Action Items
For All Administrators (Action)
Donors Choose Projects & ALL Grants Require Pre-Approval
from Federal Programs
KCKPS has procedures in place for requesting funds from outside the district including DonorsChoose.org projects and grant requests, which include principal/department director pre-approval and signature.
Moving forward, ANY Donors Choose projects which are posted without pre-approval by the KCKPS Federal Programs department will need to be deactivated until the process has been followed.
Check out the Grants & Donations page on the district website to access forms, information, and instructional videos on how to complete the process.
KELPA Testing Plans
It is that time of the year again to begin planning for the KELPA assessment. KELPA testing plans for the 2022 testing window are due by December 16, 2021. Building administrators, testing coordinators and ESOL should plan to collaborate to complete the testing plan that will include training, administering, scoring, and number of students to test.
For questions, contact Jacqueline Rodriguez.
New District Letterhead
from Communications
Please use this letterhead template for district communications.
Building Inventory Reporting
from Risk Management
Attention All Administrators:
Inventory Reporting is a critical element of Risk Management and fiscal responsibility throughout the district.
We are asking that all building administration, principals and department leaders engage staff to ensure building inventory lists are submit to Risk Assessment department by January 28, 2022.
Instructions and template on how to complete lists, are attached.
For questions, contact Dennis Martine.
Inventory Instructions PDF
Inventory Template XLSX
For Title IX Building & Department Coordinators
Review All Title IX Supportive Measures
Please conduct ongoing reviews of the supportive measures put into place by you and your teams for students and/or staff involved in Title IX misconduct incidents. Campus teams should work together to ensure supportive measures continue to be appropriate for both complainants and respondents, that both parties are following their supportive measures as set forth, and documentation exists of your monitoring efforts and findings.
Supportive measures should be provided to ALL parties throughout the process and should adhere to the following guidelines:
- Non-disciplinary, non-punitive;
- Individualized;
- Restore or preserve equal access;
- Without unreasonably burdening other party;
- Protect safety of parties or environment, or deter sexual harassment;
- If supportive measures are not provided, document why not.
District Departments (IIOs, SPED, Student Services, Federal Programs) can provide additional support to building teams by providing input on existing plans and additional adjustments and considerations which may be needed. Please refer to the Title IX Reporting & Investigations page in the HR Admin Guide and KCK Principal Handbook for a list of typical supportive measures.
For EC-5 Administrators (Action)
EC-5 Canvas Site Training Sign Up
from Curriculum and Instruction
This is for EC-5 schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Nov. 2 and run until Dec. 17th. Generally, schools have been using PLCs as the time for Canvas training with outliers dropping in when they have availability. However, if you have a different format in mind, please feel free to set up the time that will work best for your building.
Use this link to schedule your site visit. You will schedule a time using Calendly, and the link is provided below. There are two days per week where the time runs from 8:30-3:30 and two days from 9:00 – 4:00. Please include the name of the school and a contact person. If you have any questions, please email Wendy Elkins.
For Secondary Administrators
PREP-KC Math Relays Team Sign Up
from Curriculum & Instruction
Hello KCKPS Secondary Math Teams!
We are excited to announce the 12th Annual PREP-KC Regional Math Relays (Virtual for one more year) will be held in January again this year. Teams will be competing on either January 22 or January 29 from 8:45-11:00 and 12:30-2:45.
The Prep-KC is very excited for your students to compete once again! We know that everyone has had a whirlwind school year so far, and we have made the decision to bring students, teachers and volunteers from all over the city together virtually once again. The only difference this year will be that teams may choose to compete from their own school setting rather than their homes if they choose. Please note the participation guidelines below:
-Each school can bring up to 16 participants (competing in Individual and Team Events) AND up to 4 participants to compete in the Marathon competition (a $500 scholarship will be awarded to the top winner).
-A Student (if not participating in the marathon) can participate in up to two individual events and one team event.
-Each team in a team event will consist of exactly four students.
-EACH SCHOOL CAN HAVE UP TO 4 TEAMS COMPETE WITH AT LEAST ONE TEAM IN EACH OF THE THREE TEAM EVENTS.
-Photos will be taken and distributed via email and social media. If you have a student who has not agreed to a photo release in your district, please note that on the enrollment form.
The preliminary enrollment deadline for entries will be Thursday, December 16. with an opportunity to finalize in mid January. After the deadline, we will once again work with your district’s IT department to ensure students are able to access the required technology mediums. Please find all of the information you will need in the Math Relays Coaches Folder. All the links were shared via email from the district CANVAS page for Secondary Math teachers by Dr. Parker.
A coaches meeting is scheduled for Monday, November 15 at 3:00 pm or Wednesday, November 17 at 3:30 pm. Your coach(es) will only need to attend one of the meetings. Feel free to take a look at the coaches agenda prior to the meeting.
Please submit team entry forms to Susan Engelmann (sengelmann@prepkc.org) or Cecil Christwell (cchristwell@prepkc.org) and copy Dr. Kurt Parker (kurt.parker@kckps.org)
As always, please reach out to Susan or Cecil if you have any questions or if you have a new Math Relays coach in your building or district.
We are looking forward to the relays!
PREP-KC Math Relays Team
=============================
From KCKPS Curriculum & Instruction Department:
The goal is for each school to have at least one team participate this year. The C&I budget can compensate one coach per building for 10 extra duty hours. If a building has a full team participating (16-20 students) and is choosing to meet at their own school on competition day, we could compensate an additional coach if needed. In order to get paid, you must complete the GOOGLE FORM for timesheet approval by the Board prior to attending the coaches’ meeting.
