Administrators' Notice

Action Items

For All Administrators (Action)

Bullying Prevention Site Action Plans

From Student Services

Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?

Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.

Bullying Prevention Month and Unity Day

From Student Services

October is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.

Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.

For Building Administrators (Action Item)

Mandatory & Refresher IC Trainings for School Secretaries

from TIS

TIS is conducting various mandatory and refresher trainings between October 11 and November 19th. Please work with your building staff to ensure they have registered. Email notices were sent to current staff on 10/5/2021. These trainings are essential to the integrity of our district data and effect how your building functions. Staff will need to be relieved from all other duties during this time and have a quiet, undisturbed space to participate with a computer, working camera, and microphone.

Staff who do not attend the mandatory trainings will lose rights to functions in Infinite Campus and not be able to perform their duties in your building.

Sign ups are available here.  You must be logged into your m.kckps.org account.

Questions can be sent to Michelle Gould or Kimberly Kirschenbaum.

For All Principals (Action Item)

New & Beginning Teacher Mandatory Dyslexia Training

from Curriculum & Instruction

The KCKPS 2021-2022 new teachers certified in the following areas are required to complete the series of mandatory training modules for the KSDE Dyslexia Initiative:

• Elementary General Education
• Early Childhood Unified
• Special Education (all levels)
• English as a Second Language (all levels)
• Reading Specialists (all levels)

Secondary ELALive informational training times were provided on September 22 and September 29 to guide teachers through the steps of completing the mandatory training asynchronously. However, if any of your new or beginning teachers were unable to attend one of the information sessions the following resources are provided:For EC – 5 New and Beginning Teachers to KCKPS:
EC-5 NBT Mandatory Dyslexia Training Guide (forced-copy Google Document)Video Tour of the EC-5 NBT Mandatory Dyslexia Training GuideFor 6-12 New and Beginning Teachers to KCKPS:
6-12 NBT Mandatory Dyslexia Training Guide (forced-copy Google Document)Video Tour of the 6-12 NBT Mandatory Training GuidePlease forward these links to the new teachers in your building who are certified in one of the areas listed above. Teachers who did not attend the original information meeting will need to open the guide document and complete the attendance Google Form by October 8 in order to have names submitted to the KCKPS Board for the extra duty stipend available for completing these mandatory training modules asynchronously.

If you have any questions, please contact tracy.cooper@kckps.org

For EC-5 Administrators (Action)

Informational Items

For All Administrators (Informational Item)

Classified Professional Development

from Human Resources

Professional Development for Classified Staff is now available. Courses are on Canvas. There is a link and a QR code. An all-staff email will come out on Tuesday, but please be sure your classified employees are aware of the opportunities. If there are any questions, contact Sherrie Piedimonte.

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

Career Expo

from WyCo Unified Government

We invite KCKPS schools to sign-up for the region’s fourth Public Service Youth Career Expo which takes place Nov. 3-4, 2021. This free, virtual event will help middle and high-school students explore high-demand and rewarding career opportunities in local government. Cities and counties across the Kansas City region have joined forces to co-sponsor this high-impact event giving students the opportunity to interact with local public sector employees in 10 different public sector career areas. To date, there have been more than 2,000 registrations and we hope to have a strong representation from KCK!

Join one or many of the interactive sessions that will be available over two days. Each career area will present two times the first day and two times the second day. Four simultaneous sessions will run each hour. Each session will last 45 minutes, with a 15 minute break between each. Schedules have been reversed for the second day to give schools maximum options to attend sessions that fit their schedules. Register by October 15.

For Elementary Principals (Informational Item)

For Secondary Principals (Informational Item)

Action Items

For All Administrators (Action)

Bullying Prevention Site Action Plans

From Student Services

Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?

Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.

Bullying Prevention Month and Unity Day

From Student Services

October is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.

Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.

For All Principals (Action Item)

New & Beginning Teacher Mandatory Dyslexia Training

from Curriculum & Instruction

The KCKPS 2021-2022 new teachers certified in the following areas are required to complete the series of mandatory training modules for the KSDE Dyslexia Initiative:

• Elementary General Education
• Early Childhood Unified
• Special Education (all levels)
• English as a Second Language (all levels)
• Reading Specialists (all levels)
• Secondary ELALive informational training times were provided on September 22 and September 29 to guide teachers through the steps of completing the mandatory training asynchronously. However, if any of your new or beginning teachers were unable to attend one of the information sessions the following resources are provided:For EC – 5 New and Beginning Teachers to KCKPS:
  EC-5 NBT Mandatory Dyslexia Training Guide (forced-copy Google Document)Video Tour of the EC-5 NBT Mandatory Dyslexia Training Guide

  For 6-12 New and Beginning Teachers to KCKPS:
  6-12 NBT Mandatory Dyslexia Training Guide (forced-copy Google Document)

  Video Tour of the 6-12 NBT Mandatory Training Guide

  Please forward these links to the new teachers in your building who are certified in one of the areas listed above. Teachers who did not attend the original information meeting will need to open the guide document and complete the attendance Google Form by October 8 in order to have names submitted to the KCKPS Board for the extra duty stipend available for completing these mandatory training modules asynchronously.

  If you have any questions, please contact tracy.cooper@kckps.org

Informational Items

For All Administrators (Informational Item)

Recognition of Staff Member

from KACEE
Congratulations to Mr. David Bennett (Harmon High School) for being selected as the 2021 Excellence in Conservation & Environmental Education Award (PreK-16 Education). He was honored at the Annual KACEE Awards dinner on October 1. (Dom DeRosa KACEE BOD)

Kansas NEA Sponsored Mandatory Reporting Training (MEMBERS ONLY)

from NEA-KCK

Kansas NEA has partnered with the Department of Children and Families to provide Mandatory Reporting Training. This is good for all educators, but especially significant for our Early Career & Aspiring Educators. Yes, KCKPS does provide this training but this is a great supplement to our already provided training.

Classified Professional Development

from Human Resources
IT’S HERE!!! On-demand professional development for all CLASSIFIED staff will be available beginning Monday, October 4, 2021! An email will go out sometime today (Fri., 10.1.21) that explains the program and provides a link to the registration form. Adding courses will be ongoing as we expand our program. If you have questions, please contact Sherrie Piedimonte, but please wait until after the email, as many of your questions may be answered by this email. Please note: This is for CLASSIFIED staff only! Thanks so much, and may the learning begin!!

