Administrators' Notice

Action Items

For All Administrators (Action)

Bullying Prevention Site Action Plans

From Student Services

Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?

Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.

Bullying Prevention Month and Unity Day

From Student ServicesOctober is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.

Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.

For Secondary Administrators (Action)

The yearly dyslexia training refresher should be shared with the following KSDE/KCKPS state mandated teachers:

Special Education (all levels)
English as a Second Language (all levels)
Reading Specialists (all levels)
Secondary ELA

The dyslexia training refresher video and participant Google Slide deck are provided in the Secondary Dyslexia Canvas course. This is not intended to be an asynchronous training but an opportunity for teachers to engage in review discussion and ask questions for clarity though either PLC or PD. Secondary instructional coaches have already engaged in this training. This training should be completed by all mandated educators by the end of the second quarter. The video provides opportunities to pause and allow processing time. An exit slip is embedded to document completion for KSDE and ask unanswered questions. This training video, before breaks for discussion/processing, is 23 minutes in length.

If you have questions about the process or the resources, please contact tracy.cooper@kckps.org.

For All Principals (Action Item)

KSDE/KCKPS Mandatory Dyslexia Training for New and Beginning Teachers

From Curriculum & Instruction

The KCKPS 2021-2022 new teachers certified in the following areas are required to complete the series of mandatory training modules for the KSDE Dyslexia Initiative:

Elementary General Education
Special Education (all levels)
English as a Second Language (all levels)
Reading Specialists (all levels)
Secondary ELA

KCKPS New Teacher Dyslexia Training will be offered on the following days & times:

September 22, 2021
For new middle school teachers (1:30-3:30)
For new 9:00am elementary school teachers (2:30-4:30)

September 29, 2021
For new high school teachers (1:00-3:00)
For new 8:30 am elementary school teachers (2:00-4:00)

The first module will be provided to all new teachers, via ZOOM. Instead of attending the district content PD day, new teachers will attend the Dyslexia Training Zoom session. District personnel leading the district content PD are aware the new teachers will not attend the content PD. New teachers will not be asked to “make-up” or complete any tasks missed.

All remaining modules for the Dyslexia Training will be completed asynchronously through the Elementary or Secondary Dyslexia Canvas courses. Information will be provided directly to new teachers when they attend their designated session listed above.

We recognize asynchronous learning will likely take place outside the teachers’ 8-hour workday. Therefore, upon completion of the remaining modules in the Dyslexia Training Canvas course, new teachers shall be subject to compensation for five hours of extra duty at the rate of $20.72 per hour. All modules must be completed prior to submitting a timesheet for compensation. The process for teachers to submit timesheets will be shared during the initial sessions on September 22 or September 29. All mandatory dyslexia training must be complete by November 12, 2021.

The zoom link for the sessions will be provided in the 21-22 District Content PD – Locations/Links within the “Dyslexia Training for New Teachers” tab.

If you have a teacher hired for the 2021-2022 , who for any reason, is not able to complete the modules within the Canvas course this by November 12, that teacher will need to contact tracy.cooper@kckps.org.

Informational Items

For All Administrators (Informational Item)

New COVID-19 Vaccine Event on October 2, 2021

From Communications & Marketing

Whether it’s your first COVID-19 vaccine or your second dose, KCKPS is happy to be partnering once again with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2^nd from noon until 3pm at J. C. Harmon High School.

COVID-19 Vaccine Facts and Information

In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.

Sports Physical Forms

Pre-Participation Physical Evaluation (English)
Pre-Participation Physical Evaluation (Spanish)

The Health Department will be offering the Pfizer vaccine (two doses) and Johnson & Johnson vaccine (one dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian. With a signed form from a guardian, children 12 and up will be able to receive the COVID-19 vaccination without the guardian present. Those 12 and up must have the paperwork in hand to get the vaccine.

Those that get COVID-19 vaccinations will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.

In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners for free giveaways to get students ready for the winter months. Free food, ice cream and more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”

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IMG_20210914_101219

IMG_20210914_101218

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The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.

If you need a ride, we also have you covered.  KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.

We hope to see you there.

COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish

Posted September 9, 2021

Hispanic Heritage Month Resources (please share with staff)

From Curriculum & Instruction

In honor of Hispanic Heritage Month, celebrated every year from September 15 to October 15, we have gathered free educational resources for you to share with your students. Explore the experiences, culture, and contributions of Hispanic Americans who have shaped history.

Feel free to reach out to the Curriculum and Instruction Department for support.

Hispanic Heritage Month and Module 2 Wrap Up

From Diversity, Equity and Inclusion

From September 15th through October 15th is Hispanic Heritage Month. Through this month, we recognize the achievements and contributions of Hispanic American champions who have inspired others to achieve success!

This link has a great graphic about the history oh Hispanic Heritage Month. Additionally, a link to the Hispanic Heritage month website where teachers can access great resources and materials.

Hispanic Heritage Month Website

The Department of DEI wants to thank you all for attending Module 2 – Implicit Bias Professional Development Session. Here is the ending video from DEI PD on 9/16. Please let us know if have any questions!

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Elementary Principals (Informational Item)

Connector Help Session

From Diploma+

Help is on the way! Please announce to your PreK-5 that a Connector Help hour is available on Tuesday, Sept. 21 from 4:00-5:00. This will be an open Zoom session. They may jump in and get one on one help whenever it is convenient for them.

Connector Help Hour Link

Meeting ID: 899 4436 7897
Passcode: nn0zFJ

Remember: The Strategic Goal for all Elementary classroom teachers is to share at least 1 live Connector session with their students during the fall semester. Now is the time to write the request.

Curriculum Department Open House

From Curriculum & Instruction
We want your feedback! Come and preview the proposed K-3 ELA resources for the 2022-2023 school year. All staff, parents, students, and community members are welcome to come to Central Office Room 132 on Thursday, September 23rd anytime between 4:30 and 6:30. Please use visitor parking and enter through the main entrance.
Open House PDF Flyer

For Elementary & Middle School Principals (Informational Item)

Building Spelling Bee Sponsors & Wyandotte County Spelling Bee

From Curriculum & Instruction

Just a friendly reminder, that the 2022 Wyandotte County Spelling Bee, hosted by KCKPS, will be held on Saturday, February 5 at 9:30. The event format (online or in-person) is currently undecided. Building spelling bee sponsors will organize a process at the building level (elementary & middle schools, grades 3-8) to determine a student to represent each building at the county spelling bee. The building administrator or chosen sponsor in each building must complete the form linked below no later than Friday, October 1. Each building/sponsor will be registered with Scripps National Spelling Bee to support preparation for the building and county bees.

Please complete the form even if your building chooses not to participate.

