansas City, Kansas Public Schools
Executive Director of Marketing Communications
Office: 913-279-2242
Cell: 913-304-2981
Edwin.Birch@kckps.org

Lump Sum Info

Principals and Certified Administrators – Please share this information with your certified staff:

Complete the Online Lump Sum Request/Rescind form by April 30, 2021. Under KSA 74-4940(b) to receive your summer pay in the form of a “lump sum”.

Changes made to your W4/K4 should take place starting May 31 thru June 4, 2021 on Employee Online.

THE W4 FORM HAS BEEN RECREATED – PLEASE FAMILIARIZE YOURSELF AND GO BY THE INSTRUCTIONS ATTACHED TO THE W-4 FORM. CONTACT YOUR TAX ADVISOR FOR HELP WITH QUESTIONS. THE STATE FORM HAS NOT CHANGED, SO YOU MAY CHOOSE TO USE EXEMPTIONS THERE.

If you DO NOT wish to receive a Lump Sum salary payment this year, but received it last school year, you MUST request that the Lump Sum be RESCINDED, by indicating your choice when prompted.  If you DO NOT wish to receive a lump sum salary payment this year, and did not receive one last year, you do not need to do anything.

Lump Sum Change Form
2021 W-4 Instructions
K-4 Form

Enough is Enough Sign-Up

Principals,  please share this with your staff – and ask them to share it with students and parents.

Curriculum & Instruction

DERA

As a reminder, all test security and ethics training must be completed before testing begins.  Please use the slides and resources sent by Samantha on Monday as you train.  Please also ensure all have signed the Abide By agreements before testing begins (in the back of the Examiner’s Manual).  These forms need to be kept on file for the entire calendar year, until April 2022.

The opt-out form is to be used for remote learners only, and is intended to be used as a last resort.  Please use this form only when absolutely necessary.  Just as for KELPA, families can either fill it out, or you can fill it out on their behalf after having had contact with them.   As a reminder, please make every reasonable effort to bring in your remote learners, and obtain testing scores from them.  The opt-out form link is here: https://docs.google.com/forms/d/e/1FAIpQLSec91gMDhjCsljHXOCb0jmrQST_UknsnBcEu29QP0-BXAOq8Q/viewform

Diploma+

KCK is taking part in an exciting national event called Remake Learning Days. From May 1-10 fantastic opportunities all over the KC region will be happening to celebrate learning inside and outside of the classroom. The contribution KCK is leading is a FREE Math game week. More information will be coming so stay on the look out😊

Math Flyer PDF

Hats off to John Fiske Elementary. With the leadership of Dr. Joe Graham John Fiske has reached 100% of their teachers hosting live sessions on the Connector – way before the deadline!! Way to go Dr. Graham!!

Federal Programs

AUDIENCE:  K-8 Title I Principals

Subject: Check Staff & Parent Representatives Calendar Responses for Spring District Title I Advisory Meeting

As calendar invitations have been forwarded to your 1 certified staff and 1 parent representative for the District Title I Advisory Meetings, many have been declined.  Please follow-up with your campus participants to ensure you will have the required representatives at our District Title I Advisory Meeting scheduled for:

• Monday, April 26th – 4:30 – 5:30pm: All Middle Schools
• Wednesday, April 28th – 4:30 – 5:30pm: Elementary Schools (Alpha order: Banneker- Lowell Brune)
• Thursday, April 29th, 4:30 – 5:30pm: Elementary Schools (Alpha order: Mark Twain-Whittier)

For questions, email or call Lisa Walker.

AUDIENCE: Elementary Principals

3-5th Grades Annual Student Survey

KCKPS will conduct our annual 3rd-5th grade student survey between 5/3/21 and 5/14/21 to gather data on culture, climate, equity & inclusion, and instructional programs.  Surveys are for ALL ELEMENTARY SCHOOLS.  DATA will be used for KESA, District Strategic Plan, and in your School Improvement Plans. It’s important for all elementary schools to have strong participation rates in order for the responses to be a valid data source.

Please find below the link to the 3rd – 5th grade student survey. Please work with your teachers to make sure ALL 3rd – 5th grade students have an opportunity to participate in the survey.  The first page of the survey includes drop down menus where students will select a language in which to complete the survey and also their school.  Like the Family Perception Survey, the platform required a DIFFERENT LINK for the Karen translation and students will need to type in their school name on the Karen survey, rather than choose their school from a drop down menu.

