Administrators' Notice

Action Items

For All Administrators

ZERO Card Information

from Human Resources

Please share this information with your staff:

Want to learn more about the new ZERO card feature added to your medical plan this year? You are invited to attend a virtual presentation about ZERO and how it works. Feel free to join one of the upcoming virtual sessions on May 11th, 2022, or May 13th, 2022, at 3:30 pm. Details on how to join the session can be found in the attached flyer. ZERO is only available with the following plans: HMO Blue Care, EPO Blue Select Plus, $500 Preferred Care Blue, $1,000 Preferred Care Blue, $2500 Preferred Care Blue, $2500 Blue Select Plus, and Spira care EPO $3,500.

KCKPS ZERO Flyer for Staff (PDF)

For All Principals

Directions for Submitting SIPs in KansaSTAR, May 24th-27th

from Federal Programs

All principals should submit their SIPs in KansaSTAR to KSDE between May 24th-27th.

Directions for Pre-Checking, Conducting Final Updates, and Submitting your SIP in KansaSTAR can be found in the Federal Programs shared drive folder: All Schools: School Improvement Planning Modules & Resources 21-22.

There are TWO DIFFERENT submission choices –

• Elementary/Middle Schools: Indicators of Effective Practices – (Title I Schoolwide Annual Submissions)
• ECH/High Schools/Alt Schools: Indicators of Effective Practices – (All Other Schools)

Still have some additional work to do in order to move your School Improvement Plan categories to Approaching or Transforming? Here are two SUPER quick videos that will show you how!

• How to Add/Update Goals in KansaSTAR
• How to Progress Monitor and Update Timelines in KansaSTAR

Contact Lisa Walker or Kacie Olson if you need to phone a friend for SIP advice!

For Elementary Principals

Delivery of Summer School Supplies to Buildings

from Curriculum & Instruction

Please be on the lookout for shipments from School Specialty containing summer school supplies. Schools will be receiving emails that these shipments are being prepared and should expect them to arrive in the next week or two. There may be multiple boxes coming on different days. As schools received these shipments, please set them aside and label them clearly for summer school. If you have any questions, please contact Cheryl Beyer.

For Title IX Building Coordinators

Title IX Building Coordinator End of Year Debrief

from Federal Programs

Since this is the first full year of in-person learning with the new Title IX regulations, the Title IX team wants to gather input from Title IX Building Coordinators regarding Title IX reporting & investigating processes.

Two debrief sessions have been scheduled for building Title IX Coordinators at the following times:

Secondary Title IX Building Coordinators: Tuesday, 5/17/22 from 9:00 – 10:00 a.m.
Elementary Title IX Building Coordinators: Tuesday, 5/17/22 from 1:00 – 2:00 p.m.

Building Principals who do NOT have an Assistant Principal serving as a Title IX Coordinator may choose to attend since they serve as the Title IX Coordinator; however, attendance is optional and therefore, NOT required. (Any Building Principal wishing to attend is welcomed to do so, but not required.)

Department Leaders serving as a Title IX Coordinator may choose to attend; however, these debrief sessions are designed to focus on how Title IX processes are working in the school setting.

Location for debrief sessions will be included in the calendar invitations sent to building Title IX Coordinators.

Questions, call or email Lisa Walker.

Reminders

PD Summer 2022

from Professional Workforce Development

We are pleased and excited to share the KCKPS Professional Learning opportunities available this Summer. Please see and share the following documents with your staff.

KCKPS Impact Course 2022 Catalog

KCKPS Summer Summit 2022 Catalog
Within the catalogs, staff will find details, FAQs, session/course descriptions, and links to register in Frontline.

Thank you for sharing these links with your staff by Monday, May 9, 2022.

Vaccine Disability/Sick Day(s) Payout Option – Clarification

from Human Resources

For the Vaccine Disability/Sick Day(s) Payout Option, you do not need to wait until 5/27/2022 to resign if you are planning on leaving the district. You can put in your resignation immediately with an effective date of 5/27/2022. Those individuals who put in a resignation and fulfill their contract will still be eligible for the payout. Anyone who puts in their resignation and leaves before the completion of their contract will not be eligible.

Transgender Students

from Student Services
Nationally, it is estimated that between 7-9% of youth identify as lesbian, gay, bisexual, transgender, or queer. Kansas City Kansas Public Schools supports all students, regardless of sexual orientation or gender identity. Some students openly ask staff to call them a different name or use pronouns that do not match their gender marker in Infinite Campus. Other students might only share their preferences with friends. If you or a staff person is aware of a student who might identify as transgender, the first step is to connect them with the Behavioral Health Social Worker in your school. They will meet with the student and explore how their feeling and what their preferences are. When appropriate, the district Behavioral Health Coordinator, Angela Dunn, will then meet with the student to discuss developing a Gender Transition Plan. Social Workers will invite principals to attend this plan development meeting, or principals may choose to simply receive a copy of the plan once its created.
Students have expressed feeling “relieved” “supported” “excited” and “valued” when they are able to preferred name and gender updated on school rosters. Knowing they can be supported as themselves during the school day is so impactful. If you have questions or would like to discuss this further, please don’t hesitate to reach out. This PDF link shares statistical information about the experiences transgender youth experience in schools.

Action Items

For All Administrators

Vaccine Disability/Sick Day(s) Payout Option

from Communications

Administrators, PLEASE share this TIME-SENSITIVE information with your staff:

Employees who successfully submitted their vaccine cards and were granted Vaccine Disability/Sick days have the option having their days paid out or have them rolled into their Disability/Sick bank.

Important information:

1. You may elect to be paid out up to five (5) days.
2. Days that have not been paid out WILL AUTOMATICALLY be rolled into your disability/sick bank
3. All days are paid at a flat rate of $150/day
4. Payment will be disbursed on 5/31/2022 paycheck.
   1. You must not resign prior to 5/31/2022 unless your contract end date precedes this date
   2. Contracts that have been fulfilled by 186/189 employees but a resignation was submitted effective last day of school (5/27/2022) are eligible for the Vaccine Disability/Sick day(s) payout.
5. All days asked to be paid out or rolled over will be verified prior to payment or rollover.
6. The form will be available from April 25^th – May 8^th.

HEDS-Diversity and Equity Campus Climate Survey (Spring-End of the Year)

from Diversity, Equity, & Inclusion

Administrators: Please share this with your staff.

District Staff,
Thank you for responding to the Fall HEDS Climate and Culture Survey as the DEI department utilized the feedback and data to inform our work on diversity, equity and communication this year. We would like everyone to complete the Spring HEDS Climate and Culture survey to continue to inform our future. learning.

In this survey, we will ask you about your perceptions of the Kansas City, Kansas Public School District (KCKPS) climate, your perceptions of how KCKPS supports diversity and equity, and your experiences with discrimination and harassment in KCKPS.

Your participation is voluntary. We are grateful for your cooperation and willingness to provide information that will help us better understand the KCKPS climate. We are committed to ensuring that our campus has an inclusive, engaging, and supportive environment, and your participation in this survey will help us work toward this goal.

Thank you,
Canise Salinas-Willich
Executive Director of Diversity, Equity & Inclusion

HEDS Diversity and Equity Campus Climate Survey Link

PD Summer 2022

from Professional Workforce Development

We are pleased and excited to share the KCKPS Professional Learning opportunities available this Summer. Please see and share the following documents with your staff.

KCKPS Impact Course 2022 Catalog

KCKPS Summer Summit 2022 Catalog
Within the catalogs, staff will find details, FAQs, session/course descriptions, and links to register in Frontline.

Thank you for sharing these links with your staff by Monday, May 9, 2022.

For All Principals

Affordable Connectivity Program

from Communications

Please share this information below with your parents and guardians:

Families of currently enrolled students may qualify to receive a benefit of up to $30 a month ($75 for those on Tribal lands) off eligible monthly wireless service with Cricket Wireless. The Affordable Connectivity Program is a federal government benefit program operated by the Federal Communications Commission  (FCC) to help families and households struggling to afford internet service if you are facing financial difficulties or currently participate in financial assistance programs, you can find out more information at www.cricketwireless.com/ACP.