We will also schedule a district on-line meeting for sponsors in late October or early November. One building sponsor per building will be compensated for 10 extra duty hours.
Please contact tracy.cooper@kckps.org with any questions.

For Secondary Principals (Informational Item)

Canvas Training Sign-up for your school

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link  to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

For Building Administrators (Informational Item)

SAEBRS/mySAEBRS Extension

From Multi-Tiered System of Supports (MTSS)
Just a reminder that we are administering both the mySAEBRS (student SEL self-assessment for 3rd-12th grade) and the SAEBRS (teacher administered on each student – K-12th grade). Previous communication regarding the SAEBRS and mySAEBRS was shared on 9-10-21 and 9-14-21 through the Administrators Desk. Based on feedback from the system, some may have forgotten that we were administering those assessments. Therefore, to ensure we can get as many 3rd-12th grade students to take the mySAEBRS, we have extended the window until September 30. The SAEBRS window is currently open and will close on September 30th as well. Please refer to the Comprehensive Assessment Plan  for the assessment schedule.

For All Principals (Informational Item)

2021 Career Expo KC for Middle & High School Students

From Communications & Marketing

Please share with your teachers and staff.

Join us for a VIRTUAL, live, interactive event that will help students explore high-demand jobs in public service.

Register your school today!

We invite you to sign up your school for the region’s fourth Public Service Youth Career Expo which takes place Nov. 3-4, 2021. This free, virtual event will help middle and high-school students explore high-demand and rewarding career opportunities in local government. Cities and counties across the Kansas City region have joined forces to co-sponsor this high-impact event giving students the opportunity to interact with local public sector employees in 10 different public sector career areas.

Join one or many of the interactive sessions that will be available over two days. Each career area will present two times the first day and two times the second day. Four simultaneous sessions will run each hour. Each session will last 45 minutes, with a 15 minute break between each. Schedules have been reversed for the second day to give schools maximum options to attend sessions that fit their schedules.

Register your public, private, charter, or homeschool classroom today!

* No individual student registrations, please.

Registration is open through Oct. 15, 2021. Sign up HERE!

Solicitations from External Agency Recruiters about SPED Staffing

From Special Education

Please refrain from communicating with external staffing agencies regarding SPED staffing needs. These solicitations do not follow internal policy relevant to SPED contracts. SPED agency staffing decisions are centralized within the SPED department. We have multiple agencies with whom we contract staff. The recent communications from Travelers are solicitations that circumvent the Wyandotte Comprehensive SPED Cooperative contract approval process.

Thank you principals for alerting SPED leadership to this issue. Please forward those communications to your SPED Coordinator who will alert SPED Executive Leadership. Dr. Lawrie and Dana Nelson are authorized to communicate with agencies and/or make staffing decisions.

NCTM Virtual Conference for KCKPS Math Teachers

From Federal Programs

Consider using some of your building budget to send KCKPS Math Teachers to the National Council of Teachers of Mathematics (NCTM), NCTM 2021 Fall Virtual Conference. The conference will be held November 17- 20 and will focus on the strategies, technologies and resources you need to support student learning and well-being throughout the year.

NCTM Virtual Conferences have connected thousands of mathematics educators to network, share and learn innovative teaching approaches in their classrooms.

Register before October 20 and save up to 10%. Registration includes access to all sessions for 45 days after the conference ends. Don’t miss this unparalleled learning and networking opportunity. #NCTMVC21

Action Items

For All Administrators (Action)

Bullying Prevention Site Action Plans

From Student Services

Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?

Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.

Bullying Prevention Month and Unity Day

From Student ServicesOctober is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.

Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.

For Secondary Administrators (Action)

KCTC Survey

From Student Services

Our district utilizes the Kansas Communities That Cares (KCTC) Survey to gather information needed to plan prevention strategies and judge their effectiveness, measure the district’s social-emotional strengths and weaknesses, and provide data for our current KESA plan. Between November 2021 and January 2022, our district’s 6th, 8th, 10th, and 12th grade students will be participating in the KCTC survey and we are asking for your help in doing this. Please complete the linked spreadsheet with your point of contact for the KCTC survey (KCTC Point of Contact Spreadsheet) by September 17th. This person can be a counselor, FACES, or another individual who supports KCTC administration in your building.

KCTC Info PDF

Informational Items

For All Administrators (Informational Item)

Hispanic Heritage Month and Module 2 Wrap Up

From Diversity, Equity and Inclusion

From September 15th through October 15th is Hispanic Heritage Month. Through this month, we recognize the achievements and contributions of Hispanic American champions who have inspired others to achieve success!

This link has a great graphic about the history oh Hispanic Heritage Month. Additionally, a link to the Hispanic Heritage month website where teachers can access great resources and materials.

Hispanic Heritage Month Website

The Department of DEI wants to thank you all for attending Module 2 – Implicit Bias Professional Development Session. Here is the ending video from DEI PD on 9/16. Please let us know if have any questions!

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

21-22 Mandatory Training

From Human Resources

Principals and Department Leaders,

Please review the attached document. Staff listed on this document have enrolled but have NOT completed the 21-22 Mandatory Training in Frontline.

Find your staff who have NOT completed the 21-22 Mandatory Training in Frontline (showing as N/A on the sheet.) Direct them to complete the 21-22 Mandatory Training in Frontline by end of business on Wednesday, September 15, 2021.

If you or your staff have any technical questions about Frontline, please contact your building IDP Representative. If the IPD Rep is having issues they can reach out to their contact in HR. Brief directions on how to view the videos are below.

Please note – HR will send an updated completion list on Friday for the 21-22 Mandatory Training in Frontline.

Action Item: Share the information below with your staff who have NOT completed the 21-22 Mandatory Training in Frontline:

Staff,

Our records indicate you have not completed the 21-22 Mandatory Training in Frontline. You have until the end of business on Wednesday, September 15, 2021, to complete the training.

Steps to view the 21-22 Mandatory Training in Frontline:
Login to Frontline Professional Growth
Click on Learning Plan
Find the trainings, KCKPS Mandatory Training 2021-2022, under Approved and/or In-Progress
Click Manage next to the training
Click Launch on both screens that pop up
View all videos on the list to completion
If you have watched the video to the end, but it is not showing as complete, log out of Frontline and log back in; the video should then show as complete.

If you have any technical questions about Frontline, please contact your building IDP Representative.
Thank you.

For Elementary Principals (Informational Item)

Connector Help Session

From Diploma+

Help is on the way! Please announce to your PreK-5 that a Connector Help hour is available on Tuesday, Sept. 21 from 4:00-5:00. This will be an open Zoom session. They may jump in and get one on one help whenever it is convenient for them.