Supplemental Fall Payments Due October 15, 2021

from Human Resources

Greeting administrators,

It is time to submit the names of staff who are participating in the following activities:

Activity
Payment Date
Activity
Payment Date
Band
12/15/21
National Honor Society
12/31/21
Class Sponsor
12/15/21
National Junior Honor Society
12/31/21
HS Debate
12/31/21
Newspaper
12/15/21
MS Debate
12/15/21
Orchestra
12/15/21
Drama
12/15/21
Pep Club
12/15/21
Drill Team
12/15/21
Principal’s Choice
12/31/21
Intramural Sports
12/31/21
Scholars Bowl
12/15/21
Jazz Band
12/15/21
STUCO
12/31/21
Louder than a Bomb
12/31/21
Teachers of Tomorrow
12/15/21
Marching Band
11/15/21
Vocal Music
12/15/21
Music
12/15/21
Yearbook
12/15/21

Submit names by October 15, 2021. Use one of the links below.

Elementary Schools
Middle Schools
High Schools

Certified Evaluation Timelines

from Human Resources
As we progress through the year, it is important that we stay abreast of the upcoming deadlines for staff evaluations. The staff evaluation timeline can be found in the Admin Guide under “Employee Evaluations”. If you scroll to the bottom, you will find a link to the timeline. The following should be or been complete by the following dates:

Year One and Two Teachers –

Due August 31 – Growth and Evaluation Orientation Meeting. Teacher Growth Plan Overview
Due September 1 – Teacher Completes Growth Plan
Due September 24 – Teacher Growth Plan – Supervisor Approval
Due September 24 – Observation 1 Complete
Due October 18 – Observation 2 Complete
Due Evaluation 1 – November 9 Complete

Year Three and Four Teachers –

Due August 31 – Growth and Evaluation Orientation Meeting. Teacher Growth Plan Overview
Due September 1 – Teacher Completes Growth Plan
Due September 24 – Teacher Growth Plan – Supervisor Approval
Due September 24 – Observation 1 Complete
Due November 9 – Observation 2 Complete
Due January 15 – Observation 3 Complete
Due February 15 – Evaluation 1 Complete

All Other Evaluations –

Due February 15 – Evaluation Complete

Fall Staff Reviews

from Human Resources

The Fall Staff Review is a comprehensive look at all teachers in your school, including all relevant data associated to staff. During this time the Principal(s), IIO and HR Advisor(s), Director(s) will identify staff that fall under the following categories, “Top Performer”, “Expected Performer”, and “Low Performer” The following are the dates associated.

By October 18 – HR sends form out to schools to fill out about each teacher in their building (with rubric)
By October 29 – School Principal(s) and IIOs will have completed form for all teachers in their respective buildings
By November 30 – Meeting with Admin and HR to discuss
By December 16 – Conversations with employees about performance and longevity.

National Walk and Bike to School Day

from Communications & Marketing

National Walk and Bike to School Day is quickly approaching. Looking for ideas on how to have your students participate? Want to get your school registered? Here is a link for more information.

HR Power Hour

from Human Resources
We hope that the school year has gotten off to a great start for everyone!!! We would like to host an HR Power Hour Thursday, October 14th from 9:00am – 10:00am. During this time HR will share updates and announcements. This is also a time for building administrators to ask HR questions they may have.

Join Zoom Meeting

Meeting ID: 839 8230 2473
Passcode: e1iadu

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

Career Expo

from WyCo Unified Government

We invite KCKPS schools to sign-up for the region’s fourth Public Service Youth Career Expo which takes place Nov. 3-4, 2021. This free, virtual event will help middle and high-school students explore high-demand and rewarding career opportunities in local government. Cities and counties across the Kansas City region have joined forces to co-sponsor this high-impact event giving students the opportunity to interact with local public sector employees in 10 different public sector career areas. To date, there have been more than 2,000 registrations and we hope to have a strong representation from KCK!

Join one or many of the interactive sessions that will be available over two days. Each career area will present two times the first day and two times the second day. Four simultaneous sessions will run each hour. Each session will last 45 minutes, with a 15 minute break between each. Schedules have been reversed for the second day to give schools maximum options to attend sessions that fit their schedules. Register by October 15.

For Elementary Principals (Informational Item)

SS/Science Implementation Walkthroughs

from Curriculum & Instruction

To gather data on the use of the new social studies and science curriculum to support implementation, Curriculum and Instruction will be doing short implementation walkthroughs of SS and Science classes in the next few weeks. Implementation walkthroughs are not in any way evaluative of teachers. The purpose of the walkthroughs is to inform and guide our department in how we can best support the implementation of the curriculum. If you have questions, please contact cheryl.beyer@kckps.org

Elementary LETRS Professional Development

from Curriculum & Instruction

The KSDE LETRS® initiative is intended to address learning loss during the COVID-19 pandemic, specifically in language and early literacy. KSDE identified KCKPS as a district that was significantly impacted by the COVID-19 pandemic, resulting in extended periods of time in remote instruction and the interruption of foundational early reading instruction. Therefore, LETRS® is available at no cost for PreK-3 teachers and instructional coaches in our district. We are excited to announce that the KCKPS Board of Education unanimously voted to purchase LETRS® training for all our 4th and 5th grade classroom, ESL, Special Education, and Intervention teachers as well as our K-5 principals, assistant principals and SLPs.

LETRS® Training will begin on Wednesday, October 13 for K-5th Grade. This year, we will focus on completing Units 1 and 2. The remaining six units will be completed in the 22-23 and 23-24 school year. The LETRS® PD calendar allows teachers to complete all asynchronous learning (reading and online work) during contracted school days. The live “in-person” training sessions (via Zoom) have also been built into the calendar. Please review the 21-22 Professional Development Calendar  for the specific dates and times.

Finally, you should have received an email from Voyager Sopris Customer Service notifying you that you will be receiving materials soon. The estimated time of arrival is 10-15 days. So, please keep an eye out for those materials in the next week or two.

More information regarding EC LETRS® Training will be coming soon.

For Secondary Principals (Informational Item)

Edgenuity as a Prevention Tool

From Student Services

Our Middle and High School Social Workers, Counselors, and Short Term Suspension Monitors all now have accounts on Edgenuity and have attended a live or recorded training to learn about the Purpose Prep SEL content suite, how to navigate Edgenuity, and the ideas for using the SEL content at a Tier 1, 2, and 3 level. This content is here for use as an alternative to out of school suspension, small group and individual skills teaching, and reinforcing Tier 1 expectations. If you have any questions or would like to speak more about this, please contact Tracie Chauvin.

Intervention on Purpose Content Suite (Word DOC)

The recording of the training can be found here (Passcode: 07uK2U+m).

Action Items

For All Administrators (Action)

National Custodians Day

from Communications & Marketing

October 2^nd is National Custodians Day, so we are looking to recognize our awesome staff but will need photos. Principals… please submit photos of your custodial staff to Sharita Hutton via email before Thursday, September 30^th.