See if you quality to get talk, text and 5GB of data for $0 per month through the Affordable Connectivity Program*. Visit or call a Cricket neighborhood location:

710 Simpson Ave Ste A
Kansas City, KS 66101

840 Minnesota Ave
Kansas City, KS 66101

2201 Metropolitan Ave
Kansas City, KS 66101

Informational Items

For All Administrators

Vaccine Disability/Sick Day(s) Payout Option – Clarification

from Human Resources

For the Vaccine Disability/Sick Day(s) Payout Option, you do not need to wait until 5/27/2022 to resign if you are planning on leaving the district. You can put in your resignation immediately with an effective date of 5/27/2022. Those individuals who put in a resignation and fulfill their contract will still be eligible for the payout. Anyone who puts in their resignation and leaves before the completion of their contract will not be eligible.

For All Principals

End of the Year Technology Procedures

from Curriculum & Instruction

In collaboration with our TIS department, we have created a document to help buildings understand the end-of-year procedures for building technology. The document reviews procedures for iPads, Chromebooks, and MacBooks. We have also included a video overview we encourage you to view with staff.

Transgender Students

from Student Services
Nationally, it is estimated that between 7-9% of youth identify as lesbian, gay, bisexual, transgender, or queer. Kansas City Kansas Public Schools supports all students, regardless of sexual orientation or gender identity. Some students openly ask staff to call them a different name or use pronouns that do not match their gender marker in Infinite Campus. Other students might only share their preferences with friends. If you or a staff person is aware of a student who might identify as transgender, the first step is to connect them with the Behavioral Health Social Worker in your school. They will meet with the student and explore how their feeling and what their preferences are. When appropriate, the district Behavioral Health Coordinator, Angela Dunn, will then meet with the student to discuss developing a Gender Transition Plan. Social Workers will invite principals to attend this plan development meeting, or principals may choose to simply receive a copy of the plan once its created.
Students have expressed feeling “relieved” “supported” “excited” and “valued” when they are able to preferred name and gender updated on school rosters. Knowing they can be supported as themselves during the school day is so impactful. If you have questions or would like to discuss this further, please don’t hesitate to reach out. This PDF link shares statistical information about the experiences transgender youth experience in schools.

For Elementary Principals

End of Year Instructional Material Inventories and Anticipated Number of Grade Level Sections for 22-23

from Curriculum & Instruction

As a reminder, inventory lists are available via each grade level GVC (table of contents) and are linked here for your convenience: Curriculum and Instruction Materials Provided by District document. Reference this document (22-23 tab) for the number of sections at each grade level that instructional materials have been provided and should be maintained at each building. Please ensure instructional materials are inventoried and organized at the end of the school year to ensure a smooth start to next school year. In most cases, building budgets will need to replenish poorly maintained and/or lost instructional materials.

Please do not hesitate to contact Suzie Legg with any questions or needs.

For Secondary Principals

Textbook/Instructional Materials End of Year Inventories by Textbook Liaisons

from Curriculum & Instruction

Please support your Building Textbook Liaison in completing important tasks prior to the end of this school year to ensure all teachers and students have necessary materials for the 22-23 school year.

Please visit this link to view the information emailed by Tresia Hassan, C & I District Textbook Liaison, to each Building Textbook Liaison on April 28, 2022.

If you have any questions, please contact Tresia Hassan or Suzie Legg.

Reminders

Upcoming Integration between Edgenuity and Clever

from Curriculum & Instruction

As you know, we have been working on integrating Clever and Edgenuity. Just as a reminder, here is the “why” behind this integration

• Students will no longer need to remember usernames and passwords; they will go to Clever and select the Edgenuity Tile.
• We will no longer need to create accounts for students
• All KCKPS students will have an account
• When students switch schools within the district, the switch will happen automatically through the sync with Clever.
• There will be no interruption for students
• Will be easier as a system to gather data
• Reduction of the data entry for our staffThe integration will take place on Wednesday May 4th. To make this happen, they will start transferring student and staff accounts on Tuesday May 3rd AFTER 3:30pm. So, what does that mean for you and your students?
• Students and staff may not be able to log into Edgenuity on Tuesday May 3rd after 3:30 pm until the morning of Wednesday May 4th.
• Please make sure that this is shared with teachers and students so they can plan accordingly.
• Wednesday May 4th, students and staff will log in via Clever.
• Log into Clever and select the Edgenuity Tile
• Please note, all students will have the Edgenuity Tile and would be able to log into Edgenuity. However, if they are not enrolled in any courses, they would not be able to do anything.
• Students that already have courses and work done in these courses will still be available to them.Wendy Elkins has made sure that she has a direct line to our Edgenuity CSM on May 4th-6th, and has blocked off her schedule to be available if there are any issues. The hope is that there will be minimal issues, but she will be available if needed.There will be some account clean-up we MUST do at the end of the year, and Wendy will be sending communication out to Coordinators in the next few weeks.Please let Wendy Elkins know if you have any questions about this process.

Updates Regarding Secondary ELA myPerspective (Savvas Pause Period)

from Curriculum & Instruction

Savvas Realize will experience a Pause Period this summer. This timeframe allows our district the opportunity to prepare for the upcoming school year without impacting access to the current school year’s data, etc.

The Savvas Pause Period for KCK will begin July 1st and end July 28th. During the Savvas Pause Period, you will still have access to Savvas Realize for planning purposes. You will not have access to student rosters, etc., until on/after July 28th..

For additional information regarding this Pause Period, please see the information provided from Wendy Elkins.

21-22 End-of-the-Year Savvas (Pause Period) Information

If you have questions or concerns regarding this, please do not hesitate to reach out. This information has been communicated to ELA teachers.

myPerspectives (ELA) Student Consumables

from Curriculum & Instruction

As we approach the end of the school year, please be aware that student consumables will be replenished for the 2022-2023 school year. Quantities for consumables will be replaced per site based on enrollment numbers in Infinite Campus. Any unused consumables from this school year should be inventoried by textbook liaisons.

Consumables will be delivered for the 2022-2023 school year in July. Delivery information will be shared with textbook liaisons.

Middle schools will receive one consumable per student. High schools (grades 9-10 only) will receive two consumables per student (Vol.1 and Vol. 2.)

This year, students can (and are encouraged to) keep their consumables and take them home!

If you have additional questions, please feel free to contact Nicole Blakeney or Suzie Legg.

Special CKLA PD for Principals & APs

from Curriculum & Instruction
Rachel Scott, our PD Partner from Amplify CKLA, will be in town Thursday, May 5th. We are excited to offer a short optional session for elementary principals and/or assistant principals. The session will be in Central Office Room 132 from 1:30-2:30 or 3:00-4:00. Please come to the session that best suits your schedule. Topics will include establishing why we have adopted a new resource, the research behind CKLA, and how to support your staff as we transition to structured literacy. We look forward to seeing those who can make it!

If you have any questions, please contact allison.rice@kckps.org.

F&P Materials

from Curriculum & Instruction

Buildings may begin the removal or repurposing of Fountas & Pinnell Classroom materials. Please use this linked document for guidance.

If you have any questions, please contact Allison Rice.

F&P Recycling

from Curriculum & Instruction

Buildings interested in recycling some of the F&P materials should use this linked Google Sheet to understand the recycling company’s expectations and to sign up for a recycling pick up.

If you have any questions, please contact allison.rice@kckps.org or tresia.hassan@kckps.org.