Connector Help Hour Link

Meeting ID: 899 4436 7897
Passcode: nn0zFJ

Remember: The Strategic Goal for all Elementary classroom teachers is to share at least 1 live Connector session with their students during the fall semester. Now is the time to write the request.

Pat on the Back!!

From Diploma+

Teachers in these buildings are already requesting live sessions on the Connector!

Banneker
Caruthers
Claude Huyck
Eugene Ware
Frances Willard
Frank Rushton
Hazel Grove
John Fiske
Lindbergh
Mark Twain
McKinley
ME Pearson
Quindaro
Stony Point North
TA Edison
West Park
Whittier

Principals – we know this does not happen without your support and encouragement. Thanks!!

Curriculum Department Open House

From Curriculum & Instruction
We want your feedback! Come and preview the proposed K-3 ELA resources for the 2022-2023 school year. All staff, parents, students, and community members are welcome to come to Central Office Room 132 on Thursday, September 23rd anytime between 4:30 and 6:30. Please use visitor parking and enter through the main entrance.
Open House PDF Flyer

For Secondary Principals (Informational Item)

Canvas Training Sign-up for your school

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link  to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

For Building Administrators (Informational Item)

SAEBRS/mySAEBRS Extension

From Multi-Tiered System of Supports (MTSS)
Just a reminder that we are administering both the mySAEBRS (student SEL self-assessment for 3rd-12th grade) and the SAEBRS (teacher administered on each student – K-12th grade). Previous communication regarding the SAEBRS and mySAEBRS was shared on 9-10-21 and 9-14-21 through the Administrators Desk. Based on feedback from the system, some may have forgotten that we were administering those assessments. Therefore, to ensure we can get as many 3rd-12th grade students to take the mySAEBRS, we have extended the window until September 30. The SAEBRS window is currently open and will close on September 30th as well. Please refer to the Comprehensive Assessment Plan  for the assessment schedule.
 

Action Items

For All Administrators (Action)

For Building Administrators/Principals/Title IX Coordinators (Action)

SIT Coordinators Meeting – Tuesday, September 21

From Multi-Tiered System of Supports (MTSS)

Please share with your Building SIT Coordinator(s)

Greetings SIT Coordinators and Principals,

Our first SIT Coordinator meeting will be held on Tuesday, September 21 from 4:00pm-5:00pm via Zoom. Principals are invited to attend as well. Please use the following Zoom invite to access our meeting:

Topic: SIT Coordinators Meeting – September 21
Time: Sep 21, 2021 04:00 PM Central Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/89223625554?pwd=YzFSL2dKODZtNFZsRHluL2xidTE0UT09

Meeting ID: 892 2362 5554
Passcode: 488541
__________________________________________________________

Principals, if you have not done so yet, please use this Google sheet [SIT Building Coordinator Contact Sheet] to update the names of your building SIT Coordinators. Please use the following recommendations as you determine who will be your SIT Coordinator for this school year:
– Basic understanding of the SIT process to help lead others through the process in your building
– Credibility with all staff as an instructional leader with knowledge of evidenced-based instructional strategies
– Knowledgeable about the principles of Trauma Sensitive and —Resilient Schools and the ability to apply those when working with children and adults
– Ability to use and coach others on how to use Infinite Campus
– Schedule that allows for attendance at regularly scheduled SIT Coordinator meetings

Principal Approval – September 20th

From ESOL

All EC-5 administrators will need to collect screenshots of push-in schedules for their buildings. Upload these screenshots to the Google Folder for your building, uploads are due September 15th. These need to be collected from ESL staff and any push-in/pull-out support (SPED, Gifted, Reading Intervention). This is the “final approval” for September 20th, this task was previously completed in IC Web. Due September 15th.

All Secondary Administrators will need to collect screenshots of push-in schedules for ESOL aides. Upload these screenshots to the Google Folder for your building, uploads are due September 15th. This is a new task for secondary admin. Due September 15th.

**NO Changes to push-in/pull-out schedules until after October 4th.

For Title I Principals (Action)

Required District Title I Advisory Meeting/Staff & Parent Representatives

From Curriculum & Instruction

The Required District Title I Advisory Meeting will be held virtually this year, due to COVID mitigations. Similar to what we did in 2020-21, we will hold 3 separate virtual advisory meetings to increase engagement opportunities for all participants. The meetings are scheduled as follows:
Tuesday, 9/21/21 – 4:30 – 5:30pm: Argentine/Arrowhead/Central and Elementary Schools (Alpha order-Banneker-Grant)
Wednesday, 9/22/21 – 4:30 – 5:30pm: Carl B Bruce/Gloria Willis and Elementary Schools (Alpha order: Hazel Grove – New Chelsea)
Thursday, 9/23/21 – 4:30 – 5:30pm: Eisenhower/Rosedale and Elementary Schools (Alpha order: New Stanley-Whittier)

Please confirm participation of your required 1 certified staff and 1 parent representative and make sure you’ve forwarded the calendar invitation with the Zoom link to your stakeholders.

Extra duty pay must be pre-approved by BOE.

For Secondary Administrators (Action)

KCTC Survey

From Student Services

Our district utilizes the Kansas Communities That Cares (KCTC) Survey to gather information needed to plan prevention strategies and judge their effectiveness, measure the district’s social-emotional strengths and weaknesses, and provide data for our current KESA plan. Between November 2021 and January 2022, our district’s 6th, 8th, 10th, and 12th grade students will be participating in the KCTC survey and we are asking for your help in doing this. Please complete the linked spreadsheet with your point of contact for the KCTC survey (KCTC Point of Contact Spreadsheet) by September 17th. This person can be a counselor, FACES, or another individual who supports KCTC administration in your building.

KCTC Info PDF

Informational Items

For All Administrators (Informational Item)

New COVID-19 Vaccine Event on October 2, 2021

From Communications & Marketing

Please share this information with your staff and families:

Whether it’s your first Covid-19 vaccine or your second dose, KCKPS is happy to be partnering with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2^nd from noon until 3pm at J. C. Harmon High School.

In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.

The Health Department will be offering the Pfizer vaccine (2-doses) and Johnson & Johnson vaccine (1-dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian.

Those that get vaccinated will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.

In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners  for free giveaways to get students ready for the winter months. Free food, free ice cream, and much more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”

The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.

If you need a ride, we also have you covered.  KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.

We hope to see you there.

COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish

Through collaboration between the National Education Association (NEA) and California Casuality there are three (3) opportunities for members and their schools to benefit.