Bullying Prevention Site Action Plans

From Student Services

Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?

Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.

Bullying Prevention Month and Unity Day

From Student Services

October is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.

Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.

For Building Administrators (Action Item)

Adding Staff to DCIP – Wednesday Course

From Diversity, Equity, and Inclusion

If you have not already done so, please add your staff to the DCIP – Wednesday CANVAS course. It is imperative that your staff are added to you building section so that your building IDP rep can take attendance and that your staff will get credit.

Here is a link on how to add staff to your specific section.

Please do not hesitate to reach out to Dr. Zakry Akagi-Bustin if you have any questions.

Informational Items

For All Administrators (Informational Item)

Supplemental Fall Payments Due October 15, 2021

from Human Resources

Greeting administrators,

It is time to submit the names of staff who are participating in the following activities:

Activity
Payment Date
Activity
Payment Date
Band
12/15/21
National Honor Society
12/31/21
Class Sponsor
12/15/21
National Junior Honor Society
12/31/21
HS Debate
12/31/21
Newspaper
12/15/21
MS Debate
12/15/21
Orchestra
12/15/21
Drama
12/15/21
Pep Club
12/15/21
Drill Team
12/15/21
Principal’s Choice
12/31/21
Intramural Sports
12/31/21
Scholars Bowl
12/15/21
Jazz Band
12/15/21
STUCO
12/31/21
Louder than a Bomb
12/31/21
Teachers of Tomorrow
12/15/21
Marching Band
11/15/21
Vocal Music
12/15/21
Music
12/15/21
Yearbook
12/15/21

Submit names by October 15, 2021. Use one of the links below.

Elementary Schools
Middle Schools
High Schools

Certified Evaluation Timelines

from Human Resources
As we progress through the year, it is important that we stay abreast of the upcoming deadlines for staff evaluations. The staff evaluation timeline can be found in the Admin Guide under “Employee Evaluations”. If you scroll to the bottom, you will find a link to the timeline. The following should be or been complete by the following dates:

Year One and Two Teachers –

Due August 31 – Growth and Evaluation Orientation Meeting. Teacher Growth Plan Overview
Due September 1 – Teacher Completes Growth Plan
Due September 24 – Teacher Growth Plan – Supervisor Approval
Due September 24 – Observation 1 Complete
Due October 18 – Observation 2 Complete
Due Evaluation 1 – November 9 Complete

Year Three and Four Teachers –

Due August 31 – Growth and Evaluation Orientation Meeting. Teacher Growth Plan Overview
Due September 1 – Teacher Completes Growth Plan
Due September 24 – Teacher Growth Plan – Supervisor Approval
Due September 24 – Observation 1 Complete
Due November 9 – Observation 2 Complete
Due January 15 – Observation 3 Complete
Due February 15 – Evaluation 1 Complete

All Other Evaluations –

Due February 15 – Evaluation Complete

Fall Staff Reviews

from Human Resources

The Fall Staff Review is a comprehensive look at all teachers in your school, including all relevant data associated to staff. During this time the Principal(s), IIO and HR Advisor(s), Director(s) will identify staff that fall under the following categories, “Top Performer”, “Expected Performer”, and “Low Performer” The following are the dates associated.

By October 18 – HR sends form out to schools to fill out about each teacher in their building (with rubric)
By October 29 – School Principal(s) and IIOs will have completed form for all teachers in their respective buildings
By November 30 – Meeting with Admin and HR to discuss
By December 16 – Conversations with employees about performance and longevity.

Open House

From Human Resources
Dear Admins,

Fall has officially begun! With this new season, many applicants are ready for new beginnings and opportunities. You may have seen our social media, print, and district advertisements throughout this week regarding our Open House event on Wednesday, October 6 at Carl B. Bruce from 4:30 – 6:30 PM.

We have designed this event to be a true Open House where applicants can walk around from table to table to see the current or projected available positions at your building. If you or your assistant principal(s) plan on attending please sign up with this link and have it filled out before the end of the day on October 1, 2021, to secure your spot:

Requirements

Decorate table (Entice our applicants by showing off your building and why one should apply)
*Note: You may have to share half of your table with another school if each school is participating. We will inform you by Monday, October 4.
Arrive no later than 4:15 PM. If you will need to arrive after 4:30 PM, please let us know by October 5.
Have a list of current or future vacancies printed so it’s easier to provide for your applicants.
Have FUN

Attached is our digital flyer (English and Spanish). Please feel free to share with your networks.

If you have any questions please do not hesitate to contact me or Cynthia Fulks.

Thank you,

Alexus Salinas

National Walk and Bike to School Day

from Communications & Marketing

National Walk and Bike to School Day is quickly approaching. Looking for ideas on how to have your students participate? Want to get your school registered? Here is a link for more information.

HR FAQ is Live

from Human Resources
The HR FAQ is now live on the KCKPS website. Please use this resource to help answer questions for you and your staff.

HR Power Hour

from Human Resources
We hope that the school year has gotten off to a great start for everyone!!! We would like to host an HR Power Hour Thursday, October 7th from 9:00am – 10:00am. During this time HR will share updates and announcements. This is also a time for building administrators to ask HR questions they may have.

Join Zoom Meeting

Meeting ID: 839 8230 2473
Passcode: e1iadu

Supervisor Checklist for Offboarding Employees

from Human Resources
New document has been added to the Admin Guide. This can be found under the Supervisor’s Checklist section. Please utilize this information in the instance of an employee exiting the district. There is a form required to collect assets and gain signatures from respective parties. Please utilize this document anytime an employee leaves the district. Please visit the Admin Guide to access. (You must be signed into your M account)

Remote Work Checklist for Quarantined Employees

from Human Resources

This protocol has been recent uploaded to the Admin Guide to provide supervisors with guidance on process for approving remote work for quarantined employees. This document explains the criteria, the process for approval, and information around class coverage and payment associated. Please visit the Admin Guide to access. (You must be signed into your M account)

COVID Mask Protocol and Corrective Action

From Human Resources

There has been a new resource added to the Administrator’s Guide regarding COVID mask protocol and corrective action associated with not following the protocol. Please visit the Admin Guide to access. (You must be signed in your M account)

October 6 – DCIP Training

from Student Services
The slides/facilitation guide for the Trauma Sensitive portion of the October 6 DCIP Wednesday have been uploaded to the Canvas course and sent out to Trauma Team Leads. If you have questions, please contact Brittany Talley.

New COVID-19 Vaccine Event on October 2, 2021

From Communications & Marketing

Whether it’s your first COVID-19 vaccine or your second dose, KCKPS is happy to be partnering once again with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2^nd from noon until 3pm at J. C. Harmon High School.