CKLA Shipments

from Curriculum & Instruction

Core Knowledge Language Arts (CKLA) materials are shipping soon! Shipments are scheduled to arrive the week of May 2nd. Each elementary building will receive materials for entire classrooms K-3. These classroom kits ship as one giant box on one palette per teacher. The linked “Start Here Guide” will be a helpful tool for teachers to ensure they have received all materials. Buildings will also receive print teacher manuals for 4th & 5th grade teachers. Consumable workbooks for 4th & 5th will ship separately the following week. Please remember these materials are intended for use during the 22-23 school year. Teachers will be given Wednesday PD time on either May 11th (9:00 schools) or May 18th (8:30 schools) to organize materials.

If you have any questions, please contact allison.rice@kckps.org or suzie.legg@kckps.org.

DCIP Live – 5/4/2022 @ 2:30pm

from Student Services
For our last DCIP Wednesday (May 4) Tracie and I are hosting a live Crowdcast event!

It will start at 2:30pm and end at 3:30pm. The theme is (obviously) May the 4th be with you!

Please share with your staff or if you all will be doing PD in the same space/room, you can project it and watch together. We will have a few giveaways/raffles related to the theme, AND most importantly, we’ll be joined by one of our District Occupational Therapists to talk about meeting the sensory needs of our students!

Math Week is Almost Here

from Diploma+
Math Week is almost here and we are celebrating math fun reading and math games. Please share this information with your teachers and help them get ready to open the door to fun math games for kids!! The games are in English and Spanish and prizes will be awarded to the buildings with the most minutes in the game and the most tweets of math week. Get ready……..
KCKPS Math Week Spanish Flyer (Word Document)
Math PDF Flyer for Families
2022 Math Flyer PDF

 

Delivery of Eureka Math (K-5) and CKLA Consumable Workbooks (4th & 5th Grades) for 2022-23 School Year

from Curriculum & Instruction

Please expect vendors (Great Minds and Amplify) to contact your school to schedule delivery dates for shipments in the next couple of weeks. Vendors have been provided with school, principal, and head custodian contact information. Deliveries will arrive on box trucks with lift gates to unload the pallets from the truck to the ground. Materials will be brought inside over the first threshold. The carrier will not break down pallets to carry materials inside nor will they bring pallets up steps. Due to COVID-19, some carriers still have stipulations in place limiting inside delivery considering the health and safety of their employees as well as the receiver.

To ensure prompt and accurate reporting of missing or damaged items delivered from vendors, we have established the following procedure to ensure all inventory is received and in good condition.

• The person (Custodian, Admin Support etc.) receiving the items will check to ensure all items being signed for (# of Boxes, packages, or items etc.) are received before signing for the delivery. We cannot dispute receiving a total quantity of boxes/packages with the vendor if the school has signed for the order.
• To ensure all items are received, boxes will need to be opened and verified according to the packing slip(s). If items are missing/damaged, notify Tresia Hassan via email within 10 days of delivery. Include a copy of the packing slip and notation of what is missing or damaged.
• Please note that Vendors nor the Curriculum and Instruction Department will be responsible for replacing damaged/missing items when notification is not received in a timely manner.For reference, this linked Google sheet indicates the number of books requested by your site. Please contact Suzie Legg with any questions.

Assessment Updates & Important Dates

from DERA

Important Dates

• FastBridge Screener:
  • Early Childhood:  Monday, April 25 – Friday, May 20
  • K-12: Monday, May 2 – Friday, May 20
  • Review Assessment Schedule for further details

KAP Wrap-Up

• KAP teacher survey available in Kite® Educator Portal until May 6.
• Student Scores Report will be available around May 2-9 except for Grade 10 Math. Grade 10 Math will not be available until Fall 2022 as standard setting and cut scores are completed in Summer of 2022. KSDE is putting a note in the Parent Portal why Grade 10 math is not available.  Parent results week after scores in Educator Portal.

ACT

• ACT and PreACT 8/9 reports are now available in Success.  Currently no historic data is available for PreACT 8/9, only the results for fall 2021.  
• ACT is no longer producing the graduation cohort reports that have been sent to the district in the past.   Generate and customize those in Success.
• For reports that will be delivered to schools, see the Reporting Schedule in section 7 under the ACT tab on the Kansas ACT website.  That schedule gives a timeline and format for the reports that will be available to schools.
  • https://content.act.org/kansas/r/The_ACT_Score_Report_Schedule_-_Kansas_-_Spring
• myACT: Students may access their ACT scores and request scores be sent to colleges through myACT.  Please encourage your students to create an account if they have not already done so.  Only about 78% of students that tested in KS this spring have set up their myACT accounts.
• 2022-2023 Dates Released: Click Here for 22-23 Dates

HGSS

• Scores should be collected and entered into Infinite Campus by the classroom teacher (click here to download instructions for score entry). We are still allowing the elementary and middle school scores to be added through Friday, April 22nd, 2022. The window for the high school HGSS assessment closes on Friday, May 20th, 2022. 
• Please note that all K-12 students should be assessed using the HGSS scoring rubric before the window closes. 

Please contact the DERA Team with any questions you may have at dera@kckps.org.

Reminders for Adding/Updating Goals & Progress Monitor your SIP in KansaSTAR

from Federal Programs

As the end of the year approaches, keep working to move two of your School Improvement Plan categories to Approaching or Transforming! Here are two SUPER quick videos that will show you how!

How to Add/Update Goals in KansaSTAR
How to Progress Monitor and Update Timelines in KansaSTAR

Contact Lisa Walker if you want some 1:1 KansaStar/SIP assistance for you, your team, or your process manager.

Bullying/Harassment Reporting Structures with Staff and Students

from Federal Programs

Please include a review of the Title IX/bullying and harassment policies and reporting requirements with ALL staff and students on your end of the year meeting agendas. Refer back to the mandatory training talking points for guidelines and be sure to include the following:

• Identify who the Title IX Building/Department Coordinator/Investigator is for your building/department.
• Remind staff/students that by policy, they are required to report any Sexual Harassment or Race Discrimination incidents they experience, witness, hear about, or receive a report on from a colleague or student.
• Remind staff/students the required process is to report incidents of any staff or student misconduct to the Building Principal/Department Manager or the Building/Department Title IX Coordinator/Investigator.
• If the staff member/student doesn’t feel comfortable reporting to the building, they can contact Human Resources or any of the District Compliance Officers that were listed in the final video.
• Staff/students can also use the Bullying/Harassment Report button on the website/student devices to make a report. Reports go directly to central office leaders.
• Staff/students can also use the district phone line which is 913-627-2550.

Leadership EDIT Summit

from Student Services

Hello!

We are thrilled to invite you to attend the Leadership EDIT Summit on Friday, June 17, 2022. Along with our partners from around the country, our goal is to create a cohort of building and district leaders who are focused on creating equitable and trauma-informed systems.

Participants will leave the Leadership EDIT Summit with increased capacity to engage in transformative change within their systems. Additionally, our networking sessions will build a foundation for building and district level leaders to consult, collaborate, and connect with one another.

This conference includes keynotes, multiple breakout sessions and two networking sessions for leaders. Highlights Include:

Opening Keynote: Mr. Jim Sporleder, Consultant and former Principal of Lincoln HS in Walla Walla, WA
Closing Keynote: Dr. Lateshia Woodley – Assistant Superintendent of Student Support, Kansas City (MO) Public Schools

Building Leader Networking Session: Led by Jim Sporleder, Consultant and former Principal of Lincoln HS in Walla Walla, WA
District Leader Networking: Led by David Spellmon, Behavioral Specialist, HipHop Pedagogy Coach, Positive Archer Solutions

Crowdcast Link

Trauma Sensitive and Resilient Schools MiniGrant

from Student Services

Reminder about mini-grant funding:

– $500 to spend by August 1, 2022
– Funds must support your implementation of Trauma Sensitive and Resilient Schools.
– You must be able to articulate how these funds will help you achieve your TSRS Goal (or BSEL Goal)
– You must request funds BEFORE you spend them. Student Services will no longer approve the use of mini grant funds without prior approval.

As always, please let Brittany Talley know what questions you have, or how she can  support your work!

