Action Items
For All Administrators (Action)
New Staff Intranet Launching Soon/Staff Newsletter Launching Today/Review of District Forms and Departmental Pages
from Communications
Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use. The general look of the new, temporary site will be seen for the first time today, as it is where we will start housing a new all-staff newsletter, which also goes out today. The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.
Before we launch this temporary intranet, however, we need a lot of old data updated or even removed. To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.
KSDE Data Quality Certification Training (Required)
from DERA
Administrators: Please use the following links to sign up for KSDE’s KESA-required DQC training.
KSDE is hosting a KESA-required DQC training for department/building teams who upload, enter, coordinate, or validate student data coordinate. Participants consist of principals, superintendent, counselors, registrars, SPED staff, TIS staff, Free and Reduced Lunch staff, Migrant staff, and other district staff who contribute to state reports such as those submitted via KSDE web applications (see list below). Attendees learn how data submitted to KSDE is used by the State and Federal governments, and how it impacts our school and district funding. The training offers insights on creating a culture of quality data through accurate data entry and submission, auditing, and data handling practices.
This all-day training is KESA required and offered Tuesday 02/22/2022 and again on Thursday 02/24/2022 from 9am-4pm at Central Office (Rm 131-133). Please attend one of these trainings by signing up via Frontline using the links below and share this sign-up with your data team.
Tuesday (02/22) Link
Thursday (02/24) Link
KSDE Applications:
AMOSS – Academic Measures of Student Success
Annual Statistical Report(18E)
Auditor File Exchange
Categorical Aid Personnel System
Designation of School Attendance Officers
Direct Certification
Directory Updates
Driver Education Reimbursement
Dropout/Graduation Summary Report
Early Childhood Foundations For School Success
EDCS
FILLER
Form 16 – Accreditation Licensure Waiver
Foster Care Application
IHE Portals
Interlocal Agreements (D0600’s only)
Juvenile Detention Center – Final
K-PAC Report
Kansas Education Systems Accreditation (KESA)
Kansas Grants Management System (KGMS)
Kansas Grants Reporting System (KGRS)
Kansas Integrated Accountability System (KIAS)
Kansas Teacher of the Year
KCC Management System
KEEP2
KIDS Assignment System
KIDS Collection
KLAS – Use only for Forms 2, 3a, 8, or 20
KN-CLAIM
LCP System
Lea Forms
License Application – Use for all other license applications
Mentor Programs
Migrant Web
Neglected or Delinquent
Outcomes Part B
Outcomes Post School
Pathways
Principal’s Building Report (PBR)
School Safety Hotline
Special Education MIS Collection System
SPEDPro
Star Recognition
State Forms
Student Record Exchange
Superintendent’s Organization Report (SO66)
Virtual School and Programs
New District Letterhead
from Communications
Please use this letterhead template for district communications.
Annual Inventory Reporting
from Risk Management
A new year is upon us and so is the annual inventory counts for your respective buildings, departments/offices and classrooms. Attached you will find a template to help guide you with the inventory accountability process.
We DO NOT need every pencil, paper clip and staple, as those are considered supplies.
We DO need all the electronics, furniture and equipment to be accounted for.
This includes but is not limited to: Couches, Desks, Dry-Erase Boards, Cabinets, iPad charging carts, radios, TV’s computers, electronic learning devices, heavy machinery etc.
If there are any questions, comments, or concerns, please feel free to contact Dennis Martine.
Inventory Instructions PDF
Inventory Template XLSX
For Elementary Administrators (Action)
Elementary SS Review/Revision Cadre
from Curriculum & Instruction
The Curriculum Department is seeking a variety of classroom, SPED, and ESL teachers to represent K-5 grade levels in work around the KS HGSS (History, Government, and Social Studies) GVC resource review. We will engage in a cadre that will come together to examine and revise inquiry units and review sources for bias. There will be a limited number of educators selected to participate in this cadre. If you meet the criteria below and are available and enthusiastic about engaging in this work, please submit your interest via this application form. Applications are due by February 11. Cadre members will receive extra duty pay for their time. Please forward the application to teachers who might be interested in serving on this cadre.
Criteria:
Contributes and shares expertise and new ideas with colleagues to enhance student learning in formal and informal ways
Analytical individuals that can filter through information efficiently
Ability to support PLCs with standards-based planning using IDM resources
Solid understanding of and experience teaching the KS HGSS standards
Solid understanding of KCK Model of Instruction
Ability to collaborate and communicate effectively with others
Comfortable using Google docs
Availability to attend meetings 4:30-6:30 on Tuesdays (March-May)
For Title I Principals (Action)
Parents Right-To-Know Letters for Long-Term Substitutes in Title I Buildings
from Federal Programs
A reminder that Federal Program guidelines require buildings receiving Title I funds to notify parents any time their child receives instruction for four weeks or more without a highly qualified teacher in the classroom. Templates (English and Spanish versions) for these individual classroom situations are located in the Elementary/Middle Title I Schools – Required Documents 21-22 folder in the Federal Programs shared drive or on the KCK Principal Handbook Title I resource page.
If you are starting the 2nd semester with a long-term substitute in any of your classrooms, you will need to provide a letter to your families. Please provide Bridgette DeSmet with a signed copy on your school letterhead to retain for the 2122 SY compliance report.