English, Spanish, Hakka Chin, Hmong, Kiswahili, Nepali, Somali, Arabic, Burmese Survey Link:

https://kckps.sjc1.qualtrics.com/jfe/form/SV_8k5GFCCmgoooCYC

Karen: https://kckps.sjc1.qualtrics.com/jfe/form/SV_9HO1yaWRHEEnQ4S

Thanks for your help in collecting this important data! For questions, email or call Lisa Walker.

Human Resources

iObservation

All Administrators, Directors, Principals, and People Managers – If you are in need of some iObservation training we will be hosting a 3 hour  training session  on Thursday, April 29, 2021 (time to be determined).

This training is for new users or anyone wanting a refresher.  This training will provide a system overview, instruction on how to conduct an observation, provide some practice time, and tips and tricks on how to effectively use the system.  Training will be virtual and space is limited.  If you are interested please email Tanya Selectman at tanya.selectman@kckps.org  to sign up.  The deadline to sign up is end of business today Friday, April 9, 2021.

Elementary School Sponsor Supplemental Submissions – Due April 21, 2021

Below you will find the link to submit the names of all Sponsors for the May 31, 2021 Supplemental pay date. Your final, complete responses are due by April 21, 2021 at 4pm. Please note that if your response is not received prior to the due date your Sponsors will not be paid on May 31, 2021. Depending upon when a late response is received, the earliest that your Sponsors would be paid is June 15, 2021. Payment can be delayed further depending upon your submission dates. All Sponsor inquiries with regards to late payment will be redirected to the responsible Administrator. There are directions below for how to complete the survey.

The provided link below will take you to a Google form to complete. The survey is preprogrammed with the appropriate number of allocated Coaches/Sponsors per activity. If you feel that your building requires additional allocations or has received them in the past, you must email me to discuss any needed additions. All requests will be evaluated, and you will be notified of the decision made. To begin your submission, you will have to select your building. From there the survey will take you through each activity that is slated to be paid on May 31 and allow you to enter the name(s) and I.D. number(s) of all active Sponsors. If any Sponsors are returning for another season, re-type their names on the provided line.  If you did not fill every Sponsor position and/or your building didn’t participate in that activity this season type N/A in all fields where it may apply. Once all fields are complete, click the done button to submit your survey. If you do not click done your responses will not be recorded. If any changes need to be made to previously submitted information return to the site using the provided link below (preferably using the same computer) and resubmit a new survey. You will also need to notify me by email of any resubmissions so that we can update any modified information.

https://docs.google.com/forms/d/e/1FAIpQLSetuK0T51x9llPHVar-EW1m6toFfZ_2_vECfIKnil7BPZEz7A/viewform?usp=sf_link

It is important to note that if you have any Sponsors that are sponsoring their activity for the first time, they must be cleared by HR PRIOR to beginning the activity. This is true for current Certified and Classified employees as well as new employees.

If you have any questions, please don’t hesitate to reach out.

Professional Development

Purchasing

THE DEADLINE FOR ENCUMBERING FUNDS FOR FY 2020-21 SATURDAY, APRIL 10, 2021 This means all funds to be spent from the current year budgets (including grants, fees, etc.) must be ENCUMBERED in BusinessPLUS and submitted to Workflow on or before 11:59pm on April 10, 2021. Please note the following:

1. All requisitions to cover expenses that will occur during the months of April and May must be entered as a “B” type (Blanket) requisition. You are to estimate what will be spent for those months and enter a requisition for each vendor from which you anticipate making a purchase.You must do this not only for supplies, but also for any services, equipment, or furniture purchases. Remember, the goods or services that you purchase must match the purpose of the budget line. You must buy supplies with a supplies object code (56100). You cannot buy equipment (57300) or furniture (57330) with a supply (56100) object code.