Trauma Sensitive PD Scholarships (please share with your staff)

from Student Services

The Trauma Sensitive and Resilient Schools Initiative is offering PD scholarships this summer! Student Services will pay the registration fee for any staff member who is interested in attending a training related to: trauma, social-emotional learning, or diversity, equity and inclusion.

Trainings must be completed over summer break and attendees will provide a 15-20 minute presentation on their learning.

Please have staff complete this form if they are interested!

Art Uploaded – Digital Student Art Show

from IARC

KCKPS launched our digital art show – Art Uploaded. Please see the postcard for the link. This link will be shared on the district’s social media. Additionally, art teachers shared with their students. Please take time to view the show and share on your respective school platforms.

Use the menu in the upper left to quickly find your respective school.

New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages

from Communications

Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use.  The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.

Before we launch this temporary intranet, however, we need a lot of old data updated or even removed.  To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.

New District Letterhead

from Communications

Please use this letterhead template for district communications.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

Action Items

For All Administrators

Bullying/Harassment Reporting Structures with Staff and Students

from Federal Programs

Please include a review of the Title IX/bullying and harassment policies and reporting requirements with ALL staff and students on your end of the year meeting agendas. Refer back to the mandatory training talking points for guidelines and be sure to include the following:

• Identify who the Title IX Building/Department Coordinator/Investigator is for your building/department.
• Remind staff/students that by policy, they are required to report any Sexual Harassment or Race Discrimination incidents they experience, witness, hear about, or receive a report on from a colleague or student.
• Remind staff/students the required process is to report incidents of any staff or student misconduct to the Building Principal/Department Manager or the Building/Department Title IX Coordinator/Investigator.
• If the staff member/student doesn’t feel comfortable reporting to the building, they can contact Human Resources or any of the District Compliance Officers that were listed in the final video.
• Staff/students can also use the Bullying/Harassment Report button on the website/student devices to make a report. Reports go directly to central office leaders.
• Staff/students can also use the district phone line which is 913-627-2550.

For All Principals

Assessment Updates & Important Dates

from DERA

Important Dates

• FastBridge Screener:
  • Early Childhood:  Monday, April 25 – Friday, May 20
  • K-12: Monday, May 2 – Friday, May 20
  • Review Assessment Schedule for further details

KAP Wrap-Up

• KAP teacher survey available in Kite® Educator Portal until May 6.
• Student Scores Report will be available around May 2-9 except for Grade 10 Math. Grade 10 Math will not be available until Fall 2022 as standard setting and cut scores are completed in Summer of 2022. KSDE is putting a note in the Parent Portal why Grade 10 math is not available.  Parent results week after scores in Educator Portal.

ACT

• ACT and PreACT 8/9 reports are now available in Success.  Currently no historic data is available for PreACT 8/9, only the results for fall 2021.  
• ACT is no longer producing the graduation cohort reports that have been sent to the district in the past.   Generate and customize those in Success.
• For reports that will be delivered to schools, see the Reporting Schedule in section 7 under the ACT tab on the Kansas ACT website.  That schedule gives a timeline and format for the reports that will be available to schools.
  • https://content.act.org/kansas/r/The_ACT_Score_Report_Schedule_-_Kansas_-_Spring
• myACT: Students may access their ACT scores and request scores be sent to colleges through myACT.  Please encourage your students to create an account if they have not already done so.  Only about 78% of students that tested in KS this spring have set up their myACT accounts.
• 2022-2023 Dates Released: Click Here for 22-23 Dates

HGSS

• Scores should be collected and entered into Infinite Campus by the classroom teacher (click here to download instructions for score entry). We are still allowing the elementary and middle school scores to be added through Friday, April 22nd, 2022. The window for the high school HGSS assessment closes on Friday, May 20th, 2022. 
• Please note that all K-12 students should be assessed using the HGSS scoring rubric before the window closes. 

Please contact the DERA Team with any questions you may have at dera@kckps.org.

Reminders for Adding/Updating Goals & Progress Monitor your SIP in KansaSTAR

from Federal Programs

As the end of the year approaches, keep working to move two of your School Improvement Plan categories to Approaching or Transforming! Here are two SUPER quick videos that will show you how!

How to Add/Update Goals in KansaSTAR
How to Progress Monitor and Update Timelines in KansaSTAR

Contact Lisa Walker if you want some 1:1 KansaStar/SIP assistance for you, your team, or your process manager.

For Elementary and Assistant Principals

Math Week is Almost Here

from Diploma+
Math Week is almost here and we are celebrating math fun reading and math games. Please share this information with your teachers and help them get ready to open the door to fun math games for kids!! The games are in English and Spanish and prizes will be awarded to the buildings with the most minutes in the game and the most tweets of math week. Get ready……..
KCKPS Math Week Spanish Flyer (Word Document)
Math PDF Flyer for Families
2022 Math Flyer PDF

Delivery of Eureka Math (K-5) and CKLA Consumable Workbooks (4th & 5th Grades) for 2022-23 School Year

from Curriculum & Instruction

Please expect vendors (Great Minds and Amplify) to contact your school to schedule delivery dates for shipments in the next couple of weeks. Vendors have been provided with school, principal, and head custodian contact information. Deliveries will arrive on box trucks with lift gates to unload the pallets from the truck to the ground. Materials will be brought inside over the first threshold. The carrier will not break down pallets to carry materials inside nor will they bring pallets up steps. Due to COVID-19, some carriers still have stipulations in place limiting inside delivery considering the health and safety of their employees as well as the receiver.

To ensure prompt and accurate reporting of missing or damaged items delivered from vendors, we have established the following procedure to ensure all inventory is received and in good condition.

• The person (Custodian, Admin Support etc.) receiving the items will check to ensure all items being signed for (# of Boxes, packages, or items etc.) are received before signing for the delivery. We cannot dispute receiving a total quantity of boxes/packages with the vendor if the school has signed for the order.
• To ensure all items are received, boxes will need to be opened and verified according to the packing slip(s). If items are missing/damaged, notify Tresia Hassan via email within 10 days of delivery. Include a copy of the packing slip and notation of what is missing or damaged.
• Please note that Vendors nor the Curriculum and Instruction Department will be responsible for replacing damaged/missing items when notification is not received in a timely manner.For reference, this linked Google sheet indicates the number of books requested by your site. Please contact Suzie Legg with any questions.

Informational Items

For All Administrators

DCIP Live – 5/4/2022 @ 2:30pm

from Student Services
For our last DCIP Wednesday (May 4) Tracie and I are hosting a live Crowdcast event!

It will start at 2:30pm and end at 3:30pm. The theme is (obviously) May the 4th be with you!

Please share with your staff or if you all will be doing PD in the same space/room, you can project it and watch together. We will have a few giveaways/raffles related to the theme, AND most importantly, we’ll be joined by one of our District Occupational Therapists to talk about meeting the sensory needs of our students!

For All Principals

For Elementary Principals

Special CKLA PD for Principals & APs

from Curriculum & Instruction
Rachel Scott, our PD Partner from Amplify CKLA, will be in town Thursday, May 5th. We are excited to offer a short optional session for elementary principals and/or assistant principals. The session will be in Central Office Room 132 from 1:30-2:30 or 3:00-4:00. Please come to the session that best suits your schedule. Topics will include establishing why we have adopted a new resource, the research behind CKLA, and how to support your staff as we transition to structured literacy. We look forward to seeing those who can make it!

If you have any questions, please contact allison.rice@kckps.org.

F&P Materials

from Curriculum & Instruction

Buildings may begin the removal or repurposing of Fountas & Pinnell Classroom materials. Please use this linked document for guidance.

If you have any questions, please contact Allison Rice.

F&P Recycling

from Curriculum & Instruction

Buildings interested in recycling some of the F&P materials should use this linked Google Sheet to understand the recycling company’s expectations and to sign up for a recycling pick up.

If you have any questions, please contact allison.rice@kckps.org or tresia.hassan@kckps.org.