As these situations occur during the remainder of 2122 SY, please use these Parents-Right-To-Know templates to inform families of long-term substitutes and provide a signed copy to Bridgette DeSmet. Thanks for your help and let us know if there are questions.
Informational Items
For All Administrators (Informational Item)
Interpreters for FA
from Student Services
Family Advocacy is rapidly approaching, and we are pleased to announce that we will continue to provide interpreter support during FA scheduled for February 16th and 18th. Teachers will again have access to live interpretation on their laptops during FA when they need it using the information attached. Based on feedback, we added a new component: adding a third person to a video call using Propio One. This new feature will allow teachers to add parents to video calls (similar to zoom) using the Propio One live video interpreting services (instructions attached). We continue to provide interpretation services via over-the-phone for those who prefer it.
If your school still needs to schedule an in-person interpreter for FA days, we do have a limited number of interpreters available. Please encourage your staff to use Propio One, but If an in-person interpreter is necessary, please have teachers fill out the FA interpreter request and we will do our best to support. We will accept requests until Friday, February 11.
If you or anyone in your team has questions or needs additional information, please email Language.Support@kckps.org, contact Naomi Tolentino (913-279-2247).
2022 Provider Contacts
from Human Resources
Click here to view a revised list of providers.
HR Staff Update
from Human Resources
Effective 1/26/22, Syler Colaco joined the Human Resources Team as the HR Advisor for Investigations replacing Magdalena Mumphrey. Many of you already know Syler as he was most recently a KCKPSPD Sergeant and employed with the district since 11/14/2014. Syler’s work with investigations encompasses years of experience with Police Department and Fire Department investigations. We are thrilled to have him join the HR team! Syler can be reached at 913-627-2557.
District Cell Phone Upgrade
from TIS
T-Mobile will be in Central Office from January 31st to February 4th from 8:00 am to 5:00 pm to upgrade district issued cell phones. To make the upgrade process smooth please follow the directions on the two attached documents provided by T-Mobile.
Below is the deployment schedule:
| Date | Department | Room |
|---|---|---|
| January 31st | Shop/Maintenance Office | 131-133 |
| February 1st | Police Department/TIS | East Wing Conservatory (3rd floor) |
| February 2nd | Central Office Staff | East Wing Conservatory (3rd floor) |
| February 3rd | All Administrators | East Wing Conservatory (3rd floor) |
| February 4th | Everyone who has not upgraded | East Wing Conservatory (3rd floor) |
Porting Day (Word Document)
Deployment Preparation (Word Document)
Strikeout COVID Vaccine Events Coming Soon
from Communications and Marketing
Administrators, please share this info with staff and students:
Kansas City, Kansas Public Schools is partnering with the Wyandotte County Health Department and the Kansas City Royals to Strikeout Covid for those ages 5 to 11 for upcoming vaccine events.
Disqualifiers for getting the vaccine:
- Sick now with any new fever, cough, chills, body aches, sore throat, fatigue, congestion, headache, shortness of breath, diarrhea, vomiting, loss of taste or smell
- Positive covid-19 test in the past 10 days
- Living with anyone who is positive currently.
Gloria Willis Middle School – Wednesday, February 2, 2022
A COVID-19 vaccine event will also be held at Gloria Willis Middle School on Wednesday, February 2, 2022. The event runs from 4 p.m. – 6 p.m.
Those youth receiving the vaccine will get a free meal on site and be able to pick up other great giveaways.
The Wyandotte County Health Department will be on hand to administer the Pfizer vaccine for those ages 5 to 11. A parent/guardian must be present at the event. No vaccines for those over 11 or booster shots will be offered. Masks are required at the event.
Central Middle School – Thursday, February 10, 2022
A COVID-19 vaccine event will also be held at Central Middle School on Thursday, February 10, 2022. The event runs from 4 p.m. – 6 p.m.
Electronic Reporting Forms for Injuries and Incidents
From Communications & Marketing
Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.
Student injury forms have now been included to the list.
To find the reporting form for students go to this link: https://form.jotform.com/212366215525047
To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.
Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.
To do so, please use the following link: https://form.jotform.com/212304621025035
The Incident Report helps document any incident involving non employees.
This includes our students, visitors, parents and guardians.
The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident, there is a fight, or even to report property damage.
An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.
There may be other incidents that could also require use of this form.
If you have questions about whether an incident falls into this category, please reach out to your IIO.
Here is a link to the Incident Report form: https://kckps.org/incident-report/
For Building Principals
Random Acts of Kindness (RAK) Week and Day
from Student Services
RAK Week is February 13th-19th and RAK Day is Thursday, February 17th.
We encourage you to participate in RAK Week/Day this February within your school communities. Even the smallest act of kindness can change a life! To sign up, access lesson plans, activities, and tools kits please visit the Random Acts of Kindness website.
For EC and Elementary Administrators
Canvas and Instructional Technology Support
from Curriculum & Instruction
In an effort to be available to support staff on the use of the Canvas, Wendy Elkins is hosting open, drop-in office hours (via zoom) in Jan. and February. These times occur on most Tuesdays and Thursdays. You can find the exact times and the zoom links on the mobile minutes. If you or your staff needs more personal assistance, you can schedule a time with Wendy Elkins using this Calendly Link.