1. California Casuality Arts and Music Grant ($250)
CalCasMusicArtsGrant.com
2. California Casuality Athletics Grant ($1000)
www.calcasathletics.com
3. $2500 Educator Jackpot
readyfor2500.com/NEA

All new hires in the district (certified and classified) will need to attend the in-person orientation, which are held on the Wednesday following a regular BOE meeting. All trainings will be held at the central office from 8am to 4pm. Please make sure your new hires attend the orientation. If you have questions, contact Sherrie Piedimonte. Thank you!!

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For EC-5 Principals (Informational Item)

PD Recording: Built for These Times – Making the Shift to the Science of Reading

From Curriculum & Instruction

Thank you to everyone who joined us via Zoom for Friday’s special presentation of Built for These Times: Making the Shift to the Science of Reading with Susan Lambert & Natalie Wexler. To view the recording, please use this link. Instructional Coaches have been emailed this recording with specific guidelines for use in PLCs or as PD. Please contact Alli Rice at allison.rice@kckps.org with any questions.

Event Flyer PDF

For Elementary Principals (Informational Item)

Pat on the Back!!

From Diploma+

Teachers in these buildings are already requesting live sessions on the Connector!

Banneker
Caruthers
Claude Huyck
Eugene Ware
Frances Willard
Frank Rushton
Hazel Grove
John Fiske
Lindbergh
Mark Twain
McKinley
ME Pearson
Quindaro
Stony Point North
TA Edison
West Park
Whittier

Principals – we know this does not happen without your support and encouragement. Thanks!!

Curriculum Department Open House

From Curriculum & Instruction
We want your feedback! Come and preview the proposed K-3 ELA resources for the 2022-2023 school year. All staff, parents, students, and community members are welcome to come to Central Office Room 132 on Thursday, September 23rd anytime between 4:30 and 6:30. Please use visitor parking and enter through the main entrance.
Open House PDF Flyer

For Secondary Principals (Informational Item)

Canvas Training for Secondary Schools – Wendy Will Come All Day!

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link  to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

For BusinessPLUS Users (Informational Item)

Lunch & Learn

From Purchasing

The Purchasing Department will be hosting Zoom sessions to go over important information related to purchasing and accounts payable. These sessions will be your opportunity to hear about department processes, resources, staff and hot topics… as well as your chance to ask questions about the things you aren’t really sure about.

We look forward to your participation and seeing you.

Meeting Info PDF

Action Items

For All Administrators (Action)

Update School Improvement Plan (SIP) Indicator Selections by 9:00 AM, Monday, 9/20/2021

From Federal Programs

Annually, the Federal Programs team must submit a required report to KSDE by 9/30/2021. As a part of this annual report, KCKPS will be required to submit a secondary report for EACH school that will include the Indicators your leadership teams have decided to work on as a part of your 2021-22 School Improvement Plans. All plans must be updated in KansaStar with final selections on the 3-5 indicators you plan to focus on for the coming year by Monday, 9/20/2021.

For Building Administrators/Principals/Title IX Coordinators (Action)

United Way Campaign Coming Soon

From Communications & Marketing

As KCKPS gets ready to launch this year’s United Way Campaign, we need your help. This is the time for each of our schools to pick the person who will serve as your school’s point of contact.

Please send that person’s name, email address and phone number either via email to  Juli O’Mealey Simmons  or by filling out this link. We cannot wait to announce this year’s plan to help out a great organization.

Title IX Complaints Issue

From KCKPS Police Department

It has been brought to my attention that several Title IX Complaints being processed by building Coordinators have been missing our Police Department Case Number and or the responding School Resource Officer (SRO/Police Officer) and supervisor/manager (Police Sergeant) name in the applicable spaces of the form under section “notifications.”

I will be addressing these concerns with the Police Management Team and all department staff members (Sergeants, Police Officers, Campus Officers, and Administrative Support Staff). Our goal will be to remind police department staff to make sure this important information passed along to the Title IX Coordinator or Administrator responsible.

Notifications:

●        District Title IX Coordinator/Date:  ____________________

●        Building SRO:  Y / N      SRO Name/Police Supervisor___________________/__________________Case No: _______

●        Other LE Agency Notified:  Y / N                                                                   Agency Name: _______________________

●        Department of Children/Family Services:  Y / N                                            DCF Case No:_________________________

Thank all of you for the individual attention to these details. Compliance is key to our district’s success.

Any questions or concerns please do not hesitate to contact my office or the District Title IX Coordinator’s Office.

Henry R. Horn, Chief of Police

SIT Coordinators Meeting – Tuesday, September 21

From Multi-Tiered System of Supports (MTSS)

Please share with your Building SIT Coordinator(s)

Greetings SIT Coordinators and Principals,

Our first SIT Coordinator meeting will be held on Tuesday, September 21 from 4:00pm-5:00pm via Zoom. Principals are invited to attend as well. Please use the following Zoom invite to access our meeting:

Topic: SIT Coordinators Meeting – September 21
Time: Sep 21, 2021 04:00 PM Central Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/89223625554?pwd=YzFSL2dKODZtNFZsRHluL2xidTE0UT09

Meeting ID: 892 2362 5554
Passcode: 488541
__________________________________________________________

Principals, if you have not done so yet, please use this Google sheet [SIT Building Coordinator Contact Sheet] to update the names of your building SIT Coordinators. Please use the following recommendations as you determine who will be your SIT Coordinator for this school year:
– Basic understanding of the SIT process to help lead others through the process in your building
– Credibility with all staff as an instructional leader with knowledge of evidenced-based instructional strategies
– Knowledgeable about the principles of Trauma Sensitive and —Resilient Schools and the ability to apply those when working with children and adults
– Ability to use and coach others on how to use Infinite Campus
– Schedule that allows for attendance at regularly scheduled SIT Coordinator meetings

Title & Board of Education Compliance Checklists 21-22SY Due 9/10/21

From Federal Programs

Stay on track by reviewing the KCKPS Required Documents Compliance Checklists to make sure you’re covering all of the Title (IX, VI, VII, I) requirements as we start the 2021-22 school year. There are TWO checklists located in the Federal Programs shared drive; Elementary & Middle Schools and Early Childhood, High School and Alternative Schools. School checklists should be submitted to Lisa Walker by 9/10/21.

Principal Approval – September 20th

From ESOL

All EC-5 administrators will need to collect screenshots of push-in schedules for their buildings. Upload these screenshots to the Google Folder for your building, uploads are due September 15th. These need to be collected from ESL staff and any push-in/pull-out support (SPED, Gifted, Reading Intervention). This is the “final approval” for September 20th, this task was previously completed in IC Web. Due September 15th.

All Secondary Administrators will need to collect screenshots of push-in schedules for ESOL aides. Upload these screenshots to the Google Folder for your building, uploads are due September 15th. This is a new task for secondary admin. Due September 15th.