CKLA Shipments

from Curriculum & Instruction

Core Knowledge Language Arts (CKLA) materials are shipping soon! Shipments are scheduled to arrive the week of May 2nd. Each elementary building will receive materials for entire classrooms K-3. These classroom kits ship as one giant box on one palette per teacher. The linked “Start Here Guide” will be a helpful tool for teachers to ensure they have received all materials. Buildings will also receive print teacher manuals for 4th & 5th grade teachers. Consumable workbooks for 4th & 5th will ship separately the following week. Please remember these materials are intended for use during the 22-23 school year. Teachers will be given Wednesday PD time on either May 11th (9:00 schools) or May 18th (8:30 schools) to organize materials.

If you have any questions, please contact allison.rice@kckps.org or suzie.legg@kckps.org.

For Secondary Principals

Updates Regarding Secondary ELA myPerspective (Savvas Pause Period)

from Curriculum & Instruction

Savvas Realize will experience a Pause Period this summer. This timeframe allows our district the opportunity to prepare for the upcoming school year without impacting access to the current school year’s data, etc.

The Savvas Pause Period for KCK will begin July 1st and end July 28th. During the Savvas Pause Period, you will still have access to Savvas Realize for planning purposes. You will not have access to student rosters, etc., until on/after July 28th..

For additional information regarding this Pause Period, please see the information provided from Wendy Elkins.

21-22 End-of-the-Year Savvas (Pause Period) Information

If you have questions or concerns regarding this, please do not hesitate to reach out. This information has been communicated to ELA teachers.

myPerspectives (ELA) Student Consumables

from Curriculum & Instruction

As we approach the end of the school year, please be aware that student consumables will be replenished for the 2022-2023 school year. Quantities for consumables will be replaced per site based on enrollment numbers in Infinite Campus. Any unused consumables from this school year should be inventoried by textbook liaisons.

Consumables will be delivered for the 2022-2023 school year in July. Delivery information will be shared with textbook liaisons.

Middle schools will receive one consumable per student. High schools (grades 9-10 only) will receive two consumables per student (Vol.1 and Vol. 2.)

This year, students can (and are encouraged to) keep their consumables and take them home!

If you have additional questions, please feel free to contact Nicole Blakeney or Suzie Legg.

For Edgenuity Coordinators/Administration

Upcoming Integration between Edgenuity and Clever

from Curriculum & Instruction

As you know, we have been working on integrating Clever and Edgenuity. Just as a reminder, here is the “why” behind this integration

• Students will no longer need to remember usernames and passwords; they will go to Clever and select the Edgenuity Tile.
• We will no longer need to create accounts for students
• All KCKPS students will have an account
• When students switch schools within the district, the switch will happen automatically through the sync with Clever.
• There will be no interruption for students
• Will be easier as a system to gather data
• Reduction of the data entry for our staffThe integration will take place on Wednesday May 4th. To make this happen, they will start transferring student and staff accounts on Tuesday May 3rd AFTER 3:30pm. So, what does that mean for you and your students?
• Students and staff may not be able to log into Edgenuity on Tuesday May 3rd after 3:30 pm until the morning of Wednesday May 4th.
• Please make sure that this is shared with teachers and students so they can plan accordingly.
• Wednesday May 4th, students and staff will log in via Clever.
• Log into Clever and select the Edgenuity Tile
• Please note, all students will have the Edgenuity Tile and would be able to log into Edgenuity. However, if they are not enrolled in any courses, they would not be able to do anything.
• Students that already have courses and work done in these courses will still be available to them.Wendy Elkins has made sure that she has a direct line to our Edgenuity CSM on May 4th-6th, and has blocked off her schedule to be available if there are any issues. The hope is that there will be minimal issues, but she will be available if needed.There will be some account clean-up we MUST do at the end of the year, and Wendy will be sending communication out to Coordinators in the next few weeks.

  Please let Wendy Elkins know if you have any questions about this process.

Reminders

Leadership EDIT Summit

from Student Services

Hello!

We are thrilled to invite you to attend the Leadership EDIT Summit on Friday, June 17, 2022. Along with our partners from around the country, our goal is to create a cohort of building and district leaders who are focused on creating equitable and trauma-informed systems.

Participants will leave the Leadership EDIT Summit with increased capacity to engage in transformative change within their systems. Additionally, our networking sessions will build a foundation for building and district level leaders to consult, collaborate, and connect with one another.

This conference includes keynotes, multiple breakout sessions and two networking sessions for leaders. Highlights Include:

Opening Keynote: Mr. Jim Sporleder, Consultant and former Principal of Lincoln HS in Walla Walla, WA
Closing Keynote: Dr. Lateshia Woodley – Assistant Superintendent of Student Support, Kansas City (MO) Public Schools

Building Leader Networking Session: Led by Jim Sporleder, Consultant and former Principal of Lincoln HS in Walla Walla, WA
District Leader Networking: Led by David Spellmon, Behavioral Specialist, HipHop Pedagogy Coach, Positive Archer Solutions

Crowdcast Link

Connector Deadline Approaches

from Diploma+
The use of Connector is going very well this spring. Please remind your teachers time is almost up to submit their live session request-the deadline is Friday, April 29th. FA week for Diploma+ Careers is May 2nd so lots of fun Connector sessions are right around the corner.
Connector Goals (Word document)

Trauma Sensitive and Resilient Schools MiniGrant

from Student Services

Reminder about mini-grant funding:

– $500 to spend by August 1, 2022
– Funds must support your implementation of Trauma Sensitive and Resilient Schools.
– You must be able to articulate how these funds will help you achieve your TSRS Goal (or BSEL Goal)
– You must request funds BEFORE you spend them. Student Services will no longer approve the use of mini grant funds without prior approval.

As always, please let Brittany Talley know what questions you have, or how she can  support your work!

Trauma Sensitive PD Scholarships (please share with your staff)

from Student Services

The Trauma Sensitive and Resilient Schools Initiative is offering PD scholarships this summer! Student Services will pay the registration fee for any staff member who is interested in attending a training related to: trauma, social-emotional learning, or diversity, equity and inclusion.

Trainings must be completed over summer break and attendees will provide a 15-20 minute presentation on their learning.

Please have staff complete this form if they are interested!

Art Uploaded – Digital Student Art Show

from IARC

KCKPS launched our digital art show – Art Uploaded. Please see the postcard for the link. This link will be shared on the district’s social media. Additionally, art teachers shared with their students. Please take time to view the show and share on your respective school platforms.

Use the menu in the upper left to quickly find your respective school.

Lump Sum Information

from Communications

Please share this with your certified staff:

This year’s Lump Sum Request/Rescind form is available now through April 29th. You can find the information at the top of the Staff Links page on the website.

3rd-5th Grade Student Surveys Open April 1 – April 30

from Federal Programs

The window is open for the 3rd-5th grade student survey!  Surveys will run 4/1/22 through 4/30/22 to gather data on culture, climate, equity & inclusion, and instructional programs.

DATA will be used for KESA, District Strategic Plan, and in your School Improvement Plans. It’s important for all elementary schools to have strong participation rates in order for the responses to be a valid data source.

Please work with your teachers to make sure ALL 3rd – 5th grade students have an opportunity to participate in the survey.  The first page of the survey includes drop down menus where students will select a language in which to complete the survey, their race/ethnicity, and also their school.

English, Spanish, Hakka Chin, Hmong, Kiswahili, Nepali, Somali, Arabic, Burmese Survey Link

Karen Survey Link

Thanks for your help in collecting this important data! For questions, email or call Lisa Walker.

New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages

from Communications

Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use.  The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.

Before we launch this temporary intranet, however, we need a lot of old data updated or even removed.  To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.

New District Letterhead

from Communications

Please use this letterhead template for district communications.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

Action Items

For All Principals

New Custodial Services Scorecard  for the 2022-23 School Year

from Facilities
We will start off the new school year with a Custodial Services Score Card. This Google Doc is used by principals to identify their custodial staff’s performance level and will allow us to see where improvement is needed within the district.