COVID-19 Vaccine Facts and Information

In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.

Sports Physical Forms

Pre-Participation Physical Evaluation (English)
Pre-Participation Physical Evaluation (Spanish)

The Health Department will be offering the Pfizer vaccine (two doses) and Johnson & Johnson vaccine (one dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian. With a signed form from a guardian, children 12 and up will be able to receive the COVID-19 vaccination without the guardian present. Those 12 and up must have the paperwork in hand to get the vaccine.

Those that get COVID-19 vaccinations will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.

In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners for free giveaways to get students ready for the winter months. Free food, ice cream and more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”

IMG_20210914_101220

IMG_20210914_101219

IMG_20210914_101218

image004-schlagle

image003-schlagle

image002

image002-schlagle

The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.

If you need a ride, we also have you covered.  KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.

We hope to see you there.

COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish

COVID-19 Vaccine Event Transportation Info PDF in English
COVID-19 Vaccine Event Transportation Info PDF in Spanish

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

Career Expo

from WyCo Unified Government

We invite KCKPS schools to sign-up for the region’s fourth Public Service Youth Career Expo which takes place Nov. 3-4, 2021. This free, virtual event will help middle and high-school students explore high-demand and rewarding career opportunities in local government. Cities and counties across the Kansas City region have joined forces to co-sponsor this high-impact event giving students the opportunity to interact with local public sector employees in 10 different public sector career areas. To date, there have been more than 2,000 registrations and we hope to have a strong representation from KCK!

Join one or many of the interactive sessions that will be available over two days. Each career area will present two times the first day and two times the second day. Four simultaneous sessions will run each hour. Each session will last 45 minutes, with a 15 minute break between each. Schedules have been reversed for the second day to give schools maximum options to attend sessions that fit their schedules. Register by October 15.

For Elementary Principals (Informational Item)

Elementary LETRS Professional Development

from Curriculum & Instruction

The KSDE LETRS® initiative is intended to address learning loss during the COVID-19 pandemic, specifically in language and early literacy. KSDE identified KCKPS as a district that was significantly impacted by the COVID-19 pandemic, resulting in extended periods of time in remote instruction and the interruption of foundational early reading instruction. Therefore, LETRS® is available at no cost for PreK-3 teachers and instructional coaches in our district. We are excited to announce that the KCKPS Board of Education unanimously voted to purchase LETRS® training for all our 4th and 5th grade classroom, ESL, Special Education, and Intervention teachers as well as our K-5 principals, assistant principals and SLPs.

LETRS® Training will begin on Wednesday, October 13 for K-5th Grade. This year, we will focus on completing Units 1 and 2. The remaining six units will be completed in the 22-23 and 23-24 school year. The LETRS® PD calendar allows teachers to complete all asynchronous learning (reading and online work) during contracted school days. The live “in-person” training sessions (via Zoom) have also been built into the calendar. Please review the 21-22 Professional Development Calendar  for the specific dates and times.

Finally, you should have received an email from Voyager Sopris Customer Service notifying you that you will be receiving materials soon. The estimated time of arrival is 10-15 days. So, please keep an eye out for those materials in the next week or two.

More information regarding EC LETRS® Training will be coming soon.

Diploma+ FA Day is Monday, Oct. 4th

from Diploma+
Oct. 4th is our next Diploma+ FA Day. We are excited to see teachers sharing career information with students using Connector prerecorded videos, live Connector sessions or live zooms with career speakers they have arranged. Below are links to directions to view the Connector prerecorded videos, the Kansas Career flower with example careers for each petal and a link to the FA calendar for the year noting which days are for Diploma+. Please reach out to Renee Freers with any questions or for additional support.

For Secondary Principals (Informational Item)

Edgenuity as a Prevention Tool

From Student ServicesOur Middle and High School Social Workers, Counselors, and Short Term Suspension Monitors all now have accounts on Edgenuity and have attended a live or recorded training to learn about the Purpose Prep SEL content suite, how to navigate Edgenuity, and the ideas for using the SEL content at a Tier 1, 2, and 3 level. This content is here for use as an alternative to out of school suspension, small group and individual skills teaching, and reinforcing Tier 1 expectations. If you have any questions or would like to speak more about this, please contact Tracie Chauvin.

Intervention on Purpose Content Suite (Word DOC)

The recording of the training can be found here (Passcode: 07uK2U+m).

Canvas Training Sign-up for your school

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link  to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

Action Items

For All Administrators (Action)

Attend to Achieve (A2A) Updates

from Student Services

1. Attendance Awareness Month Wrap UpAs we wrap up Attendance Awareness Month, we want to thank all teams who joined us this month with activities to bring attendance awareness to the schools. We still have two events we want to highlight:

* Attendance Fair: we are partnering with the communication team and Elizabeth Morris to host this year’s Attendance Fair conjointly to the October 2nd vaccine event. We will have numerous resources available for families to help overcome barriers related to attendance – we will offer a virtual option. Please help us share this information with parents and students, we will have activities around attendance and the opportunity to win prizes!

* Launching of our new Attendance Campaign: “ Make it a goal to show up”. We had to make some adjustments since we were asked to push the start date to October, we apologize for the inconvenience.. But it is here! Starting in October, we will be recognizing students around attendance. We ask you to please send nominations (or assign someone to do so) monthly. Please use this link and submit your nominations by no later than the 1st of the following month. For example, for September, please submit your nomination by no later than Friday, October 1st. We will then do a drawing for a few students per level (4 Elementary, 2 middle, and 2 high). Those students will be recognized by the A2A team, will receive a Sporting KC jersey and we will share it with parents and the community (social media, etc.). We will do this monthly until May.

2. Truancy and SPED students

At the most recent meeting with the Wyandotte County District Attorney, we were communicated that; to assure we are providing support to ALL students, SPED students can be petitioned to truancy court. This was communicated to Attendance Clerks during the last PD, along with the DA letter that needs to be sent to all students. Please help us make sure that this letter is sent to all students.

We want to remind everyone that we have created an Attend to Achieve (A2A) portal that has the KCKPS guidelines and procedures around attendance and truancy as well as numerous resources. We continue to provide training and support to all attendance clerks and we have shared reports so they can keep track of students’ attendance and truancy referrals submitted. Please do not hesitate to reach out to me or anyone on the A2A team if you have questions or need additional support.

National Custodians Day

from Communications & Marketing

October 2^nd is National Custodians Day, so we are looking to recognize our awesome staff but will need photos. Principals… please submit photos of your custodial staff to Sharita Hutton via email before Thursday, September 30^th.

Bullying Prevention Site Action Plans

From Student Services

Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?

Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.

Bullying Prevention Month and Unity Day

From Student Services

October is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.

Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.

For All Principals (Action Item)

District Content PD

From Professional Workforce Development

Principals, please share the 21-22 District Content PD – Locations/Links document with all staff, so they will know where to go and/or login for District Content PD.

• District Content PD is scheduled for Wednesday, Sept 22 for Middle Schools and 9:00 Elementary Schools.

• District Content PD is scheduled for Wednesday, Sept 29 for High Schools and 8:30 Elementary Schools.

• See the 21-22 KCKPS District PD Calendar for additional dates and information.

We are working hard to have our staff utilize this ONE document, 21-22 District Content PD – Locations/Links, as THE go-to source for District Content PD information.

For Building Administrators (Action Item)

Adding Staff to DCIP – Wednesday Course

From Diversity, Equity, and Inclusion

If you have not already done so, please add your staff to the DCIP – Wednesday CANVAS course. It is imperative that your staff are added to you building section so that your building IDP rep can take attendance and that your staff will get credit.

Here is a link on how to add staff to your specific section.

Please do not hesitate to reach out to Dr. Zakry Akagi-Bustin if you have any questions.

Trauma Sensitive and Resilient Schools MiniGrant Deadline

From Student Services
A quick reminder that resource requests for your Trauma Sensitive MiniGrant are due by October 1, 2021. I will not accept any requests made after 11:59pm on October 1, 2021. For questions, contact Brittany Talley.

Informational Items

For All Administrators (Informational Item)

Supplemental Fall Payments Due October 15, 2021

from Human Resources

Greeting administrators,

It is time to submit the names of staff who are participating in the following activities:

Activity
Payment Date
Activity
Payment Date
Band
12/15/21
National Honor Society
12/31/21
Class Sponsor
12/15/21
National Junior Honor Society
12/31/21
HS Debate
12/31/21
Newspaper
12/15/21
MS Debate
12/15/21
Orchestra
12/15/21
Drama
12/15/21
Pep Club
12/15/21
Drill Team
12/15/21
Principal’s Choice
12/31/21
Intramural Sports
12/31/21
Scholars Bowl
12/15/21
Jazz Band
12/15/21
STUCO
12/31/21
Louder than a Bomb
12/31/21
Teachers of Tomorrow
12/15/21
Marching Band
11/15/21
Vocal Music
12/15/21
Music
12/15/21
Yearbook
12/15/21

Submit names by October 15, 2021. Use one of the links below.

Elementary Schools
Middle Schools
High Schools

Certified Evaluation Timelines

from Human Resources
As we progress through the year, it is important that we stay abreast of the upcoming deadlines for staff evaluations. The staff evaluation timeline can be found in the Admin Guide under “Employee Evaluations”. If you scroll to the bottom, you will find a link to the timeline. The following should be or been complete by the following dates:

Year One and Two Teachers –

Due August 31 – Growth and Evaluation Orientation Meeting. Teacher Growth Plan Overview
Due September 1 – Teacher Completes Growth Plan
Due September 24 – Teacher Growth Plan – Supervisor Approval
Due September 24 – Observation 1 Complete
Due October 18 – Observation 2 Complete
Due Evaluation 1 – November 9 Complete

Year Three and Four Teachers –

Due August 31 – Growth and Evaluation Orientation Meeting. Teacher Growth Plan Overview
Due September 1 – Teacher Completes Growth Plan
Due September 24 – Teacher Growth Plan – Supervisor Approval
Due September 24 – Observation 1 Complete
Due November 9 – Observation 2 Complete
Due January 15 – Observation 3 Complete
Due February 15 – Evaluation 1 Complete

All Other Evaluations –

Due February 15 – Evaluation Complete

Fall Staff Reviews

from Human Resources

The Fall Staff Review is a comprehensive look at all teachers in your school, including all relevant data associated to staff. During this time the Principal(s), IIO and HR Advisor(s), Director(s) will identify staff that fall under the following categories, “Top Performer”, “Expected Performer”, and “Low Performer” The following are the dates associated.

By October 18 – HR sends form out to schools to fill out about each teacher in their building (with rubric)
By October 29 – School Principal(s) and IIOs will have completed form for all teachers in their respective buildings
By November 30 – Meeting with Admin and HR to discuss
By December 16 – Conversations with employees about performance and longevity.

Open House

From Human Resources
Dear Admins,

Fall has officially begun! With this new season, many applicants are ready for new beginnings and opportunities. You may have seen our social media, print, and district advertisements throughout this week regarding our Open House event on Wednesday, October 6 at Carl B. Bruce from 4:30 – 6:30 PM.

We have designed this event to be a true Open House where applicants can walk around from table to table to see the current or projected available positions at your building. If you or your assistant principal(s) plan on attending please sign up with this link and have it filled out before the end of the day on October 1, 2021, to secure your spot:

Requirements

Decorate table (Entice our applicants by showing off your building and why one should apply)
*Note: You may have to share half of your table with another school if each school is participating. We will inform you by Monday, October 4.
Arrive no later than 4:15 PM. If you will need to arrive after 4:30 PM, please let us know by October 5.
Have a list of current or future vacancies printed so it’s easier to provide for your applicants.
Have FUN

Attached is our digital flyer (English and Spanish). Please feel free to share with your networks.

If you have any questions please do not hesitate to contact me or Cynthia Fulks.

Thank you,

Alexus Salinas

National Walk and Bike to School Day

from Communications & Marketing

National Walk and Bike to School Day is quickly approaching. Looking for ideas on how to have your students participate? Want to get your school registered? Here is a link for more information.

HR FAQ is Live

from Human Resources
The HR FAQ is now live on the KCKPS website. Please use this resource to help answer questions for you and your staff.

Supervisor Checklist for Offboarding Employees

from Human Resources
New document has been added to the Admin Guide. This can be found under the Supervisor’s Checklist section. Please utilize this information in the instance of an employee exiting the district. There is a form required to collect assets and gain signatures from respective parties. Please utilize this document anytime an employee leaves the district. Please visit the Admin Guide to access. (You must be signed into your M account)

Remote Work Checklist for Quarantined Employees

from Human Resources

This protocol has been recent uploaded to the Admin Guide to provide supervisors with guidance on process for approving remote work for quarantined employees. This document explains the criteria, the process for approval, and information around class coverage and payment associated. Please visit the Admin Guide to access. (You must be signed into your M account)

COVID Mask Protocol and Corrective Action

From Human Resources

There has been a new resource added to the Administrator’s Guide regarding COVID mask protocol and corrective action associated with not following the protocol. Please visit the Admin Guide to access. (You must be signed in your M account)

October 6 – DCIP Training

from Student Services
The slides/facilitation guide for the Trauma Sensitive portion of the October 6 DCIP Wednesday have been uploaded to the Canvas course and sent out to Trauma Team Leads. If you have questions, please contact Brittany Talley.