**NO Changes to push-in/pull-out schedules until after October 4th.

Re: FastBridge SAEBRS and mySAEBRS

From Multi-Tier System of Supports

Please share this information with your staff.

As part of our MTSS Framework, KCKPS developed a Comprehensive Assessment Plan/Schedule,  which includes screening our students’ academic, behavioral, and social-emotional (BSEL) needs. For this, KCKPS will be using the FastBridge SAEBRS and mySAEBRS screener assessments in conjunction with other relevant SEL data points to determine what supports may be needed to assist our students socially and emotionally and/or behaviorally. The mySAEBRS is a brief self-rating of student risk for emotional and behavioral problems. This year, teachers will administer the SAEBRS and the mySAEBRS using the FastBridge system. Teachers will need to ensure they complete the necessary certifications for these screeners. Social workers and counselors will also need to certify in these assessments as they will be analyzing the SAEBRS and mySAEBRS data. DERA has already entered social workers and counselors into the FastBridge system. Staff can find directions on how to access FastBridge in the Illuminate FastBridge Staff Guide​ .

Our goal this year is to use the data from these screeners to identify student strengths and areas of need to provide support to increase positive outcomes for all our students. Based on the data, some students may then need to be referred to the behavioral health teams for potential Tier 2 or 3 supports. As we continue to learn more about what the SAEBRS and mySAEBRS provide, we will be working on a plan for how the data supports what we do in Tier 1 instruction using our district-provided resources.

Horizon Award Submissions

From Human Resources

It is time to start submitting your nomination for Horizon Awards. Please see the attached document for more information. The deadline for submissions is September 24th. Please send completed submissions to Jared.Alexander@kckps.org.

Horizon Award Nomination Package PDF

For EC-5 Administrators (Action)

For Elementary and Middle School Principals (Action)

Building Spelling Bees & Wyandotte County Spelling Bee

From Curriculum and Instruction
The 2022 Wyandotte County Spelling Bee, hosted by KCKPS, will be held on Saturday, February 5 at 9:30. The event format (online or in-person) is currently undecided. Building spelling bee sponsors will organize a process at the building level (elementary & middle schools, grades 3-8) to determine a student to represent each building at the county spelling bee. Chosen sponsors in each building must complete the form linked below no later than Friday, October 1. Each building/sponsor will be registered with Scripps National Spelling Bee to support preparation for the building and county bees.

We will also schedule a district on-line meeting for sponsors in late October or early November. One building sponsor per building will be compensated for 10 extra duty hours.

Please complete the form even if your building chooses not to participate.

For Secondary Administrators (Action)

Secondary FastBridge CBMReading Extension

From Multi-Tiered System of Supports (MTSS)
As a reminder, we are following all KSDE Dyslexia requirements and screening all students K-12. The state requires districts to administer an Oral Reading Fluency assessment (i.e., CBMReading) to any 6th-12th grade student who scores below benchmark on a nationally normed reading screener (i.e., FastBridge). We know there have been many questions/concerns regarding the CBMReading assessment for secondary schools. One of those concerns is the sheer number of students who will need this assessment administered. To get this accomplished, we are extending the assessment window for the CBMReading ONLY. All other FastBridge assessments must be completed by the current end date of Friday, September 17. This extension will allow buildings time to develop a plan on how to get the students who are at High Risk assessed on the CBMReading. Please prioritize CBMReading administration to the students who scored in the High-Risk category first to complete them by Thursday, September 30. Then, complete all follow-up CBMReading assessments for students who scored at Some Risk by Friday, October 15.

KCTC Survey

From Student Services

Our district utilizes the Kansas Communities That Cares (KCTC) Survey to gather information needed to plan prevention strategies and judge their effectiveness, measure the district’s social-emotional strengths and weaknesses, and provide data for our current KESA plan. Between November 2021 and January 2022, our district’s 6th, 8th, 10th, and 12th grade students will be participating in the KCTC survey and we are asking for your help in doing this. Please complete the linked spreadsheet with your point of contact for the KCTC survey (KCTC Point of Contact Spreadsheet) by September 17th. This person can be a counselor, FACES, or another individual who supports KCTC administration in your building.

KCTC Info PDF

Informational Items

For All Administrators (Informational Item)

New COVID-19 Vaccine Event on October 2, 2021

From Communications & Marketing

Please share this information with your staff and families:

Whether it’s your first Covid-19 vaccine or your second dose, KCKPS is happy to be partnering with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2^nd from noon until 3pm at J. C. Harmon High School.

In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.

The Health Department will be offering the Pfizer vaccine (2-doses) and Johnson & Johnson vaccine (1-dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian.

Those that get vaccinated will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.

In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners  for free giveaways to get students ready for the winter months. Free food, free ice cream, and much more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”

The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.

If you need a ride, we also have you covered.  KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.

We hope to see you there.

COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish

New Link to Share with Staff for Language Support During FA, Please Share with Staff!

From Student Services

We want to remind everyone that this year we have an on-demand / live video Interpreters service for FA. This is a great and easy to access resource for all staff. We also continue to offer over-the-phone interpreter services for those who prefer it. Both services will be active all FA week. Due to covid-19, we have a very limited number of in-person interpreters available. Please make sure you submit all in-person interpreter requests by Monday, September 13.

If you or anyone in your team has questions or needs additional information, they can email Language.Support@kckps.org, contact Naomi Tolentino (913-279-2247), or Kourtney Rogers (913-627-5626).

Propio One Instruction Card 1 PDF

Propio One Instruction Card 2 PDF

Student-Centered Coaching Training

From Curriculum and Instruction
Reminder that Coaches will be attending Student-Centered Coaching Training all day on September 13th and the afternoon of September 14th. The agenda for those sessions (topics and times) can be found here.

Principals will be attending the morning session only on Tuesday, September 14. Please see the agenda for times and topics.

**We have scheduled principal and coach training at separate times to allow for either the principal or the coach to remain in the building for support.

Wyandotte County Spelling Bee and KCKPS Literacy Festival

From Curriculum and Instruction

The Wyandotte County Spelling Bee will be held this school year. Communication regarding how to participate is included in a separate item today. However, the KCKPS Literacy Festival WILL NOT be held this school year. Instead, buildings should consider creative ways to encourage students to read.

Admin Guide

From Human Resources

Hello All,

We have had some instances where Administrators are not able to get into the Admin Guide. The admin guide should be a first point of Reference for Human Resource related questions. The Admin Guide can be found under “Staff Links” from the kckps.org Home Page. Click here to fill out the form for access.