The Score Card is sent monthly to all principals and others administrators for completion. Click here to view it.

Informational Items

For All Administrators

Erasing the Red Lines: Are Our Schools Embracing the Future or Embodying the Past?

from Diversity, Equity, and Inclusion

Join Mrs. Canise L. Salinas-Willich and Dr. Zakry Akagi-Bustin on Thursday, April 28, 2022 as they will be panelists at the Erasing the Red Lines: Are Our Schools Embracing the Future or Embodying the Past? event hosted by the American Public Square at William Jewell.

Topic: Erasing the red lines: Are our schools embracing the future or embodying the past?

Many community members believe no area is more urgently in need of change than education. The socio-economic impact and varied access to resources directly affects students based on the demographics of their student bodies. As we move forward, we are challenged with how to make long-lasting change and whether education is indeed a pathway to a more equal and equitable society.

Join American Public Square at Jewell and its Student Ambassadors for a conversation about education reform. Our panel will discuss whether our schools are designed to prepare students for success in the 21st Century, and highlight what role diversity plays in students’ vision of the ideal school.

The program will be moderated by:

Mará Rose Williams, Writer- The Kansas City Star Editorial Board.

When and Where:
Thursday, April 28, 2022
The event will be held at the Plaza branch of the Kansas City Public Library: 4801 Main St., Kansas City, MO.

Doors open at 6 PM and the formal program will run from 6:30 to 7:45 PM a live streaming option is also available.
Admission is free, but please register at the event page here.

For All Principals

Masks are Optional Circle

from Student Services
Our school staff have been faced with helping students use masks during this school year. With masks now optional in our schools, having a discussion about this to ensure that everyone feels safe and supported may be beneficial in our classrooms. The goal of this document is to provide a tool for classroom teachers to hold a proactive conversation and safe space to discuss their thoughts and feelings about masks being optional.

Reminders

May Supplemental Payment

from Human Resources
This is a reminder that names for the May 31, 2022, supplemental payments are due to HR by Friday, April 29, 2022. Here is a link for Elementary entries. Please work with your building Athletic Director to submit Secondary entries. You may reach out to Ana Perez-Matthews if you have any questions.

Assessment Updates

from DERA
Important Dates

• KAP General Summative Assessment: Monday, March 21 – Friday, April 29
• DLM: Monday, February 7 – Friday, April 29
• FastBridge Screener:
  • Early Childhood:  Monday, April 25 – Friday, May 20
  • K-12: Monday, May 2 – Friday, May 20
  • Review Assessment Schedule for further details

KAP Completion & Scores

• Keep an eye on your building’s KAP completion rate:
  • KITE > Dashboard > Testing Summary

• Which kids have not been tested?
  • KITE > Reports > Data Extracts > KAP Test Administration Monitoring

• Student Scores Report will be available during the week of May 2nd except for Grade 10 Math. Grade 10 Math will not be available until Fall 2022 as standard setting and cut scores are completed in Summer of 2022. KSDE is putting a note in the Parent Portal why Grade 10 math is not available. 

KAP/DLM Special Circumstance Code Deadline: Friday, April 29, 2022.

See directions on how to enter SC Codes

• No Special Circumstance Codes can be entered once the window closes on Friday, 4/29.  The page will become unavailable.
• Failure to enter SC codes will result in a zero being recorded for those students’ assessments.  This will directly impact your campus aggregate scores and/or participation rates.

HGSS

• Scores should be collected and entered into Infinite Campus by the classroom teacher (click here to download instructions for score entry). We are still allowing the elementary and middle school scores to be added through Friday, April 22nd, 2022. The window for the high school HGSS assessment closes on Friday, May 20th, 2022. Please note that all K-12 students should be assessed using the HGSS scoring rubric before the window closes. Please contact the DERA Team with any questions you may have at dera@kckps.org.

Guidelines for Supervisors/Principals for NHO

from Human Resources

 New Hire Orientation

Suggested Responsibilities of Supervisors/Principals 

Research shows that there is a direct correlation between a quality onboarding experience and employee retention. This is the reason for the changes we are making to orientation.

The intent of the changes is to increase the quality of the experience and retention of employees in KCKPS, as well as allowing new hires to start the morning following BOE approval.

The schedule for orientation is three half-days held on the Friday, Monday and Tuesday prior to each BOE meeting. (Schedule is below) In addition to the trainings provided by the district, the expectation is for supervisors/principals (or their designee) to provide training at their work site during the hours they are not attending required orientation. This training should include job and site-specific training.  A list of possible trainings is provided to assist you in your planning.  

Before the New Hire’s First Day on the Job

• Notify new hire when and where to arrive during their job and site-specific training
• Where they are required to park
• Person they should be meeting with at their worksite
• Making sure their working area is set-up and ready
• Materials and equipment issued (as appropriate) 

Fundamentals

• Introduce new hire to key staff
• Explain hours of work/shift
• Grooming and dress code
• Explain training procedures and expectations
• Performance evaluation
• Employee handbook
• Illustrate the “big picture “– how each position relates to the others on the team
• Share your school’s/ department’s vision, mission and values
• Assign the new hire a “buddy” who can answer simple procedural questions
  • NOTE: First/Second year teachers require a mentor; that name should be given to Ms. Lindsey Schneider

The Basics

• Point out the location of the restroom, work room, break room, etc.
• Provide a tour of the facility
• Show where new hire is to store personal belongings 

Policies and Standards

• Review policy on internet and phone usage during work time

• Discipline philosophy
• Reporting absences
• Harassment and bullying-free workplace
• On-the-job training
• Overtime practice for non-salaried employees
• Personal use of equipment and supplies
• Negotiated agreement for instructional staff

Workplace Security, Safety and Emergency Procedures

• How to lock/secure work place
• How to call for help

• How to deal with a threatening employee or parent
• Fire procedures
• Personal safety procedures
• Reporting accidents
• First aid room/resources
• COVID-19 Health & Safety Plan
• COVID-19 Health & Safety protocols, procedures and policies
• Personal protective equipment

Set Job and Site Expectations

• Probationary period and performance-appraisal timelines
• Review the job description, pointing out employee expectations in regards to:

• • Major duties and responsibilities
  • Performance standards
  • Hours
  • Staff meetings
  • Workload
  • Training

New Hire Orientation Dates (remaining this year)

In-Person *	Zoom**	Zoom**
May 6	May 9	May 10
May 20	May 23	May 24
June 10	June 13	June 14
June 24	June 27	June 28
July 15	July 18	July 19

* Location at Central Office computer lab (268).
** Location to be determined by supervisor (home vs. site) 

Leadership EDIT Summit

from Student Services

Hello!

We are thrilled to invite you to attend the Leadership EDIT Summit on Friday, June 17, 2022. Along with our partners from around the country, our goal is to create a cohort of building and district leaders who are focused on creating equitable and trauma-informed systems.

Participants will leave the Leadership EDIT Summit with increased capacity to engage in transformative change within their systems. Additionally, our networking sessions will build a foundation for building and district level leaders to consult, collaborate, and connect with one another.

This conference includes keynotes, multiple breakout sessions and two networking sessions for leaders. Highlights Include:

Opening Keynote: Mr. Jim Sporleder, Consultant and former Principal of Lincoln HS in Walla Walla, WA
Closing Keynote: Dr. Lateshia Woodley – Assistant Superintendent of Student Support, Kansas City (MO) Public Schools

Building Leader Networking Session: Led by Jim Sporleder, Consultant and former Principal of Lincoln HS in Walla Walla, WA
District Leader Networking: Led by David Spellmon, Behavioral Specialist, HipHop Pedagogy Coach, Positive Archer Solutions

Crowdcast Link

Connector Deadline Approaches

from Diploma+
The use of Connector is going very well this spring. Please remind your teachers time is almost up to submit their live session request-the deadline is Friday, April 29th. FA week for Diploma+ Careers is May 2nd so lots of fun Connector sessions are right around the corner.
Connector Goals (Word document)

Trauma Sensitive and Resilient Schools MiniGrant

from Student Services

Reminder about mini-grant funding:

– $500 to spend by August 1, 2022
– Funds must support your implementation of Trauma Sensitive and Resilient Schools.
– You must be able to articulate how these funds will help you achieve your TSRS Goal (or BSEL Goal)
– You must request funds BEFORE you spend them. Student Services will no longer approve the use of mini grant funds without prior approval.