New COVID-19 Vaccine Event on October 2, 2021

From Communications & Marketing

Whether it’s your first COVID-19 vaccine or your second dose, KCKPS is happy to be partnering once again with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2^nd from noon until 3pm at J. C. Harmon High School.

COVID-19 Vaccine Facts and Information

In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.

Sports Physical Forms

Pre-Participation Physical Evaluation (English)
Pre-Participation Physical Evaluation (Spanish)

The Health Department will be offering the Pfizer vaccine (two doses) and Johnson & Johnson vaccine (one dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian. With a signed form from a guardian, children 12 and up will be able to receive the COVID-19 vaccination without the guardian present. Those 12 and up must have the paperwork in hand to get the vaccine.

Those that get COVID-19 vaccinations will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.

In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners for free giveaways to get students ready for the winter months. Free food, ice cream and more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”

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The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.

If you need a ride, we also have you covered.  KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.

We hope to see you there.

COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Elementary Principals (Informational Item)

Diploma+ FA Day is Monday, Oct. 4th

from Diploma+
Oct. 4th is our next Diploma+ FA Day. We are excited to see teachers sharing career information with students using Connector prerecorded videos, live Connector sessions or live zooms with career speakers they have arranged. Below are links to directions to view the Connector prerecorded videos, the Kansas Career flower with example careers for each petal and a link to the FA calendar for the year noting which days are for Diploma+. Please reach out to Renee Freers with any questions or for additional support.

Connector Goals Calendar

from Diploma+
This year the strategic plan goal is to have EVERY elementary counselor and EVERY elementary regular classroom teacher experience a LIVE Connector session with their students during the first semester and another LIVE session during the second semester. To keep us on track toward reaching the goals the following Goals Calendar has been created.Oct. 1 40% of the teachers will have attended a LIVE session with students
Nov. 5 70% of the teachers will have attended a LIVE session with students
Dec. 1 LAST day to request a LIVE session for 1st semester
Dec. 16. 100% of the teachers will have attended a LIVE session with studentsI will be celebrating those who met the mark through this newsletter and sending out individual building progress reports to the building administrators after each target date . This data will only be updated monthly this year so I cannot give more frequent progress reports. Please let Renee Freers know if your building would like any additional support or training.

For Elementary & Middle School Principals (Informational Item)

For Secondary Principals (Informational Item)

Canvas Training Sign-up for your school

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link  to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

For Building Administrators (Informational Item)

For All Principals (Informational Item)

Action Items

For All Administrators (Action)

National Custodians Day

from Communications & Marketing

October 2^nd is National Custodians Day, so we are looking to recognize our awesome staff but will need photos. Principals… please submit photos of your custodial staff to Sharita Hutton via email before Thursday, September 30^th.

FA Language Support Survey – Please share with staff

from Student Services

Please share with all staff!!

We acknowledge that language support is important, and Student Services is committed to providing the necessary resources to buildings. We understand that due to covid-19 we had a very limited number of in-person interpreters available for FA, that’s why we offered easy access to video remote interpreters through “Propio ONE”. Please take a moment to fill out this survey. We truly appreciate your feedback as we continue to find ways to improve language support and navigate the challenges this pandemic may bring.

Include on Staff/Department Meeting Agendas – Reminder of Immediate Reporting of Alleged Title IX Misconduct to Building/Department Title IX Coordinator

from Federal Programs

Per the Title IX regulations, August 11, 2020, any report made to a school staff member of alleged misconduct that is sexual in nature must be screened through the Title IX grievance process. From our district Title IX Coordinator/Investigator training, please remind all staff that if they receive a report from a student or colleague that involves any type of sexual misconduct, the information must be reported on immediately to the Building/Department Title IX Coordinator. This immediate consultation enables us to tighten alignment across departments and involve Human Resources regarding any potential leave that might need to occur, as well as other departments that might need to provide immediate support for student-on-student issues.

Bullying Prevention Site Action Plans

From Student Services

Bullying Prevention Site Action Plans are due to the Office of Student Services by October 29th, 2021. Within the Bullying Prevention Site Action Plan Folder, you will find a plan labeled with your building name. On the right hand column, you enter your building’s specific information for each section. When completing your action plan, think what protective factors do we have in place to reduce bullying? How do we include all members of our community in this? How do we consistently respond to alleged instances of bullying?

Please also include any supporting documentation, which can be linked in your document. If you have questions or would like to walk through your document with someone from Student Services, please contact Tracie Chauvin.

Bullying Prevention Month and Unity Day

From Student ServicesOctober is Bullying Prevention Month! To recognize this, we will again be celebrating Unity Day 2021 on Wednesday, October 20th, 2021 by wearing orange across the district. Lesson and activity ideas have been shared with counselors. Parent information and flyers can be found here.

Follow @SELKCKPS for resources and tips on preventing bullying in our KCKPS schools.

For Secondary Administrators (Action)

2021-2022 Dyslexia Refresher

From Curriculum & Instruction
The yearly dyslexia training refresher should be shared with the following KSDE/KCKPS state mandated teachers:

Special Education (all levels)
English as a Second Language (all levels)
Reading Specialists (all levels)
Secondary ELA

The dyslexia training refresher video and participant Google Slide deck are provided in the Secondary Dyslexia Canvas course. This is not intended to be an asynchronous training but an opportunity for teachers to engage in review discussion and ask questions for clarity though either PLC or PD. Secondary instructional coaches have already engaged in this training. This training should be completed by all mandated educators by the end of the second quarter. The video provides opportunities to pause and allow processing time. An exit slip is embedded to document completion for KSDE and ask unanswered questions. This training video, before breaks for discussion/processing, is 23 minutes in length.

If you have questions about the process or the resources, please contact tracy.cooper@kckps.org.

For All Principals (Action Item)

KSDE/KCKPS Mandatory Dyslexia Training for New and Beginning Teachers

From Curriculum & Instruction

The KCKPS 2021-2022 new teachers certified in the following areas are required to complete the series of mandatory training modules for the KSDE Dyslexia Initiative:

Elementary General Education
Special Education (all levels)
English as a Second Language (all levels)
Reading Specialists (all levels)
Secondary ELA

KCKPS New Teacher Dyslexia Training will be offered on the following days & times:

September 22, 2021
For new middle school teachers (1:30-3:30)
For new 9:00am elementary school teachers (2:30-4:30)

September 29, 2021
For new high school teachers (1:00-3:00)
For new 8:30 am elementary school teachers (2:00-4:00)

The first module will be provided to all new teachers, via ZOOM. Instead of attending the district content PD day, new teachers will attend the Dyslexia Training Zoom session. District personnel leading the district content PD are aware the new teachers will not attend the content PD. New teachers will not be asked to “make-up” or complete any tasks missed.