Evaluation Information

From Human Resources

HR is currently working with PowerSchool/TalentEd Support to get our evaluation information automated for the future. In the meantime, we are asking that if principals are missing staff or need staff added/removed from their list in TalentEd Perform to email those requests to deandre.tuggle@kckps.org In the email please provide the employees first and last name, employee ID#, and if they need to be added/removed. If you have any issues with your staffs list in iObservation please email tanya.selectman@kckps.org We will provide additional updates in the coming weeks.

Classroom Coverage

From Human Resources

I hope you are well. We wanted to make sure you were aware of some questions that have been coming into the HR office. We have had some questions about compensation for classified staff covering for a teacher’s absence. Although you might be aware of the protocol, below is some follow-up.

We are not utilizing classified staff to cover for a certified opening(s).
If a classified individual is the “classroom monitor” because another teacher is zooming from the other room (due to distancing/capacity), then they can be utilized as the “aide” and not the instructor.
The classified employee should be reassigned for the day to this new role and not expected to perform their normal duties. This would allow them to keep their daily rate without the expectation of additional pay for two roles.
If we have multiple sections of one class (i.e. 4th grade), then those other teachers who are 4th grade teachers should split the classroom and will be compensated appropriately.
65% or more of the classroom, teacher receives full hourly rate (per negotiated agreement)
Less than 65% of the classroom, teacher receives half the hourly rate (per negotiated agreement)

We are working hard to make sure that all positions are covered to the best of our ability, but as you know we are short in total. We are hoping we can maneuver and help with the absences and vacancies.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

All Principals (Informational Item)

KCKPS Wishlist Update

From Communications & Marketing

T-Mobile informed us that they did their best to acquire the majority of the products on the list, but some items they could not purchase due to the cost. The shipment of these items could begin early next week.

So principals, please be on the lookout for your school’s Wishlist items. The shipping label will read “TMO Giving Event” along with the Teacher/Principal’s name in the address field. This makes it clear that the delivery is from the submitted school Wishlist.

I hope your teachers and students enjoy the items you requested. Thank you for your participation.

Grading Policy and Guidelines

From Curriculum and Instruction
Please share the following information with your staff.

Please use this link to access the KCKPS Grading Policy and Guidelines document. This document was created to support staff with understanding our district grading policy and practices.

Please note that TIS no longer manages grading windows for progress reports. See the Progress Reports section of the document for further information.

Middle and High School Only-To assist with using the Canvas grading “Passback” feature and the grading practices of High School advanced programs/courses (AP, IB, KCKCC, etc.), the preprogrammed grading categories in Infinite Campus have been removed. Therefore, teachers/PLCs will need to create their own grading categories before assignments can be created in Infinite Campus. See the Grading Guidelines section of the document for further information.

For Building Administrators/Principals (Informational Item)

TalentEd Perform

From Human Resources

Human Resources has updated TalentEd Perform for the 21-22 evaluation for certified staff. Due to a technological glitch, we had to manually change each person in the system. To the best of our abilities, we have aligned the right employees to the correct schools. We understand that there might be some mistakes. We ask that you send an email to Ronald.Knight-Beck@kckps.org and DeAndre.Tuggle@kckps.org stating the following:
Who needs to be added to your list that is missing.
Who needs to be removed from your list that is still remaining.
Let us know if they resigned or transferred within the district.
If you know the school building of transfer, please let us know.
If you have someone on your list that you are not evaluating this year, rather one of your colleagues within your building or district, please reassign the evaluator inside of TalentEd. Under My Staff>>>Staff>>>Evaluation. Find the person who you would like to Assign and click “view” on their account. Once in “view” click the “assign” button. Search for the person they need to be assigned to. Additionally, if you need to shift a bunch of people. You may select the checkboxes next to their names, scroll down to the bottom and select “assign evaluator” from the drop down.

For EC-5 Principals (Informational Item)

Science of Reading PD

From Curriculum and InstructionThe Curriculum & Instruction Department is excited to welcome Susan Lambert, host of Science of Reading: The Podcast, and Natalie Wexler, author of The Knowledge Gap, to KCKPS today Friday, September 10th from 1:00-2:30pm via ZOOM. Click the link to register for the event and receive the Zoom link to your email. This is going to be FANTASTIC learning and I hope many of you will join us!

Event Flyer PDF

For Elementary Principals (Informational Item)

Curriculum Department Open House

From Curriculum & Instruction
We want your feedback! Come and preview the proposed K-3 ELA resources for the 2022-2023 school year. All staff, parents, students, and community members are welcome to come to Central Office Room 132 on Thursday, September 23rd anytime between 4:30 and 6:30. Please use visitor parking and enter through the main entrance.
Open House PDF Flyer

For Secondary Principals (Informational Item)

Canvas Training for Secondary Schools – Wendy Will Come All Day!

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

Access to Social Studies Active Classroom for Non-Classroom Teachers

From Curriculum and Instruction

Administrators, instructional coaches, special education teachers not assigned as a co-teacher, ESOL teachers not assigned as a co-teacher, and any other support teachers who would like to access Social Studies Active Classroom resources can use the district log-in for access. Classroom teachers and co-teachers need to continue to access Active Classroom through Clever.

To sign into Active Classroom
Visit: https://www.activeclassroom.com/
Email: kckps@activeclassroom.com
Password: Active1

For Principals and IIOs (Informational Item)

Trauma Sensitive and Resilient Schools Update

From Student Services

Trauma Team Expectations for 21-22

– Trauma Team Meetings 1x quarter (at least) – Please send me a calendar invite!
1. Trauma Sensitive Schools Checklist – fill this out as a TEAM.
2. Implementation Survey – Each team member will fill this out INDIVIDUALLY
3. PROQOL – Each team member will fill this out INDIVIDUALLY (if you’d like a google form version to use with your staff, please let me know)
I will need your responses by September 20, 2021. I will send out reminders at two weeks out and one week out.

– Identify SMART goal for this school year – add to your School Improvement Plan in KansaStar (ask your principal for help with this)

– Each school will end the year with a TSRS Portfolio that details their work (I will help you put this together)

– ***Spend your Mini-Grant by October 1st, 2021 – submit resource requests HERE***

For Title I Principals (Informational Item)

Planning for 2022 ESEA National Conference

From Federal Programs

The 2022 ESEA National Conference is scheduled to take place in New Orleans in February 2022. We are encouraging staff to attend the conference virtually due to the following factors:

-ESEA is charging a 10% cancellation fee.
-ESEA refunds a smaller % of the hotel cost incrementally as the conference nears.
-If New Orleans were recognized as a COVID Hot Spot, staff will be required to quarantine up to 14 days upon return.

If you have already registered and reserved a hotel room through ESEA, you can change your current registration to the virtual option.