As always, please let Brittany Talley know what questions you have, or how she can  support your work!

Trauma Sensitive PD Scholarships (please share with your staff)

from Student Services

The Trauma Sensitive and Resilient Schools Initiative is offering PD scholarships this summer! Student Services will pay the registration fee for any staff member who is interested in attending a training related to: trauma, social-emotional learning, or diversity, equity and inclusion.

Trainings must be completed over summer break and attendees will provide a 15-20 minute presentation on their learning.

Please have staff complete this form if they are interested!

Art Uploaded – Digital Student Art Show

from IARC

KCKPS launched our digital art show – Art Uploaded. Please see the postcard for the link. This link will be shared on the district’s social media. Additionally, art teachers shared with their students. Please take time to view the show and share on your respective school platforms.

Use the menu in the upper left to quickly find your respective school.

Lump Sum Information

from Communications

Please share this with your certified staff:

This year’s Lump Sum Request/Rescind form is available now through April 29th. You can find the information at the top of the Staff Links page on the website.

3rd-5th Grade Student Surveys Open April 1 – April 30

from Federal Programs

The window is open for the 3rd-5th grade student survey!  Surveys will run 4/1/22 through 4/30/22 to gather data on culture, climate, equity & inclusion, and instructional programs.

DATA will be used for KESA, District Strategic Plan, and in your School Improvement Plans. It’s important for all elementary schools to have strong participation rates in order for the responses to be a valid data source.

Please work with your teachers to make sure ALL 3rd – 5th grade students have an opportunity to participate in the survey.  The first page of the survey includes drop down menus where students will select a language in which to complete the survey, their race/ethnicity, and also their school.

English, Spanish, Hakka Chin, Hmong, Kiswahili, Nepali, Somali, Arabic, Burmese Survey Link

Karen Survey Link

Thanks for your help in collecting this important data! For questions, email or call Lisa Walker.

New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages

from Communications

Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use.  The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.

Before we launch this temporary intranet, however, we need a lot of old data updated or even removed.  To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.

New District Letterhead

from Communications

Please use this letterhead template for district communications.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

Action Items

For All Principals

May Supplemental Payment

from Human Resources
This is a reminder that names for the May 31, 2022, supplemental payments are due to HR by Friday, April 29, 2022. Here is a link for Elementary entries. Please work with your building Athletic Director to submit Secondary entries. You may reach out to Ana Perez-Matthews if you have any questions.

Assessment Updates

from DERA
Important Dates

• KAP General Summative Assessment: Monday, March 21 – Friday, April 29
• DLM: Monday, February 7 – Friday, April 29
• FastBridge Screener:
  • Early Childhood:  Monday, April 25 – Friday, May 20
  • K-12: Monday, May 2 – Friday, May 20
  • Review Assessment Schedule for further details

KAP Completion & Scores

• Keep an eye on your building’s KAP completion rate:
  • KITE > Dashboard > Testing Summary

• Which kids have not been tested?
  • KITE > Reports > Data Extracts > KAP Test Administration Monitoring

• Student Scores Report will be available during the week of May 2nd except for Grade 10 Math. Grade 10 Math will not be available until Fall 2022 as standard setting and cut scores are completed in Summer of 2022. KSDE is putting a note in the Parent Portal why Grade 10 math is not available. 

KAP/DLM Special Circumstance Code Deadline: Friday, April 29, 2022.

See directions on how to enter SC Codes

• No Special Circumstance Codes can be entered once the window closes on Friday, 4/29.  The page will become unavailable.
• Failure to enter SC codes will result in a zero being recorded for those students’ assessments.  This will directly impact your campus aggregate scores and/or participation rates.

HGSS

• Scores should be collected and entered into Infinite Campus by the classroom teacher (click here to download instructions for score entry). We are still allowing the elementary and middle school scores to be added through Friday, April 22nd, 2022. The window for the high school HGSS assessment closes on Friday, May 20th, 2022. Please note that all K-12 students should be assessed using the HGSS scoring rubric before the window closes. Please contact the DERA Team with any questions you may have at dera@kckps.org.

Informational Items

For All Administrators

KCKCC Kids on Campus 2022 Summer Camp Program

from Communications

Kansas City Kansas Community College will be offering the community summer camp programming after  USD-500 Summer School. In addition, we are also recruiting educators to work Kids on Campus for the summer season.

Please disperse these two flyers to KCKPS families to inform them of this opportunity!

Kids On Campus Hire Flyer PDF

Kids on Campus PDF

Language Support Guide

from Student Services

Here is the KCKPS Language Support Guide we mentioned yesterday. You can also find this in the Principal’s Handbook (Student Services/Language Support).

If you need additional information, please do not hesitate to reach out to language.support@kckps.org or naomi.tolentino@kckps.org.

Guidelines for Supervisors/Principals for NHO

from Human Resources

 New Hire Orientation

Suggested Responsibilities of Supervisors/Principals 

Research shows that there is a direct correlation between a quality onboarding experience and employee retention. This is the reason for the changes we are making to orientation.

The intent of the changes is to increase the quality of the experience and retention of employees in KCKPS, as well as allowing new hires to start the morning following BOE approval.

The schedule for orientation is three half-days held on the Friday, Monday and Tuesday prior to each BOE meeting. (Schedule is below) In addition to the trainings provided by the district, the expectation is for supervisors/principals (or their designee) to provide training at their work site during the hours they are not attending required orientation. This training should include job and site-specific training.  A list of possible trainings is provided to assist you in your planning.  

Before the New Hire’s First Day on the Job

• Notify new hire when and where to arrive during their job and site-specific training
• Where they are required to park
• Person they should be meeting with at their worksite
• Making sure their working area is set-up and ready
• Materials and equipment issued (as appropriate) 

Fundamentals

• Introduce new hire to key staff
• Explain hours of work/shift
• Grooming and dress code
• Explain training procedures and expectations
• Performance evaluation
• Employee handbook
• Illustrate the “big picture “– how each position relates to the others on the team
• Share your school’s/ department’s vision, mission and values
• Assign the new hire a “buddy” who can answer simple procedural questions
  • NOTE: First/Second year teachers require a mentor; that name should be given to Ms. Lindsey Schneider

The Basics

• Point out the location of the restroom, work room, break room, etc.
• Provide a tour of the facility
• Show where new hire is to store personal belongings 

Policies and Standards

• Review policy on internet and phone usage during work time

• Discipline philosophy
• Reporting absences
• Harassment and bullying-free workplace
• On-the-job training
• Overtime practice for non-salaried employees
• Personal use of equipment and supplies
• Negotiated agreement for instructional staff

Workplace Security, Safety and Emergency Procedures

• How to lock/secure work place
• How to call for help

• How to deal with a threatening employee or parent
• Fire procedures
• Personal safety procedures
• Reporting accidents
• First aid room/resources
• COVID-19 Health & Safety Plan
• COVID-19 Health & Safety protocols, procedures and policies
• Personal protective equipment

Set Job and Site Expectations

• Probationary period and performance-appraisal timelines
• Review the job description, pointing out employee expectations in regards to:

• • Major duties and responsibilities
  • Performance standards
  • Hours
  • Staff meetings
  • Workload
  • Training

New Hire Orientation Dates (remaining this year)

In-Person *	Zoom**	Zoom**
May 6	May 9	May 10
May 20	May 23	May 24
June 10	June 13	June 14
June 24	June 27	June 28
July 15	July 18	July 19

* Location at Central Office computer lab (268).
** Location to be determined by supervisor (home vs. site) 

Reminders

Math Week May 9-13

from Diploma+

KCK is taking part, again this year, in an exciting national event called Remake Learning Days. Between May 6-16 fantastic opportunities to celebrate learning inside and outside of the classroom will be taking place all over the KC region.