All links were sent to your teachers through the Secondary Math Canvas Page. If you have any questions, please feel free to reach out to Dr. Kurt Parker.
Informational Items
For All Administrators (Informational Item)
New Hire Orientation
Why?
It was determined by the Classified PD Council (which includes principals, as well as directors) that we need to revise the orientation plan. One full day is ineffective as a training, and the new hires are arriving to their buildings or departments and still need training systems training that is being left up to the supervisor. We decided we need a plan that is best for our new hires as well as the supervisors.
What?
Beginning January 12th, all new hires will report to the central office. The full schedule is attached, but a summary of the orientation is below. Your new hires will receive three communications prior to their orientation: an email from HR (when given offer); an email from Sherrie (on the Friday afternoon prior); a phone call from HR Admin Assistant (On Monday prior). Your support for all of our new hires is greatly appreciated! …Sherrie Piedimonte
When?
Beginning January 12, 2022
Wednesday (following the BOE meeting):
• Topics: payroll, benefits, KPERS, EAP information, as well as training on our technology systems
• Times: 8am -11:30 for all operational new hires
noon – 3:30pm for all instructional new hires
• Location: Central Office
Thursday:
• Topics: Mandatory trainings, DEI
• Times: 9am – 1pm
• Location: Zoom from assigned location
Friday:
• Topics: Trauma Sensitive and Resilience Schools Training
• Times: 9am – noon
• Location: Zoom from assigned location
HR Power Hour
from Human Resources
Hello Everyone,
HR would like to invite you to our last HR Power Hour of 2021. Please share with your fellow colleagues!!! This is a great opportunity to hear about any updates & to engage with the HR Team with any questions you may have. We look forward to seeing you on December 9th @ 9am.
When: Thursday, December 9th
Time: 9:00am – 10:00am
Zoom Link
Meeting ID: 870 0369 1550
Passcode: 455F9L
KSDE Data Quality Certification Survey
I’m emailing you regarding the KSDE Data Quality Certification (DQC). This certification is aimed at the data coordinators, accountability staff, and administrators that work with the state’s web-based applications (i.e., KansasCAN, see list of applications below) and their related reports. The state is making DQC a KESA requirement for any district staff who handle (collects, reports, signs-off) student data submitted to any KSDE applications.
Certification lasts one year and needs to be renewed annually. Our district has until May 2022 to complete the 7-hour (9am-4pm) training. The training will be hosted here on-site and offered by KSDE staff.
KSDE Applications
AMOSS – Academic Measures of Student Success
Annual Statistical Report(18E)
Auditor File Exchange
Categorical Aid Personnel System
Designation of School Attendance Officers
Direct Certification
Directory Updates
Driver Education Reimbursement
Dropout/Graduation Summary Report
Early Childhood Foundations For School Success
EDCS
FILLER
Form 16 – Accreditation Licensure Waiver
Foster Care Application
IHE Portals
Interlocal Agreements (D0600’s only)
Juvenile Detention Center – Final
K-PAC Report
Kansas Education Systems Accreditation (KESA)
Kansas Grants Management System (KGMS)
Kansas Grants Reporting System (KGRS)
Kansas Integrated Accountability System (KIAS)
Kansas Teacher of the Year
KCC Management System
KEEP2
KIDS Assignment System
KIDS Collection
KLAS – Use only for Forms 2, 3a, 8, or 20
KN-CLAIM
LCP System
Lea Forms
License Application – Use for all other license applications
Mentor Programs
Migrant Web
Neglected or Delinquent
Outcomes Part B
Outcomes Post School
Pathways
Principal’s Building Report (PBR)
School Safety Hotline
Special Education MIS Collection System
SPEDPro
Star Recognition
State Forms
Student Record Exchange
Superintendent’s Organization Report (SO66)
Virtual School and Programs
Electronic Reporting Forms for Injuries and Incidents
From Communications & Marketing
Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.
Student injury forms have now been included to the list.
To find the reporting form for students go to this link: https://form.jotform.com/212366215525047
To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.
Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.
To do so, please use the following link: https://form.jotform.com/212304621025035
The Incident Report helps document any incident involving non employees.
This includes our students, visitors, parents and guardians.
The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident, there is a fight, or even to report property damage.
An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.
There may be other incidents that could also require use of this form.
If you have questions about whether an incident falls into this category, please reach out to your IIO.
Here is a link to the Incident Report form: https://kckps.org/incident-report/
For Elementary Principals
Connector Deadline Approaches – Links included
from Diploma+
Connector 1st Semester Goal – Every classroom teacher and counselor will share one live session with their students by Dec. 16th.
That goal is only a few days away! Dec. 1st is the last day for teachers to request a session for Dec.
If they miss the Dec. 1 deadline then join a Industry Chat at the following times.
Dec. Industry Chats:
My Life as a Reliability Engineer at Intel – Grades K-5
Nov. 30 – Tuesday at 12:00
Write Away: the Life and Times of a Modern Author – Grades 3, 4, 5
Dec. 3 – Friday at 11:00
Inside the Senior Living Industry: A Virtual Tour of Rose Villa – Grades 4 and 5
Dec. 7 – Tuesday at 11:45
What is A.I.? And What it Isn’t! – Grades K-5
Dec. 8 – Wednesday at 11:00
Think Like a Robot! – Grades 1-4
Dec. 8 – Wednesday at 12:30
To Infinity & Beyond: The STEM behind Space Force – Grades K-5
Dec. 10 – Friday at 1:15
If none of these times work, join another teacher who has an upcoming live session already arranged.
If anyone needs any help reach out to Renee Freers –
I LOVE to help!