Please contact Bridgette DeSmet (627-2475) if you have any questions.

Action Items

For All Administrators (Action)

Family Advocacy

From Student Services

Please share this with staff.

Family Advocacy is rapidly approaching and we are pleased to announce that we will continue to provide interpreter support during FA scheduled for September 15 and 17. This year we are very excited to launch a new resource: Propio On, our new on-demand (live video) interpreter services. Teachers will now have access to live interpretation on their laptops during FA when they need it using the information below. This is the same resource we provide to all schools to be used at the front desk. How great is that?!? We do want to highlight that these services will be available during FA. For language support outside of FA, please follow the Langauge Guide provided in the Principal’s Handbook.

In addition, we will continue to provide interpretation services via over-the-phone for those who prefer it. Information is also attached.

If your school still wants to schedule an in-person interpreter for FA days, we do have a limited amount of interpreters available. Please fill out this FA interpreter request  and we will do our best to find an interpreter. We will accept requests until Monday, September 13. However, we do ask you to please encourage staff to use video live interpreters.

If you or anyone in your team has questions or needs additional information, they can email Language.Support@kckps.org, contact Naomi Tolentino (913-279-2247), or Kourtney Rogers (913-627-5626).

Propio One Instruction Card PDF

FA Week OPI Instruction Card PDF

Attendance Awareness Month

From Student Services

Please share with staff.

September is  Attendance Awareness Month!! The Attend to Achieve (A2A)  team is working with the communication team to provide a variety of  activities to increase attendance awareness at KCKPS. Please read and share the information we sent you early this week. Here are the  instructions on how to submit a student for the Attendance Recognition raffle:

“ Make it a goal to show up” Campaign:  Starting in September we will be collecting student nominations  from principals to recognize students that have demonstrated extra effort to improve his/her attendance and/or students who have perfect attendance. We will then draw a name by level (elementary, middle and High). That student will be recognized by the A2A team and will receive a Sporting KC jersey. Additionally, we will share their accomplishments with the community (social media, etc.). We will do this monthly until May. We ask you to please submit all nominations on the first Monday of each month using this link. Winners will be announced one week after. If you have any questions, please reach out to Jonathan Wilson via Jonathan.Wilson@kckps.org/913-981-3325 or with Naomi Tolentino via naomi.tolentino@kckps.org/913-568-0147. First nominations are due next week!

For additional resources during Attendance Awareness Month please visit the A2A Portal/Attendance Awareness month.

For Building Administrators/Principals (Action)

Re: FastBridge SAEBRS and mySAEBRS

From Multi-Tier System of Supports

Please share this information with your staff.

As part of our MTSS Framework, KCKPS developed a Comprehensive Assessment Plan/Schedule,  which includes screening our students’ academic, behavioral, and social-emotional (BSEL) needs. For this, KCKPS will be using the FastBridge SAEBRS and mySAEBRS screener assessments in conjunction with other relevant SEL data points to determine what supports may be needed to assist our students socially and emotionally and/or behaviorally. The mySAEBRS is a brief self-rating of student risk for emotional and behavioral problems. This year, teachers will administer the SAEBRS and the mySAEBRS using the FastBridge system. Teachers will need to ensure they complete the necessary certifications for these screeners. Social workers and counselors will also need to certify in these assessments as they will be analyzing the SAEBRS and mySAEBRS data. DERA has already entered social workers and counselors into the FastBridge system. Staff can find directions on how to access FastBridge in the Illuminate FastBridge Staff Guide​ .

Our goal this year is to use the data from these screeners to identify student strengths and areas of need to provide support to increase positive outcomes for all our students. Based on the data, some students may then need to be referred to the behavioral health teams for potential Tier 2 or 3 supports. As we continue to learn more about what the SAEBRS and mySAEBRS provide, we will be working on a plan for how the data supports what we do in Tier 1 instruction using our district-provided resources.

Horizon Award Submissions

From Human Resources

It is time to start submitting your nomination for Horizon Awards. Please see the attached document for more information. The deadline for submissions is September 24th. Please send completed submissions to Jared.Alexander@kckps.org.

Horizon Award Nomination Package PDF

SIT Coordinator Updates

From Multi Tier System Support

Each year, building leaders identify members of their school teams to be the building SIT Coordinator(s). Please use the following recommendations as you determine who will be your SIT Coordinator for this school year:
– Basic understanding of the SIT process to help lead others through the process in your building
– Credibility with all staff as an instructional leader with knowledge of evidenced-based instructional strategies
– Knowledgeable about the principles of Trauma Sensitive and —Resilient Schools and the ability to apply those when working with children and adults
– Ability to use and coach others on how to use Infinite Campus
– Schedule that allows for attendance at regularly scheduled SIT Coordinator meetings

Our first SIT coordinator meeting will be in September. The date and time are still TBD and will be communicated with you soon in an upcoming Administrator’s Desk.

Please use this Google sheet [SIT Building Coordinator Contact Sheet] to update the names of your building SIT Coordinators. Also, the current number of SIT Coordinators may change based on your building’s enrollment and the number of SIT plans on file in Infinite Campus.

For EC-5 Administrators (Action)

Susan Lambert & Natalie Wexler Zoom Event

From Curriculum & Instruction

ONE WEEK AWAY!!!
The Curriculum & Instruction Department is excited to welcome Susan Lambert, host of Science of Reading: The Podcast, and Natalie Wexler, author of The Knowledge Gap, to KCKPS on Friday, September 10th from 1:00-4:00pm via ZOOM.

To learn more about these incredible presenters and RSVP for the event, please view the UPDATED event flyer linked here. You will enter your email address to receive the Zoom link.

Please contact allison.rice@kckps.org with any questions.

For Secondary Administrators (Action)

Help with Canvas

From Instructional Technology

Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:
*PLC’s could meet with Wendy for training and planning (central location).
*Teachers and administrators could come to a central location to get help when they are available.
*Other

Use this link to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

Informational Items

For All Administrators (Information)

DEI Building REP INFO: This was sent to all DEI Building Reps

From Diversity, Equity and Inclusion

We will be holding training after school on the third Tuesday of every month. There will be two training times offered: 3:00 PM and 4:00 PM. You only need to attend one training session per month. If you need additional time for understanding and questions, we would suggest you set a time on a different day so we can respect everyone’s time. All learning material will be housed in Canvas and all training will be held virtually over Zoom.

The first DEI training will be Tuesday, September 21st at either 3:00pm or 4:30pm. A Zoom link will be sent soon. Please notify us to if when or if you cannot attend a meeting. We will work with you to make-up the missing time.