All remaining modules for the Dyslexia Training will be completed asynchronously through the Elementary or Secondary Dyslexia Canvas courses. Information will be provided directly to new teachers when they attend their designated session listed above.

We recognize asynchronous learning will likely take place outside the teachers’ 8-hour workday. Therefore, upon completion of the remaining modules in the Dyslexia Training Canvas course, new teachers shall be subject to compensation for five hours of extra duty at the rate of $20.72 per hour. All modules must be completed prior to submitting a timesheet for compensation. The process for teachers to submit timesheets will be shared during the initial sessions on September 22 or September 29. All mandatory dyslexia training must be complete by November 12, 2021.

The zoom link for the sessions will be provided in the 21-22 District Content PD – Locations/Links within the “Dyslexia Training for New Teachers” tab.

If you have a teacher hired for the 2021-2022 , who for any reason, is not able to complete the modules within the Canvas course this by November 12, that teacher will need to contact tracy.cooper@kckps.org.

District Content PD

From Professional Workforce Development

Principals, please share the 21-22 District Content PD – Locations/Links document with all staff, so they will know where to go and/or login for District Content PD.

• District Content PD is scheduled for Wednesday, Sept 22 for Middle Schools and 9:00 Elementary Schools.

• District Content PD is scheduled for Wednesday, Sept 29 for High Schools and 8:30 Elementary Schools.

• See the 21-22 KCKPS District PD Calendar for additional dates and information.

We are working hard to have our staff utilize this ONE document, 21-22 District Content PD – Locations/Links, as THE go-to source for District Content PD information.

For Building Administrators (Action Item)

Trauma Sensitive and Resilient Schools MiniGrant Deadline

From Student Services
A quick reminder that resource requests for your Trauma Sensitive MiniGrant are due by October 1, 2021. I will not accept any requests made after 11:59pm on October 1, 2021. For questions, contact Brittany Talley.

Informational Items

Open House

From Human Resources
Dear Admins,

Fall has officially begun! With this new season, many applicants are ready for new beginnings and opportunities. You may have seen our social media, print, and district advertisements throughout this week regarding our Open House event on Wednesday, October 6 at Carl B. Bruce from 4:30 – 6:30 PM.

We have designed this event to be a true Open House where applicants can walk around from table to table to see the current or projected available positions at your building. If you or your assistant principal(s) plan on attending please sign up with this link and have it filled out before the end of the day on October 1, 2021, to secure your spot:

Requirements

Decorate table (Entice our applicants by showing off your building and why one should apply)
*Note: You may have to share half of your table with another school if each school is participating. We will inform you by Monday, October 4.
Arrive no later than 4:15 PM. If you will need to arrive after 4:30 PM, please let us know by October 5.
Have a list of current or future vacancies printed so it’s easier to provide for your applicants.
Have FUN

Attached is our digital flyer (English and Spanish). Please feel free to share with your networks.

If you have any questions please do not hesitate to contact me or Cynthia Fulks.

Thank you,

Alexus Salinas

National Walk and Bike to School Day

from Communications & Marketing

National Walk and Bike to School Day is quickly approaching. Looking for ideas on how to have your students participate? Want to get your school registered? Here is a link for more information.

HR FAQ is Live

from Human Resources
The HR FAQ is now live on the KCKPS website. Please use this resource to help answer questions for you and your staff.

For All Administrators (Informational Item)

Supervisor Checklist for Offboarding Employees

from Human Resources
New document has been added to the Admin Guide. This can be found under the Supervisor’s Checklist section. Please utilize this information in the instance of an employee exiting the district. There is a form required to collect assets and gain signatures from respective parties. Please utilize this document anytime an employee leaves the district. Please visit the Admin Guide to access. (You must be signed into your M account)

Remote Work Checklist for Quarantined Employees

from Human Resources

This protocol has been recent uploaded to the Admin Guide to provide supervisors with guidance on process for approving remote work for quarantined employees. This document explains the criteria, the process for approval, and information around class coverage and payment associated. Please visit the Admin Guide to access. (You must be signed into your M account)

COVID Mask Protocol and Corrective Action

From Human Resources

There has been a new resource added to the Administrator’s Guide regarding COVID mask protocol and corrective action associated with not following the protocol. Please visit the Admin Guide to access. (You must be signed in your M account)

October 6 – DCIP Training

from Student Services
The slides/facilitation guide for the Trauma Sensitive portion of the October 6 DCIP Wednesday have been uploaded to the Canvas course and sent out to Trauma Team Leads. If you have questions, please contact Brittany Talley.

Procedure for After Hours Title IX ‘Please Call’ Emails

from Federal Programs

Title IX ‘Please Call’ emails received after hours will be responded to by the District Title IX Department on the following day. This procedural decision is made due to the fact that ‘Please Call’ emails received after hours have not been sent out of an urgent need, but rather when the Title IX Coordinator had time to send the notification that an incident had occurred earlier that day.

If there IS an urgent need for an immediate response to a ‘Please Call’ email sent after hours, please call Lisa Walker, District Title IX Coordinator (913-340-0588) or Curtis Nicholson, District Title IX Investigator (913) 907-5447) AFTER you send the ‘Please Call’ email.

Staples Account Representative Change

From Purchasing

Please note that Laura Mathis is no longer with Staples and Jamie Thomas will be taking over for her. Following is Jamie’s contact information:

Jamie Thomas
Office 918-669-4006
Cell 918-808-0275
jamie.thomas@staples.com

Here you will find a document that has important contact information for Staples. Please forward to your Treasurer (Schools) or Administrative Assistants (Departments).

New COVID-19 Vaccine Event on October 2, 2021

From Communications & Marketing

Whether it’s your first COVID-19 vaccine or your second dose, KCKPS is happy to be partnering once again with the Wyandotte County Health Department to host our fourth COVID-19 Vaccine Event. This family event will take place on Saturday, October 2^nd from noon until 3pm at J. C. Harmon High School.

COVID-19 Vaccine Facts and Information

In addition to COVID-19 vaccines, the health department will also be offering flu vaccines and sports physicals.

Sports Physical Forms

Pre-Participation Physical Evaluation (English)
Pre-Participation Physical Evaluation (Spanish)

The Health Department will be offering the Pfizer vaccine (two doses) and Johnson & Johnson vaccine (one dose). Remember, the vaccine is safe for those 12 and up, but minors under 18 must be accompanied by a parent or guardian. With a signed form from a guardian, children 12 and up will be able to receive the COVID-19 vaccination without the guardian present. Those 12 and up must have the paperwork in hand to get the vaccine.