KCK is joining in by Celebrating Math with a FREE week of Math games offered from May 9-13. You might remember these games from last year. Of course, we will have a little competition going on between the elementary schools to spice up the event. Last year Grant Elementary and Eugene Ware Elementary won the competition with the most minutes played. Can your building take the lead this year? More information and links will be coming soon so be on the lookout😊

Leadership EDIT Summit

from Student Services

Hello!

We are thrilled to invite you to attend the Leadership EDIT Summit on Friday, June 17, 2022. Along with our partners from around the country, our goal is to create a cohort of building and district leaders who are focused on creating equitable and trauma-informed systems.

Participants will leave the Leadership EDIT Summit with increased capacity to engage in transformative change within their systems. Additionally, our networking sessions will build a foundation for building and district level leaders to consult, collaborate, and connect with one another.

This conference includes keynotes, multiple breakout sessions and two networking sessions for leaders. Highlights Include:

Opening Keynote: Mr. Jim Sporleder, Consultant and former Principal of Lincoln HS in Walla Walla, WA
Closing Keynote: Dr. Lateshia Woodley – Assistant Superintendent of Student Support, Kansas City (MO) Public Schools

Building Leader Networking Session: Led by Jim Sporleder, Consultant and former Principal of Lincoln HS in Walla Walla, WA
District Leader Networking: Led by David Spellmon, Behavioral Specialist, HipHop Pedagogy Coach, Positive Archer Solutions

Crowdcast Link

Connector Deadline Approaches

from Diploma+
The use of Connector is going very well this spring. Please remind your teachers time is almost up to submit their live session request-the deadline is Friday, April 29th. FA week for Diploma+ Careers is May 2nd so lots of fun Connector sessions are right around the corner.
Connector Goals (Word document)

Update to Bully/Harassment Protocol

from IIOs

There has been an update to the notification process for bully/harassment reports:

1. Report is submitted and goes out to the Principal, Assistant Principal/Title IX Coordinator, IIO, Title IX, and HR.
2. Title IX officer(s) will provide a response to each report regarding initial nexus to Title IX and advise on follow-up Title IX steps, if applicable.
3. The responsible administrator, Principal or Assistant Principal, responds and verifies they have received the report, they will be the designated administrator to investigate
4. Once they have investigated, or determined that additional assistance is needed from either Title IX or HR, they will respond, with all parties copied, with an update.

Possible ESL Student Report

from ESOL
Buildings should ensure that a staff member is pulling the “Possible ESL Student” report weekly. This is to ensure that we are meeting state compliance of screening new students before two weeks of attendance in school. There are still 88 students who have not been screened to see if they qualify for services and most of them enrolled in the first quarter. ESOL teachers have been given access to this report under the ESL Notification group. They should run it at least once a week to determine who should be given the KELPA-P. If teachers find out that any student on the report should not be on this list because their language information is wrong and the student and their parents only speak English, email Dasiel Suarez so we can remove that student from the report. At this point, the goal is that we can identify all the students on the report who may need ESL support before the school year is over.

Transition & Monitor Forms

from ESOL
Transition and monitoring forms are to be completed by May 1st. Forms can be accessed on the ESOL Website and need to be signed and sent either through email or inner-school mail to Dasiel Suarez. Forms are to be uploaded to the Person Documents section in Infinite Campus.
Reports can be run as follows in Infinite Campus to identify students:

• Run the “Code 4 with Teacher” report. Fill out the Transition Year Form for all the students on that report to move them from code 4 to 6.
• Run the “Code 6-7 with Teacher” report. Fill out the Year One Monitor Form for all code 6 students to move them to code 7 and fill out the Year Two Monitor Form for all code 7 students to move them to code 8.
  

  ILP Completion

  from ESOL

  Students who are coded as ESL will need a 2021-2022 Individual Learning Plan (ILP) re-visited and closed out for the academic year. The window for ILP has now opened and all ILPs are due May 6th. As a reminder, the process to complete ILPs has changed and is now done in Infinite Campus. The purpose of the ILP is to aid the teacher with their instruction and goal set for student growth in proficiency.

  Administrators will receive a Certify report indicating ILPs number of ILPs to complete and the number finished. This report is to assist with the monitoring of the compliance task.

  Questions regarding ILP process contact: Jacqueline Rodriguez
  Questions regarding Infinite Campus and ILP process contact: Connie Thao

  How to Revisit ILP in Infinite Campus (Word Doc)

Trauma Sensitive and Resilient Schools MiniGrant

from Student Services

Reminder about mini-grant funding:

– $500 to spend by August 1, 2022
– Funds must support your implementation of Trauma Sensitive and Resilient Schools.
– You must be able to articulate how these funds will help you achieve your TSRS Goal (or BSEL Goal)
– You must request funds BEFORE you spend them. Student Services will no longer approve the use of mini grant funds without prior approval.

As always, please let Brittany Talley know what questions you have, or how she can  support your work!

Trauma Sensitive PD Scholarships (please share with your staff)

from Student Services

The Trauma Sensitive and Resilient Schools Initiative is offering PD scholarships this summer! Student Services will pay the registration fee for any staff member who is interested in attending a training related to: trauma, social-emotional learning, or diversity, equity and inclusion.

Trainings must be completed over summer break and attendees will provide a 15-20 minute presentation on their learning.

Please have staff complete this form if they are interested!

Art Uploaded – Digital Student Art Show

from IARC

KCKPS launched our digital art show – Art Uploaded. Please see the postcard for the link. This link will be shared on the district’s social media. Additionally, art teachers shared with their students. Please take time to view the show and share on your respective school platforms.

Use the menu in the upper left to quickly find your respective school.

Lump Sum Information

from Communications

Please share this with your certified staff:

This year’s Lump Sum Request/Rescind form is available now through April 29th. You can find the information at the top of the Staff Links page on the website.

3rd-5th Grade Student Surveys Open April 1 – April 30

from Federal Programs

The window is open for the 3rd-5th grade student survey!  Surveys will run 4/1/22 through 4/30/22 to gather data on culture, climate, equity & inclusion, and instructional programs.

DATA will be used for KESA, District Strategic Plan, and in your School Improvement Plans. It’s important for all elementary schools to have strong participation rates in order for the responses to be a valid data source.

Please work with your teachers to make sure ALL 3rd – 5th grade students have an opportunity to participate in the survey.  The first page of the survey includes drop down menus where students will select a language in which to complete the survey, their race/ethnicity, and also their school.

English, Spanish, Hakka Chin, Hmong, Kiswahili, Nepali, Somali, Arabic, Burmese Survey Link

Karen Survey Link

Thanks for your help in collecting this important data! For questions, email or call Lisa Walker.

New Staff Intranet Launching Soon/Review of District Forms and Departmental Pages

from Communications

Due to new and ongoing issues with the old intranet system, we are launching a temporary (but more user-friendly and accessible) staff intranet for everyone’s use.  The new, temporary intranet will also have a section titled “Administrators’ Corner,” with links to this newsletter’s homepage, admin-only form links, and more.

Before we launch this temporary intranet, however, we need a lot of old data updated or even removed.  To start, there is a page that housed a number of all-purpose forms and manuals; if your department handles any of these forms (or used to), please visit this link and send any changes needed to forms or links directly to Mike Keener as soon as you can, as it will help speed along the live launch of this new intranet page. Additionally, let him know about any other content on either the live site (or old intranet) that needs to be edited for inclusion on the new site.

New District Letterhead

from Communications

Please use this letterhead template for district communications.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/