Admin Guide

From Human Resources

Hello All,

We have had some instances where Administrators are not able to get into the Admin Guide. The admin guide should be a first point of Reference for Human Resource related questions. The Admin Guide can be found under “Staff Links” from the kckps.org Home Page. Click here to fill out the form for access.

Evaluation Information

From Human Resources

HR is currently working with PowerSchool/TalentEd Support to get our evaluation information automated for the future. In the meantime, we are asking that if principals are missing staff or need staff added/removed from their list in TalentEd Perform to email those requests to deandre.tuggle@kckps.org In the email please provide the employees first and last name, employee ID#, and if they need to be added/removed. If you have any issues with your staffs list in iObservation please email tanya.selectman@kckps.org We will provide additional updates in the coming weeks.

Classroom Coverage

From Human Resources

I hope you are well. We wanted to make sure you were aware of some questions that have been coming into the HR office. We have had some questions about compensation for classified staff covering for a teacher’s absence. Although you might be aware of the protocol, below is some follow-up.

We are not utilizing classified staff to cover for a certified opening(s).
If a classified individual is the “classroom monitor” because another teacher is zooming from the other room (due to distancing/capacity), then they can be utilized as the “aide” and not the instructor.
The classified employee should be reassigned for the day to this new role and not expected to perform their normal duties. This would allow them to keep their daily rate without the expectation of additional pay for two roles.
If we have multiple sections of one class (i.e. 4th grade), then those other teachers who are 4th grade teachers should split the classroom and will be compensated appropriately.
65% or more of the classroom, teacher receives full hourly rate (per negotiated agreement)
Less than 65% of the classroom, teacher receives half the hourly rate (per negotiated agreement)

We are working hard to make sure that all positions are covered to the best of our ability, but as you know we are short in total. We are hoping we can maneuver and help with the absences and vacancies.

COVID-19 Dashboard

From Student Health Services

The COVID-19 Dashboard is now live and provides a weekly snapshot of new COVID-19 cases and new quarantines in the district, as well as information on current USD500 COVID-19 procedures. The Dashboard will be updated each Wednesday to reflect a snapshot of information for the previous week. Due to the volume of weekly cases, Dashboard reporting may be affected by Case investigation status and the availability of data at the time of reporting each Wednesday. If a school has 5 or fewer positive cases within a 7-day period, no cases will be displayed to maintain individual privacy.

COVID-19 Student and Staff Flowcharts (New)

Also located on the Dashboard are a Student Flowchart and a Staff Flowchart. Each flowchart contains a decision tree that provides parents, staff, and supervisors with guidance and action steps if a student or staff member experiences symptoms, is exposed, or is diagnosed with COVID-19. Staff and parents with questions about District protocol can be directed to the Flowcharts and the Dashboard.

Change to KCKPS Quarantine Period (effective September 7, 2021)

The Kansas Department of Health and Environment, CDC, and the Unified Government continue to recommend a 14-day quarantine following exposure to COVID-19, as the incubation period for this disease is 14 days. CDC has released modified guidance allowing for shorter quarantine periods. Effective September 7, 2021, USD500 will follow a 10-day Quarantine period:

-After exposure, monitor yourself for symptoms daily for 10 full days.
-If you have no symptoms during the 10 days, you can be released from the quarantine without a test on Day 11.
-KDHE recommends all exposed people should self-monitor for fourteen (14) days from exposure and contact their healthcare provider if symptoms develop. Disease can still develop through day 14.

Supervisors: Please review and edit any District templates or letters you may have saved prior to September 7th, 2021 that may reference a 14-day quarantine. Household exposures that were previously quarantined for 24 days will now be quarantined for 20 days.

For students and staff currently in quarantine for 14 days:
To avoid parental confusion, students who are currently in quarantine and were advised prior to September 7th to quarantine for 14 days will NOT be notified individually of this change in District protocol. Students who were advised to quarantine prior to September 7th have a “Do Not Admit–See Nurse” flag in Infinite Campus and their absences have been pre-excused in Infinite Campus for the duration of the 14-day quarantine. Any students who are allowed to return after 10 days due to this change will need to have their attendance updated by the attendance secretary and the flag will have to be removed by the building nurse. Students may return to school or activities after 10 days provided they have met criteria for return. If a student develops symptoms during the 10-day quarantine period following exposure, they do not meet criteria for early return and should be directed to speak with the building nurse.

Supervisors with staff who were advised to quarantine prior to September 7th may request that staff return after 10 days of quarantine, provided they have met criteria for return. If a staff member develops symptoms during the 10-day quarantine period following exposure, they do not meet criteria for return and should be directed to speak with the building nurse. Supervisors may need to adjust timesheets or contact HR Leave if staff return sooner than originally planned.

Electronic Reporting Forms for Injuries and Incidents

From Communications

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

Hotspots

From Superintendent’s Office

KCKPS IT Department has done it again! Additional hotspots have been delivered to school sites as determined by student enrollment and need. It is important to recognize that no additional hotspot devices will be provided following this rollout. Therefore, principals please communicate this with your staff and families and your building creates a strategic plan on how hotspots will be disbursed. As families use devices as needed, put in a process for those devices to be returned to the school site to assist other families who may also need to technology support.

For Building Administrators/Principals (Information)

TalentEd Perform

From Human Resources

Human Resources has updated TalentEd Perform for the 21-22 evaluation for certified staff. Due to a technological glitch, we had to manually change each person in the system. To the best of our abilities, we have aligned the right employees to the correct schools. We understand that there might be some mistakes. We ask that you send an email to Ronald.Knight-Beck@kckps.org and DeAndre.Tuggle@kckps.org stating the following:
Who needs to be added to your list that is missing.
Who needs to be removed from your list that is still remaining.
Let us know if they resigned or transferred within the district.
If you know the school building of transfer, please let us know.
If you have someone on your list that you are not evaluating this year, rather one of your colleagues within your building or district, please reassign the evaluator inside of TalentEd. Under My Staff>>>Staff>>>Evaluation. Find the person who you would like to Assign and click “view” on their account. Once in “view” click the “assign” button. Search for the person they need to be assigned to. Additionally, if you need to shift a bunch of people. You may select the checkboxes next to their names, scroll down to the bottom and select “assign evaluator” from the drop down.

Constitution Day Info and Resources

From Curriculum and Instruction

Constitution Day commemorates the signing of the U.S. Constitution on September 17, 1787 by the delegates to the Constitutional Convention in Philadelphia. Each year, on September 17, Americans celebrate Constitution Day and Citizenship Day. In addition, September 17-23 is also recognized as Freedom Week. Publicly funded educational institutions and federal agencies celebrate the day by providing educational programming about the history of the Constitution.

Here you can find a list of resources and activities that teachers may choose from to celebrate with their students.