Those that get COVID-19 vaccinations will receive free meal vouchers for the food trucks on site. Those receiving the first vaccine will also walk away with a $50 gift card.

In addition to vaccines and physicals, KCKPS has teamed up with some amazing community partners for free giveaways to get students ready for the winter months. Free food, ice cream and more will be offered. In addition, you will get a chance to hear from some of the KCKPS bands in what we are calling “March to the Beat: A KCKPS Band Showcase.”

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The Swope Parkway Mobile Dental Truck will also be there, providing free screenings and fluoride for children.

If you need a ride, we also have you covered.  KCKPS Transportation Services are for those 5 years and older. No one under the age of 5 can ride due to safety concerns. If you need special accommodations, please call 913-627-3100 before Monday, September 27th.

We hope to see you there.

COVID-19 Vaccine Event PDF Flyer in English
COVID-19 Vaccine Event PDF Flyer in Spanish

Electronic Reporting Forms for Injuries and Incidents

From Communications & Marketing

Just a quick reminder that many of the forms you need when it comes to incidents are now electronic.

Student injury forms have now been included to the list.

To find the reporting form for students go to this link: https://form.jotform.com/212366215525047

To make the reporting of workman’s compensation accidents less time consuming, the Supervisors Accident Report is now an electronic form.

Regardless of severity, immediate supervisors & directors are required to report all work-related injuries within 48 hours to Risk Management.

To do so, please use the following link: https://form.jotform.com/212304621025035

The Incident Report helps document any incident involving non employees.

This includes our students, visitors, parents and guardians.

The incident form is to be filled out for a number of situations including: a child is missing, if a student is injured in a way that could require medical attention in the future, police have to be called during an incident,  there is a fight,  or even to report property damage.

An example of a fight that needs to be recorded- a fight that breaks out that others are around and it may have been recorded. A fight that someone may not realize they are injured immediately but could later on in the day. Fights that do NOT need to be recorded: two kids on the playground hit each other in the arm over a ball.

There may be other incidents that could also require use of this form.

If you have questions about whether an incident falls into this category, please reach out to your IIO.

Here is a link to the Incident Report form:  https://kckps.org/incident-report/

For Elementary Principals (Informational Item)

Connector Goals Calendar

from Diploma+
Connector Goals Calendar:
This year the strategic plan goal is to have EVERY elementary counselor and EVERY elementary regular classroom teacher experience a LIVE Connector session with their students during the first semester and another LIVE session during the second semester. To keep us on track toward reaching the goals the following Goals Calendar has been created.Oct. 1 40% of the teachers will have attended a LIVE session with students
Nov. 5 70% of the teachers will have attended a LIVE session with students
Dec. 1 LAST day to request a LIVE session for 1st semester
Dec. 16. 100% of the teachers will have attended a LIVE session with studentsI will be celebrating those who met the mark through this newsletter and sending out individual building progress reports to the building administrators after each target date . This data will only be updated monthly this year so I cannot give more frequent progress reports. Please let Renee Freers know if your building would like any additional support or training.

Curriculum Department Open House

From Curriculum & Instruction
We want your feedback! Come and preview the proposed K-3 ELA resources for the 2022-2023 school year. All staff, parents, students, and community members are welcome to come to Central Office Room 132 on Thursday, September 23rd anytime between 4:30 and 6:30. Please use visitor parking and enter through the main entrance.
Open House PDF Flyer

For Elementary & Middle School Principals (Informational Item)

Building Spelling Bee Sponsors & Wyandotte County Spelling Bee

From Curriculum & Instruction

Just a friendly reminder, that the 2022 Wyandotte County Spelling Bee, hosted by KCKPS, will be held on Saturday, February 5 at 9:30. The event format (online or in-person) is currently undecided. Building spelling bee sponsors will organize a process at the building level (elementary & middle schools, grades 3-8) to determine a student to represent each building at the county spelling bee. The building administrator or chosen sponsor in each building must complete the form linked below no later than Friday, October 1. Each building/sponsor will be registered with Scripps National Spelling Bee to support preparation for the building and county bees.

Please complete the form even if your building chooses not to participate.

We will also schedule a district on-line meeting for sponsors in late October or early November. One building sponsor per building will be compensated for 10 extra duty hours.
Please contact tracy.cooper@kckps.org with any questions.

For Secondary Principals (Informational Item)

SECD and Math Cadre

From Curriculum & Instruction
In a collaborative partnership, Student Services and Curriculum & Instruction is seeking educators to update the middle school math GVCs to include our KSDE Social, Emotional, and Character Development (SECD) Model Standards. We are asking for one math teacher representative from each middle school and 3 Instructional Coaches to review the SECD Standards and align them to our current Middle School Math GVCs. Cadre members will be compensated at their hourly rate for 10 hours of work (2 meetings and 8 hours of independent work). Coaches and teachers will be receiving an email from Dr. Kurt Parker with information on how to participate.

Canvas Training Sign-up for your school

From Curriculum and Instruction

This is for SECONDARY schools only. Wendy Elkins has provided multiple sign-up opportunities to come to your school for the entire day and collaborate with teachers and administrators on how to use Canvas. Sign-ups begin on Sept.20th and run until Oct. 19th. Options on how to best utilize the time is determined by each site, some suggestions are:

PLC’s could meet with Wendy for training and planning (central location).
Teachers and administrators could come to a central location to get help when they are available.
Other

Use this link  to schedule your site visit. The appointment title you are looking for is Site Canvas Help. Make sure you are logged into your google calendar. In the title of the appointment, please put the name of your school and in the description, please provide the name of a contact person that Wendy can coordinate with.

For Building Administrators (Informational Item)

For All Principals (Informational Item)

Tune-Up to Transform School Improvement Plans Resources

from Federal Programs

All resources used at the Tune-Up to Transform School Improvement Plan professional development session have been linked to the KCK Principal Handbook School Improvement Plan resource page, as well as stored in the Tune-Up to Transform School Improvement Plans PD Session – September 16 2021 folder. Contact Lisa Walker if further assistance is needed in accessing tools to use with your BLTs and PLCs!

Teacher Opportunity – Nelson-Atkins

from IARC

Art Reset: Virtual Educator Wellness – Please forward to ALL teachers

Wednesday, Sept. 29, 2021, 4:30 pm

During this FREE 45-minute program, we’ll lead participants through close looking, drawing, and movement activities that center on works of art and are designed to foster educator wellness.

Register here.