2. All funds encumbered under PO’s that are not PAID on or before June 15, 2021 will be disencumbered, and funds will return to the District to use for districtwide projects.

a.“Paid” means that a check has been printed and mailed by Accounts Payable, receiving a PO in BusinessPLUS (POUPRC) DOES NOT pay an invoice. Please review the status of all open POs in your budget regularly to ensure invoices are received so payment can be made no later than the last board meeting in May.
THE LAST DAY TO SUBMIT INVOICES TO AP FOR PAYMENT WILL BE JUNE 15, 2021 (NOON)!
If invoices are not received, it is the responsibility of the school/department to contact the vendor to get the invoice to AP before the June 15 deadline.

b.In past years, several schools/departments waited to order items from POs until close to the PO cancelation date. As a result, items were shipped late, items were backordered, or invoices were not received timely to meet the payment deadline. It is the responsibility of the school/department to ensure items are ordered timely to meet the deadline. Invoices coming after June 15, will need to be paid from the school/department 2021-22 budget.

3. Any expenditures to be made between April 10 and the end of the school year MUST be encumbered before April 1st. This includes travel, transportation, services, mileage, etc.

4. Storeroom and Print Shop orders must be placed by April 10, if you wish to use current year funds.

5.Estimates of salary costs (other than staff regular pay) to be paid between the deadline and the end of the school year MUST be estimated on or before the deadline. While salary costs cannot be encumbered via PO, you MUST email Brad Isnard with details of the name of the person, the date the work will be performed, the estimated cost and the account number the costs are to be charged to. Email must be received in Brad’s office on or before the deadline.

a.Once the work is performed, timesheets must be submitted within one pay period of the work was performed, but no later than on or before June 15, 2021.
b.Please recall that for the timesheets to be paid, the work MUST be submitted to HR for approval through Board. This information will need to be sent to HR on or before the deadline also.
c.Any salary costs not meeting these requirements will be charged to the school/department 2021-22 budget.

6.Professional Development subs, please email Melissa Shields the information to encumber funds for subs.

a.The name of the teacher requiring a sub
b.The date the sub is used
c. What budget is to be used

7.Visa Usage

a.VISA purchases in June will come from next years’ funds. Enter a requisition by April 1 for as much as your budget allows for spending on VISA in your supply funds for April-May spend needs. Please code to the appropriate budgets as best you know today.
b.All reconciliations (Envelopes) must be turned in by June 15c.June spending will be coming out of your FY 2021-22 budget

8.Closing Purchase Orders

a.All December issued PO’s will close April 13
b.All January issued PO’s will close May 3
c.All February issued PO’s will close June 2
d.All PO’s issued after March 1 will stay open for invoices paid on the June 22nd Board

9.Planning deliveries

a.All delivery of product must happen in time for you to also have invoices created on the schedule above. Plan accordingly.
b.Staples will create backorders for items not in stock. This could delay the invoicing of your shipment. As you follow your orders, if you find an item is not delivering, contact Staples for an update. If delayed, we suggest you cancel that item/s so the rest of the shipment can bill. You can always place another order after July 1.
c.Staples bills for weekly deliveries over the weekend. To hit our timeline, you should place your last orders with Staples by May 28th (at the latest), to deliver and bill in time.

Student Services

McKinney-Vento: New Transportation

A2A

We are very excited to start school visits this week to provide additional support. During our  visits, a member of the A2A team will check in with Attendance Clerk (and/or anyone else that supports attendance) to go over procedures, answer questions and provide support. Our goal is to visit as many schools as we can this month. However, if you want us to prioritize your school, please email Ms Tolentino (naomi.tolentino@kckps.org).

Also, we want to remind you all of this month Attendance Clerk Bi-Weekly Meetings (All are welcome!):

Attendance Clerk Meetings

April Dates: 14th and 28th
Secondary: 10:00 am
Elementary : 11:00 am 

Zoom Link: https://zoom.us/j/95386364224?pwd=U3dkb2M4TGdESmd3SVJQMWZnNzZLUT09

Meeting ID: 953 8636 4224

KU Strategy Event Series: Understanding Educational Neuroscience Research with Michael Orosco– please share this opportunity with your staff

The KU Strategies Event Series serves as a continuation of the summer conference hosted each year. We invite all PK-12 educators, as well as others who are interested, to join us for a free professional development event series. Participants in this session will be able to apply information about how learning and teaching affects their students’ brains and their capacity to grow.

https://www.eventbrite.com/e/strategies-event-series-session-3-tickets-137043134705